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Software Demonstration Script

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Demo Script Functions for Choosing Software Accurately





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Demo Script Purpose

Obtaining accurate software selection information from a vendor software demonstration (demo) requires much more than investigating software feature availability. A comprehensive software demonstration script should be used to insure the presentation shows solutions to the following:
  • WORKFLOW BOTTLENECKS - A demo script should show how many are eliminated by the proposed software.
  • TRANSACTION PROCESSING - Where, How, and Why does the vendor system improve transaction processing?
  • INFORMATION RETRIEVAL - How does the software improve inquiry and reporting capabilities?
  • ADAPTABILITY - How easily can the software be adapted to changing business needs? Preferably through a detailed DEMO.
To be effective, a good demonstration, (a.k.a. a demo script)) should require vendors to show how their proposed software increases PRODUCTIVITY in a meaningful, measurable way. This requires substantial visual confirmation!

Project staff members in different offices may collaborate online by using Google Drive, or Microssoft 365, or Dropbox.

Demonstration Script Functions

Visual verification requires many differant types of functions. Infotivity's software demo scripts ensure vendor demonstrations are meaningful by requiring each vendor demonstration to follow your pre-designated tasks. This makes software weaknesses much more visible.

Each demonstration is graded using consistent criteria, enabling truly quantitative comparisons. Infotivity demo-scripts enable each member of your acquisition team to accurately assess and record, in real-time, how well the software being demonstrated meets their needs for Functionality, Productivity, Adaptability, and Risk. Weighted Grade Scores are calculated based on your customized priorities. Actual screen captures are shown below to illustrate how these demo scripts analyze software demonstrations:

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ENSURE CONSISTENT DEMONSTRATIONS AT THE DETAIL LEVEL by using hundreds of professionally written software demonstration tasks. No need to re-invent the wheel. View a typical Demo Master Table of Contents.  Note: Shown are Enterprise Resource Planning (ERP) w/CMMS demo scripts, Customer Relationship Management & many others available.
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EASILY ENTER SUITABILITY ASSESSMENTS . Demo Masters enable users to CONSISTENTLY enter their assessment of USABILITY and SUITABILITY quantitatively and enter it in real-time during a software demonstration (presentation). View example here.  Note: Enterprise Resource Planning (ERP) demo script shown.
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AUTOMATED WEIGHTED GRADE POINT SCORING quantitatively CALCULATES how well SUITED each proposed software system is to your firm's ACTUAL business and system PRIORITIES, completely USER DEFINED. View sample analysis here.  (Time and Attendance demo example shown.)
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RADAR Chart Use CONCURRENT Radar Charting to COMPARE how well suited each proposed software system is to your firm's business and system requirements compared to other competing products. View example analysis here.  (Time and Attendance presentation script shown)
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"APPLES-to-APPLES" COMPARISON of vendor software demonstrations is assured through extensive use of consistent evaluation standards and input validation. View a typical comparison here.
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DETAILED PROCESS EVALUATION Accurately ANALYZE and COMPARE how well suited the demonstrated software system's sub-processes are to your firm's business and system requirements at the PROCEDURAL ;LEVEL. View sample analysis here.
EASILY CUSTOMIZED to meet your unique software system needs, using basic Excel techniques.
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A Detailed List of:

Software Demonstration Topics

Hundreds of pre-defined demonstration topic criteria help ensure each software demonstration follows the same sequence of tasks, making vendor demos easier to compare. All questions have been professionally prepared by application specialists.


Software Solutions

Unlike other demo scripts, a Demo Master enables the user to consistently enter their ASSESSMENT of the software being demonstrated. This function utilizes standard evaluation metrics to cross-reference the complexity of a given task back to a quantitative value. level.

Customizable Weighted Grade Scores.

Automatically generate a weighted grade point score, based on your actual priorities, that ranks how well suited each demonstrated software system is to your organization's needs. You can view scores in detail as shown below.


NEW - RADAR CHARTS for each vendor response that illustrate which system is best for your needs! You can view scores in detail as shown below.

"Apples-to-Apples" Demo Evaluation

Consistent Evaluation Criteria

Quickly and easily evaluate large-scale software system demonstrations feature by feature, at the FUNCTIONALITY, PRODUCTIVITY, ADAPTABILITY, and RISK levels! Ensure unbiased, accurate, and consistent assessment of all demos.


NEW - Generate DETAILED ANALYSIS REPORTS for each vendor response that illustrate which system is best for your needs! You can view scores in detail as shown below.

Save weeks of time by using a detailed, fully customizable software demonstration script template (listed alphabetically below).  Each Demo Script is organized to ensure a consistent and thorough, accurate evaluation and selection using quantitative methods that enable "apples-to-apples" comparison of vendor software demonstrations at all levels of concern, i.e., Functionality, Cost, and Risk!  Plus, there are NO limits on how many of your projects you use it in!
Each Demo Master template can be used to acquire on-premise and cloud or web-based Software as a Service (SaaS) since requirements for ALL are included.  In addition to an extremely detailed demonstration script template, a comprehensive set of Vendor System Demonstration Comparison & Evaluation tools are also includes an integrated, customizable toolkit for weighted grade point response scoring, automated evaluation, and side-by-side comparison of vendor demonstration assessments. Make selecting the right software easier with a Demo Master!

We also have fully customizable demonstration scripts for many industry specific and vertical applications. Please contact us if you do not see what you need. We are here to help! If you need more than one demo script please call or email for a quantity discount!


Accounting Software - Generic      
Computerized Maintenance Management (CMMS)      
Customer Relationship Management (CRM)      
Customer Relationship Management (CRM) & Ecommerce      
Document Management System (DMS)      
Enterprise Content Management (ECM)      
Ecommerce Systems      
Enterprise Resource Planning (ERP) - Discrete      
Enterprise Resource Planning (ERP) for Non-Mfg      
Enterprise Resource Planning (ERP) with CMMS for Non-Mfg      
Enterprise Resource Planning (ERP) for Food Distributors      
Enterprise Resource Planning (ERP) for Distributors      
Build-to-Order (BTO) Manufacturing Enterprise Resource Planning (ERP)      
Configure-to-Order (CTO) Manufacturing Enterprise Resource Planning (ERP)      
Engineer-to-Order (ETO) Manufacturing Enterprise Resource Planning (ERP)      
Make-to-Order (MTO) Enterprise Resource Planning (ERP)      
Facilities Software      
Facilities & Hotel      
Human Resource Information System (HRIS)      
Human Resource & Payroll      
Human Resource, Payroll, Time and Attendance      
Manufacturing Execution System (MES)      
Point of Sale (POS) - Retail      
Point of Sale (POS) - Restuarant      
Supply Chain Management (SCM)      
Time and Attendance (TA)      
Warehouse Management Software (WMS)      
Workflow Management      

   If you have your OWN questions already but need a generic demonstration script template $279.00      

   We are positive you will find the above Demo Scripts ideal for your software requirements planning, evaluation, and selection needs!


Used By These Great Companies & Many Others - Learn Why!

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"The scenarios found in the demo script, along with Infotivity's help, led to the successful outcome of our ERP software selection project."
      - Diane H., Natural Cosmetics Mfr.

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