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Vendor Management System Selection

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Select VMS Software Accurately

Comprehensive Toolkit includes VMS System RFP Template and Software Selection Tools - 3,507+ Criteria

This unbiased and state-of-the-art Vendor Management System RFP Template Master with matching Response Evaluation Tools provides what's needed for efficient and accurat VMS software selection!  This Toolkit includes detailed VMS software requirements with monthly updates, powerful system RFP, vendor VMS system proposal evaluation, and accurately select vendor management system.

Vendor Management System Selection Made Easier

This VMS Software RFP & Toolkit includes everything listed below. Enjoy immediate use of thousands of vendor management system selection criteria to make the entire process of select VMS software easier, faster, and more accurate:
  • VMS System RFP Template - Use this detailed Request for Proposal (RFP) to reduce the time needed to creat an RFP and select VMS software substantially. Obtain vendor proposals that address your needs. 
      - Extensive VMS Requirements
      - Complete Software Responses
      - Unique Capabilities
      - Powerful VMS RFP Features
      - Risk and Supportability
      - End-to-End Business Process
  • Vendor Management Software Evaluation and Selection - Easily and accurately compare and evaluate Vendor Management software proposals, then select the VMS system best for your needs! Included with each RFP Template discussed above are these:
      - Vendor Response Analysis
      - Detail Comparison
      - Evaluation Ratios Comparison
      - Economic Charts
      - Response Graphics

    This toolkit includes a comprehensive set of vendor RFP response (proposal) evaluation tools that enables you to quickly and accurately compare vendor Vendor Management software system proposals to your company's requirements and to each other. A detailed "side-by-side" response comparison matrix with heat map, scorecard, and 3-D bar Charts are displayed about:

    • Weighted Grade Score
    • Supportability Score
    • Vendor Response Quality Analysis
    • Detailed Heat Map
    • Proposed System Feature Comparison
    • Vendor Capabilities Profile
    • Extensive Financial Ratios
    • Payback Analysis

    This set of vendor response evaluation templates for vendor management systems ensures impartial and accurate analysis of all competing vendor Vendor Management software proposals at the weighted grade score, supportability, and financial levels, all to assist you in selecting the best VMS software system for your needs.

    (View Vendor VMS Software RFP Response Evaluation and Comparison}

  •   Selection Support Tools - Sometimes a project needs special help! When this comes up you will find the following to be very useful:
      - Letter Template Collection
      - Best & Final Offer Request tools
      - Workflow Processing Checklists
      - VMS Software Cutover Checklist
      - and full DOCUMENTATION!
      - Everything to select VMS software!
      - View Details

Very accurately perform Vendor Management software options by using these state-of-the-art & powerful tools at EACH step needed to effectively select VMS system software. Artificial Intelligence (AI) and other emerging requirements for Vendor Management are included!

Reliably choose the BEST Vendor Management software for your company's needs!

Select VMS System Effectively

This easy-to-use and customization RFP template and matching vendor RFP response evaluation/selection tools reliably chooses VMS software based on thousands of VMS system selection requirements, and will save you time and money during each step of the Vendor Management software selection process.

Vendor Management Software Selection RFP

Accurately choose the BEST Vendor Management software by querying vendors about all of your firm's specific VMS software needs. Prevent do-overs that waste time and money. Start your project on the right track by using well-focused VMS software choice questions to obtain better, more precise information from vendors, and then evaluate and select Vendor Management system software based on your exact needs.

View VMS System RFP Samples
Quickly create an RFP tailored to your specific VMS requirements.  Designed by experts to select VMS software, this detailed yet easily customized Request for Proposal template comes pre-loaded with thousands of software selection requirements guaranteedp to address all industry standard and many "exception case" VMS system issues.
(View VMS System RFP Features).

Select VMS Software Reliably

Choose Vendor Management software solutions more reliably based on a powerful RFP.  These VMS software evaluation & selection templates use quantitative VMS system criteria and other techniques to enhance the reliability of each step in the software selection process to:
  • Prevent Fatal Omissions - 3,507+ criteria ensure all industry standard Vendor Management requirements are addressed.
  • Ensure Accurate Vendor Management Software Evaluation - "Apples-to-Apples" comparison of VMS systems based on your requirements. Vendor RFP responses can be compared in both detail and graphical forms to ensure accurate VMS system selection.
  • Avoid Mistakes - Obtain VMS software proposals in a consistent, easily compared and evaluated format through the use of built-in, automated vendor input validation.
  • Save Valuable Time - Eliminate wasted time spent manually clarifying, scoring, and evaluating vendor proposals, and quickly choose the best Vendor Management software, all through the use of AUTOMATED vendor response scoring that eliminates the need to manually score thousands of vendor replies.
  • Select the best VMS software solution using meaningful, actionable information.
  • EVALUATE VMS SOFTWARE RELIABLY! - Accurately Compare and Evaluate Vendor RFP Responses! Vendor Management Software Response Evaluation Tools are included! A detailed set of ratios, comparisons, and scorecard functions analyze each vendor RFP response to ensure selection of the VMS software proposal best suited to your needs.

(To view VMS software RFP Template and Evaluation Matrix screen samples please scroll down past the detailed requirements list.)


Comprehensive Vendor Management System Requirements

Eliminate wasted time during the VMS system selection process!  Minimize the risk of picking the wrong system. Reduce the time spent researching and developing requirements from scratch, since all tools are ready-to-use with a list of over 3,507+ VMS software requirements (categorized below).


Artificial Intelligence (AI) Machine Learning Semantic and text analytics
Predictive Modeling Vendor Portal Ranking Reports
What-If Analysis What-If Analysis Dashboards Visualizations Dashboards
Visualizations Dashboards Machine Learning Dashboards Intelligent Alerts
Executive Dashboards Collaboration Task Management
Risk Oversight Management Vendor Portal Ad-hoc Reports
Intelligent Data Capture Vendor Registration Portal Risk Assessment
Interactive reports Vendor Questionaires Audit Preparation
Vendor On-Boarding Vendor Contracts Risk Assessment Tool

If you don't see what you need, or have questions about what type of Vendor Management software (VMS) system is best for your operations, please Contact Us!  We have over 20 years of direct "hands-on" VMS software selection experience in operations ranging from small manufacturing to Wal-Mart. Our advice and support is always free!

Vendor Management Software RFP Master contains a comprehensive Request for Proposal (RFP) PLUS powerful vendor RFP response (proposal) evaluation tools, all in familiar Excel spreadsheet format. Each simplifies and streamlines the many complex tasks required to not only prepare and distribute an RFP electronically, but also to evaluate the vendor responses to that RFP. Select VMS software reliably!

This VMS system RFP template also includes detailed criteria for Cloud computing, collaboration, and full User cutomization. It is organized to target all lines of business.


RFP Tools for Vendor Management System Selection

Included with this VMS Software RFP are the following functional tools...
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SAVE WEEKS, even MONTHS OF TIME by using thousands of professionally written VMS system RFP statements & questions to communicate your software system requirements quickly and accurately. No need to re-invent the wheel.

All RFP questions are in quantitative format for accurately choosing the best Vendor Management software system.

Monthly RFP Update Review helps insure the Advanced and Emerging VMS software features and capabilities are included. Don't let your new VMS system be obsolete on it's date of installation!

View this large TOC to see ALL the useful VMS system application criteria!

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Click here to very the COMPLETE VMS system responce types needed to verify ava[lability and risk! CUSTOMIZABLE WEIGHTED SCORES calculated at the individual software feature level provide the utmost in flexibility for RFP response scoring sub-module capabilities and overall vendor RFP response evaluation. View Weighted Grade Score calculation details here.

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& DELIVERABILITY. Unlike other VMS software RFPs, Infotivity RFP Masters automatically collect the information needed to identify BOTH the AVAILABILITY of software features, and their DELIVERABILITY, i.e., HOW those features will be delivered. Each VMS software RFP Master includes a Feature Support Matrix ™ (FSM) to automatically capture this information, which can be used to create very accurate and reliable VMS system implementation schedules. View samples here.

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Determine RISK
and SUPPORTABILITY. RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX ™ of each proposed software system. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing support needed to keep each proposed VMS system up and running. Measure the true impact of each system on your business over the long term. View sample here.

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ENHANCEMENT COST TRACKING - This VMS RFP template feature provides a facility for cross-referencing the cost of specific custom programming and/or scripting tasks with vendor invoices. This enables the RFP to become a very useful implementation cost management/audit tool. Ideal for Earned Value Management (EVM).

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ensure the proposed VMS software can be fully integrated and utilized to enhance business procedures at all levels of the enterprise. View Workflow samples here.

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VENDOR RESPONSE VALIDATION saves time and effort, and reduces errors, when evaluating vendor VMS software proposals. View example here.
For a more detailed description of a vendor RFP response validation Click Here!

EASILY CUSTOMIZED to meet your unique VMS system needs, using basic Excel techniques.

PROVEN MS EXCEL TECHNOLOGY. Everybody already knows Excel. Save time & effort across the board!
No installation, no learning curve.

Evaluation and Comparision Tools for Vendor Management System Selection

Also included with this VMS system RFP are the following EVALUATION & COMPARISON Tools...

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"APPLES-to-APPLES" VMS COMPARISON of vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed VMS system features side-by-side faster and more accurately with the fully automated Color Comparison Chart ™ matrix included with this RFP at no extra charge. View a typical VMS comparison here.

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"Vendor Management RESPONSE EVALUATION RATIOS illustrates in detail and in a side-by-side comparison the strengths and weaknesses of each vendor proposal from a practical perspective. Learn HOW each vendor is planning on meeting your needs, and how reliable that approach really is. View a typical evaluation ratios here.

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SIDE-BY-SIDE COMPARISON OF RESPONSE RATIOS illustrates in detail and in a side-by-side comparison the strengths and weaknesses of each vendor proposal from a practical perspective. Learn HOW each vendor is planning on meeting your needs, and how reliable that approach really is. View a typical evaluation ratios here.

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"IN-DEPTH FINANCIAL ANALYSIS RATIOS provide valuable insight into how proposed software will impact your organization immediately and over the long term. View and compare side=by-side key financial ratios such as Payback Period, Present Value (PV), Net Present Value (NPV), Internal Rate of Return (IRR), and others. View financial analysis ratios here.

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AUTOMATED WEIGHTED GRADE POINT SCORING is a quantitative measure of how well a proposed VMS system matches up to your business priorities. This graph compares the overall total scores for each proposed VMS system. This Score is based on all VMS vendor responses except Pricing and Vendor Background. View sample 3-D Bar Chart comparison here.

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Feature Delivery Methods - This graph compares HOW each VMS vendor is planning to deliver the proposed VMS system. The bars show how much of each competing system is going to be delivered Fully Supported "out-of-the-box", how much will be delivered using the Report Writer, a Configuration option or 3rd Party product, and how much is dependant on Custom Programming & Scripting. The scores used in this VMS comparison are based on responses to VMS system questions only, i.e., no vendor, pricing, or support responses are utilized. View sample 3-D Bar Chart comparison here.

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Supportability Index - A proposed VMS system could look very good on paper, but once implementation begins the reality could be very different. The ease with which a VMS system can be implemented and maintained over it's expected life is controlled in large part by the amount of custom programming and scripting required to build & maintain the system. The Supportability Index is based on responses to VMS Software System Features only. This graph compares the potential support effort inherent in each proposed VMS system. View sample 3-D Bar Chart comparison here.

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Overall Comparison - This graph compares the total Weighted Score of each proposed VMS system along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed VMS system and whether or not the VMS system can indeed be implemented by the proposing VMS vendor successfully. View sample 3-D Bar Chart comparison here.

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Vendor Profile Scores This graph compares a score measuring the background, expertise, capabilities, and other data collected in the Vendor Global Issues section of the VMS RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing VMS vendor. View sample 3-D Bar Chart comparison here.


  The Supporting Documents below are INCLUDED with this VMS Software RFP:

COVER LETTER SAMPLES - Make the task easier with this VMS System RFP cover letter template collection. Choose from Letter samples designed for all events, such as "RFP Response Request", "Intent to Respond", "No Intent to Respond", "RFP Change Enclosed", "Proposal Rejection" "Finalist Selection", and " Best & Final Offer Request" to meet your unique VMS system needs.
FULL VERSION of the RISK ASSESSMENT MATRIX CHECKLIST focused on VMS system acquisition and implementation projects for working sample "Click Here"
BPR / BPE / WORKFLOW Processing Checklists - Excel-based template for mapping the current "AS-IS" state of an existing customer relationship management business process down to the data element level, a time-saving organizer when developing the new "TO-BE" state, or when trying to determine what is required to implement a new process, or when preparing for data conversion.
The OPTIMIZED RFP GUIDE. Designed to be viewed in a browser off-line, this document outlines the best procedures for creating custom VMS RFP questions. Included or Sold Separately
The VMS SOFTWARE CUTOVER CHECKLIST Helps Streamlines Implementation! Included or Sold Separately
MS Word DOCUMENTATION describing the organization and usage of the VMS RFP and Evaluation/Comparison matrices.

Large Pictures of Tools for VMS System Selection

View many large RFP and Evaluation screens starting here. See bottom of this page for Free RFP sample and Pricing information.

Vendor Management System Features

These comprehensive RFP criteria for VMS software ensure that NO important business requirements or software features "slip through the cracks". All are in a quantitative format that guarantees vendor responses will be meaningful, consistent, and easy to compare. All questions are professionally prepared by application specialists to address BOTH the STANDARD features and EXCEPTION CASE software functions required.

Monthly VMS system update reviews help insure that Advanced, State-of-the-Art Emerging system capabilities are adressed! Makes selecting VMS software much more reliable!



This RFP for VMS software is set up to identify BOTH the availability of a software function and HOW it will be delivered. The many ways software functions can be delivered, and the amount of RISK involved with each, makes this very important. Vendors must answer in one of the following ways:

      FS (Yes, Full Support out of the box)

      CO (Yes, using a Configuration Option)

      RT (Yes, using a Reporting Tool)

      3P (Yes, using Third Party product)

      PE (Yes, a Paid Enhancement)

      FE (Yes, a FREE Enhancement)

      NS (No - Not Support)

This allows the reliability and on-going support cost risk of competing VMS systems to be compared. Use an extensive set of CUSTOMIZABLE Weighted Grade Scoring calculations to evaluate the suitability of vendor proposals to your specific prioritized needs quickly and efficiently.


Vendor Management Software Feature Availability and Delivery Methods

Unlike other VMS system RFPs that try (and fail) to gather useful solutions data about complex VMS software features, RFP Masters are not constrained to the use of summary-level "Yes" or "No" answers. This RFP Master ™ uses a Feature Support Matrix ™ (FSM) that identify BOTH feature AVAILABILITY and DELIVERY Method. This RFP Master function is useful during both the VMS software selection AND the system implementation phases of large projects because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing. Choose VMS software more effectively!


Vendor Management Software Solutions

Unlike other VMS software RFPs, an RFP Master can illustrate potential support problems (and risk) inherent in vendor VMS software proposals. The Feature Support Matrix ™ (FSM) used in each RFP Master ™ categorizes the inherent risk posed for each criteria, and uses that information to calculate the SUPPORTABILITY INDEX ™ for each vendor RFP response. For sample, a feature delivered "out of the box" FULLY SUPPORTED is less risky than one delivered through custom programming, even if the programming is free. This RFP Master function is useful during both the VMS selection AND the implementation phases of a large VMS system because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.


      Effectively Manage Implementation

Enhancement Cost Tracker

This RFP template provides an "Enhancement Cost" column for cross-referencing vendor invoices with the estimated cost of each custom custom script and/or source code modification proposed by the vendor. This makes the school district ERP RFP an ideal tool for managing vendor invoices effectively. The uses of this are many: preventing payments to vendors from exceeding usable system progress, preventing vendor over-billing, and prevents proposed tasks from being omitted, and as an implementation audit tool.


Workflow Processing Capabilities

The ability of the proposed VMS software system to successfully integrate with existng business process workflows, or implement new workflows, is critical to a achieving the high productivity increases and ROI expected of the new VMS system. This VMS software RFP Master examines all pertinent Workflow features in detail.


Vendor Response Abilities

Vendors must answer each VMS RFP question by choosing from a pre-defined list of possible responses. See below for an sample of this drop-down list. This forces all vendors to respond to each VMS software question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures vendor VMS software proposals are easy to compare and evaluate!


Vendor Management Comparison

These VMS comparison matrices automatically change vendor response cell background color to GREEN, YELLOW, or RED, to reflect how favorable each response is to your needs! Compared to the tedious task of reviewing thousands of mono-color Yes/No answers, these colored responses allow problem areas to be spotted more easily, and risk assessment is made much more accurate. All required VMS comparison matrices are included and ready-to-use! Quickly and easily compare VMS system proposals side-by-side, feature by feature, in detailed comparisons you control! Keep your VMS software project on-schedule and under-budget.


Evaluation Ratios

Use an extensive set of ratio calculations to compare VMS vendor proposals quickly and efficiently. This help infore a more accurate VMS software choice!


Evaluation Ratios Side-by-Side Comparison

This scorecard uses an extensive set of ratio calculations to compare vendor proposals quickly and efficiently.  High RFP scores can be lifted by a large number of customization or 3rd party scores.  Due to this, it is important to see HOW each proposed system has been set up to perform key processes.  This could insure a very complete VMS system choice!


Cost Savings Analysis.

COST SAVINGS ANALYSIS - Calculates and illustrates:
  • Yearly Savings
  • Yearly Maintenenc
  • Payback Period
  • Return on Investment (ROI)
  • Internal Rate of Return (IRR)
  • Discount Rate
  • Net Present Value (NPV)
  • B/C Ratio
  • IRR


Weighted Grade Score Graph
(4 more reports follow)

Compares the Weighted Grade Point Score calculated for each proposed VMS system. This is calculated as follows: The VMS software vendor response to each RFP question is assigned an unweighted "raw" score. This raw score is then multiplied by the weight factor you entered previously (default = 1) for that VMS system RFP question to calculate the weighted score for each response. All of these individual scores are then totaled for use in this comparison. This score is essentially a measure of how well a VMS software system fits your business and software needs, prioritized by the weight (importance level) you assigned to each question in the RFP. In essence, this score measures the SUITABILITY of each proposed VMS software system to your overall requirements. NOTE this score measures just software functionality, and does not include any measure of vendor background, expertise, support, or programming ability.


Feature Delivery Method Comparison:

An analysis of how each VMS vendor is proposing to deliver the system feature/function contained in their VMS software system proposal. The graph below shows the percentage that is Fully Supported "out-of-the-box", the percentage to be done via Report Writer, a Configuration Parameter, or Third-Party add-in, versus the percentage to be done via Custom Coding (Scripting / Programming). This information is very useful in terms of identifying RISK, since a Fully Supported (and tested) VMS feature presents far less risk than that same VMS feature done as a "custom programming" task.This is very useful in any VMS system selection effort. Also, see the Supportability Index, which sums up these detail risk factors.


Vendor Management Supportability Index Graph:

The Supportability Index is a forecast of how much VMS software support and maintenance may be required to keep each proposed software system running at full potential over it's lifetime. This score is determined by how much custom coding is required to implement the proposed VMS software, and which business processes depend on the customized software.


Overall Comparison Graph:

This graph compares the Weighted Grade (Suitability) Score, Supportability Index, and the Vendor Capabilities Profile side-by-side for easy reference. It is important to see how much custom coding is in a proposed VMS system that also has a high Weighted Score, along with the Vendor Profile. The more custom code, the higher the risk posed by that VMS system. Therefore, the more custom coding, the more expertise and capabilities a vendor should have. This is very helpful in all VMS software selection processes.


Vendor Capability Rating

The backgrounds, expertise, capabilities, and certifications of each vendor is obtained in the Vendor Global Issues section of the VMS RFP. The VMS vendor responses to this section are totaled separately from the software functionality topics, and this data is used to calculate the "Vendor Profile Score". The higher the score, the more CAPABILITIES a vendor is probably going to be able to provide.

If you have questions about using the templates above, or how to select VMS software in general, please Contact Us! We have over 20 years direct "hands-on" VMS experience ranging from small operations to Wal-Mart, and our advice & support is always free!    

(You can learn more about us at our About Us page)

Vendor Management (VMS) System Selection Toolkit

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Unlimited Staff Users - Unlimited Vendors - Unlimited Projects


RFP Toolkit -


Buy just the Vendor Management Software RFP Template and Vendor Response Evaluation Templates described above. This includes the VMS Requirements Checklist with Fit-GAP Analysis, Request for Proposal (RFP) Template, and all Vendor Response (Proposal) Weighted Grade Scoring, Supportability, Comparison Matrix, and Financial Ratio calculation tools. Everything needed to plan your new system, identify your true requirements, prepare a meaningful RFP, and select the best VMS software based on your requirements. This bundle includes ALL the Tools summarized below:

  • No Limit on Vendors, Staff Users, and Projects - 30 Day Guarantee
  • 3,507++ Vendor Management System Selection Criteria
  • All User Needs & System Planning Templates
  • Request for Proposal (RFP) Template Toolkit for a VMS System
    • In-Depth, Detailed Request for Proposal (RFP) Template
    • Vendor Input Validation
    • Feature Availability & Delivery Evaluation
    • Vendor RFP Response Evaluation
    • Response Quality Analysis
    • Enhancement / Cost Cross-Reference
    • Weighted Grade Scoring
    • Supportability Index Scoring
    • Optimized RFP Guide
  • RFP Documentation
  • All Cover Letter, Guide, & Checklist Templates
  • INCLUDES the full Vendor Management Software Proposal Evaluation, Comparison, & Selection Template Toolkit
    • Side-by-Side Response Comparison with Heat Map
    • Vendor Response Quality Ratios
    • Response Evaluation Scorecard
    • 3-D Bar Chart Response Comparison Graphs
    • Financial Ration Analysis
    • Evaluation Matrix Documentation
  • FREE LIVE SUPPORT - Telephone/Email

    Vendor Management System RFP Template and Response Evaluation Matrices -

    $549.00 US         (Secure Checkout)    

    If you have any questions about how to right an RFP or select VMS software, please contact our Qualified Experts for FREE ADVICE!

    Advice & Support from an VMS Software Selection Expert is Always FREE!

    Looking for a qualified, local VMS system selection consultant? An Infotivity-certified consultant offers the expertise and tools needed to provide valuable advice & services at each step of the VMS system selection process! Let us recommend a certified consultant!

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