Select TA Software Reliably! Home for Selecting TA Software

Time and Attendance System Selection

TA Requirements - T&A Software RFP - Evaluation
We Work Harder to Help Select a TA System Easily!





  Software Selection > RFP Template List > Time and Attendance Software RFP

Select TA Software Accurately

Extensive Toolkit for T&A System RFP Template and Software Evaluation & Selection - 1,679 Criteria

Includes EVERYTHING needed for reliable Time and Attendance software selection! Quickly identify TA software requirements, distributing a system RFP, evaluate vendor T & A system proposals, and accurately select Time and Attendance system.

Time and Attendance Software Selection Made Easier

This TA Software RFP & Toolkit includes everything listed below, and provides thousands of Time and Attendance system selection criteria to make the entire process of choosing TA software easier, faster, and more accurate:

  • TA System RFP Template - Use this detailed Request for Proposal (RFP) to reduce the time needed to creat an RFP and select TA software substantially. Obtain vendor proposals that address your needs. 
          - Extensive T&A Requirements
          - Complete Software Responses Types
          - Unique Capabilities
          - Many Powerful RFP Features
          - Risk and Supportability Determination
          - End-to-End (E2E) Business Process
  • Time & Attendance Software Evaluation and Selection - Easily and accurately compare and evaluate Time and Attendance software proposals, then select the TA system best for your needs! Included with each RFP Template discussed above!  
          - Vendor Response Analysis
          - Detail Comparison
          - Economic Charts
          - Response Graphics

    This toolkit includes a comprehensive set of vendor RFP response (proposal) evaluation tools that enables you to quickly and accurately compare vendor Time and Attendance software system proposals to your company's requirements and to each other. A detailed "side-by-side" response comparison matrix with heat map, scorecard, and 3-D bar Charts are displayed about:

    • Weighted Grade Score
    • Supportability Score
    • Vendor Response Quality Analysis
    • Detailed Heat Map
    • Proposed System Feature Comparison
    • Vendor Capabilities Profile
    • Extensive Financial Ratios
    • Payback Analysis

    This set of vendor response evaluation templates for Time and Attendance systems ensures impartial and accurate analysis of all competing vendor Time and Attendance software proposals at the weighted grade score, supportability, and financial levels, all to assist you in selecting the best TA software system for your needs.

    (View Vendor TA Software RFP Response Evaluation and Comparison}

  •   Selection Support Tools - Sometimes a project needs special help! When this comes up you will find the following to be very useful:
          - Letter Template Collection
          - Best & Final Offer Request tools
          - Workflow Processing Checklists
          - Time and Attendance Software Cutover Checklist
          - and full DOCUMENTATION!   View Details

Very accurately perform T & A software options by using these state-of-the-art & powerful tools at EACH step needed to effectively select TA system software. Artificial Intelligence (AI) and other emerging requirements for Time and Attendance are included!

Reliably choose the BEST Time and Attendance software for your company's needs!

Select TA System Effectively

This easy-to-use and customization RFP template and matching vendor RFP response evaluation/selection tools reliably chooses TA software based on thousands of TA system selection requirements, and will save you time and money during each step of the Time and Attendance software selection process.

Time and Attendance Software Selection RFP

Accurately choose the BEST Time and Attendance software by querying vendors about all of your firm's specific T&A software needs. Prevent do-overs that waste time and money. Start your project on the right track by using well-focused TA software choice questions to obtain better, more precise information from vendors, and then evaluate and select Time and Attendance system software based on your exact needs.

View TA System RFP Samples
Quickly create an RFP tailored to your specific TA requirements.  Designed by experts to select TA software, this detailed yet easily customized Request for Proposal template comes pre-loaded with thousands of software selection requirements guaranteed to address all industry standard and many "exception case" T&A system issues.

(View TA System RFP Features)

Select TA Software Reliably

Choose Time and Attendance software solutions more reliably based on a powerful RFP.  These TA software evaluation & selection templates use quantitative T & A system criteria and other techniques to enhance the reliability of each step in the software selection process to:

  • Prevent Fatal Omissions - 1,679 criteria ensure all industry standard Time and Attendance requirements are addressed.
  • Ensure Accurate Time and Attendance Software Evaluation - "Apples-to-Apples" comparison of TA systems based on your requirements. Vendor RFP responses can be compared in both detail and graphical forms to ensure accurate TA system selection.
  • Avoid Mistakes - Obtain TA software proposals in a consistent, easily compared and evaluated format through the use of built-in, automated vendor input validation.
  • Save Valuable Time - Eliminate wasted time spent manually clarifying, scoring, and evaluating vendor proposals, and quickly choose the best Time and Attendance software, all through the use of AUTOMATED vendor response scoring that eliminates the need to manually score thousands of vendor replies.
  • Select the best TA software solution using meaningful, actionable information.
  • EVALUATE TA SOFTWARE RELIABLY! - Accurately Compare and Evaluate Vendor RFP Responses! Time and Attendance Software Response Evaluation Tools are included! A detailed set of ratios, comparisons, and scorecard functions analyze each vendor RFP response to ensure selection of the T&A software proposal best suited to your needs.

(To view TA software RFP Template and Evaluation Matrix screen samples please scroll down past the detailed requirements list.)


Comprehensive Time and Attendance System Requirements

Eliminate wasted time during the TA system selection process!  Minimize the risk of picking the wrong system. Reduce the time spent researching and developing requirements from scratch, since all tools are ready-to-use with a list of over 1,679 TA software requirements (categorized below).


Artificial Intelligence (AI), Semantic and text analytics, Self-Service Capabilities, Ranking Reports, What-If Analysis, Intelligent Alerts, Executive Dashboards, Collaboration, Data Warehouse, Artificial Intelligence, Report Scheduling, Intelligent Data Capture, Location Intelligence, Interactive reports, and Meta data layer!  

This enables you to immediately conduct user needs surveys, query vendors about complex TA software systems, and conduct effective software demonstrations - everything needed to select T&A software successfully!

Each category shown below contains multiple individual RFP questions.  Click this Link to view the TA system Table of Contents (TOC) and other examples below it.

Time Period Support Time & Attendance Rules Attendance Tracking
Time Sheet Data Collection Approval Workflow Scheduling Functions
Web-enabled Time Entry Automated Approval Rules Full FMLA Support
Activity Assignment Overtime Calculation/Tracking Alerts & Messages
Time Sheet Approval Work Breakdown Structure 3rd Party Interfaces
Regulatory Standards Compliance Manager Authorized Capabilities Detailed Reporting Issues
Mobile Applications Time & Attendance Dashboards External System Interface
Document Management Worklow Business Continuity
SaaS/Cloud Security Cloud Configuration Cloud Administration
...And Many More

If you don't see what you need, or have questions about what type of Time and Attendance (TA) software system is best for your operations, please Contact Us!  We have over 20 years of direct "hands-on" TA software selection experience in operations ranging from small manufacturing to Wal-Mart. Our advice and support is always free!

Time and Attendance Software RFP Master contains a comprehensive Request for Proposal (RFP) PLUS powerful vendor RFP response (proposal) evaluation tools, all in familiar Excel spreadsheet format. Each simplifies and streamlines the many complex tasks required to not only prepare and distribute an RFP electronically, but also to evaluate the vendor responses to that RFP. Select TA software reliably!

This TA system RFP template also includes detailed criteria for Cloud computing, collaboration, and full user customization. It is organized to target all lines of business.


RFP Tools for Time and Attendance System Selection

Included with this TA Software RFP are the following functional tools...
Click to Enlarge
SAVE WEEKS, even MONTHS OF TIME by using thousands of professionally written TA system RFP statements & questions to communicate your software system requirements quickly and accurately. No need to re-invent the wheel.

All RFP questions are in quantitative format for accurately choosing the best Time and Attendance software system.

Monthly RFP Update Review helps insure the Advanced and Emerging TA software features and capabilities are included. Don't let your new TA system be obsolete on it's date of installation!

View this large TOC to see ALL the useful TA system application criteria!

Click to Enlarge
Click here to very the COMPLETE TA system response types needed to verify availability and risk! CUSTOMIZABLE WEIGHTED SCORES calculated at the individual software feature level provide the utmost in flexibility for RFP response scoring sub-module capabilities and overall vendor RFP response evaluation. View Weighted Grade Score calculation details here.
Click to Enlarge
IDENTIFY Feature AVAILABILITY & DELIVERABILITY. Unlike other TA software RFPs, Infotivity RFP Masters automatically collect the information needed to identify BOTH the AVAILABILITY of software features, and their DELIVERABILITY, i.e., HOW those features will be delivered. Each TA software RFP Master includes a Feature Support Matrix ™ (FSM) to automatically capture this information, which can be used to create very accurate and reliable T&A system implementation schedules. View samples here.
Click to Enlarge
Determine RISK and SUPPORTABILITY. RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX ™ of each proposed software system. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing support needed to keep each proposed TA system up and running. Measure the true impact of each system on your business over the long term. View sample here.
Click to Enlarge
ENHANCEMENT COST TRACKING - This TA RFP template feature provides a facility for cross-referencing the cost of specific custom programming and/or scripting tasks with vendor invoices. This enables the RFP to become a very useful implementation cost management/audit tool. Ideal for Earned Value Management (EVM).
Click to Enlarge
WORKFLOW TOPICS ensure the proposed TA software can be fully integrated and utilized to enhance business procedures at all levels of the enterprise. View Workflow samples here.
Click to Enlarge
VENDOR RESPONSE VALIDATION saves time and effort, and reduces errors, when evaluating vendor TA software proposals. View example here.
For a more detailed description of a vendor RFP response validation Click Here!
EASILY CUSTOMIZED to meet your unique T & A system needs, using basic Excel techniques.
PROVEN MS EXCEL TECHNOLOGY. Everybody already knows Excel. Save time & effort across the board!
No installation, no learning curve.

Evaluation and Comparison Tools for Time and Attendance System Selection

Also included with this TA system RFP are the following EVALUATION & COMPARISON Tools...
Click to Enlarge
"APPLES-to-APPLES" TA COMPARISON of vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed TA system features side-by-side faster and more accurately with the fully automated Color Comparison Chart ™ matrix included with this RFP at no extra charge. View a typical TA comparison here.
Click to Enlarge
TIME and ATTENDANCE RESPONSE EVALUATION RATIOS illustrates in detail and in a side-by-side comparison the strengths and weaknesses of each vendor proposal from a practical perspective. Learn HOW each vendor is planning on meeting your needs, and how reliable that approach really is. View a typical evaluation ratios here.
Click to Enlarge
SIDE-BY-SIDE COMPARISON OF RESPONSE RATIOS illustrates in detail and in a side-by-side comparison the strengths and weaknesses of each vendor proposal from a practical perspective. Learn HOW each vendor is planning on meeting your needs, and how reliable that approach really is. View a typical evaluation ratios here.
Click to Enlarge
"IN-DEPTH FINANCIAL ANALYSIS RATIOS provide valuable insight into how proposed software will impact your organization immediately and over the long term. View and compare side=by-side key financial ratios such as Payback Period, Present Value (PV), Net Present Value (NPV), Internal Rate of Return (IRR), and others. View financial analysis ratios here.
Click to Enlarge
AUTOMATED WEIGHTED GRADE POINT SCORING is a quantitative measure of how well a proposed TA system matches up to your business priorities. This graph compares the overall total scores for each proposed TA system. This Score is based on all TA vendor responses except Pricing and Vendor Background. View sample 3-D Bar Chart comparison here.
Click to Enlarge
Feature Delivery Methods This graph compares HOW each T&A vendor is planning to deliver the proposed TA system. The bars show how much of each competing system is going to be delivered Fully Supported "out-of-the-box", how much will be delivered using the Report Writer, a Configuration option or 3rd Party product, and how much is dependant on Custom Programming & Scripting. The scores used in this TA comparison are based on responses to TA system questions only, i.e., no vendor, pricing, or support responses are utilized. View sample 3-D Bar Chart comparison here.
Click to Enlarge
Supportability Index A proposed TA system could look very good on paper, but once implementation begins the reality could be very different. The ease with which a TA system can be implemented and maintained over it's expected life is controlled in large part by the amount of custom programming and scripting required to build & maintain the system. The Supportability Index is based on responses to TA Software System Features only. This graph compares the potential support effort inherent in each proposed TA system. View sample 3-D Bar Chart comparison here.
Click to Enlarge
Overall Comparison This graph compares the total Weighted Score of each proposed TA system along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed TA system and whether or not the T&A system can indeed be implemented by the proposing TA vendor successfully. View sample 3-D Bar Chart comparison here.
Click to Enlarge
Vendor Profile Scores This graph compares a score measuring the background, expertise, capabilities, and other data collected in the Vendor Global Issues section of the TA RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing TA vendor. View sample 3-D Bar Chart comparison here.


  The Supporting Documents below are INCLUDED with this TA Software RFP:

COVER LETTER SAMPLES - Make the task easier with this TA System RFP cover letter template collection. Choose from Letter samples designed for all events, such as "RFP Response Request", "Intent to Respond", "No Intent to Respond", "RFP Change Enclosed", "Proposal Rejection" "Finalist Selection", and " Best & Final Offer Request" to meet your unique TA system needs.
FULL VERSION of the RISK ASSESSMENT MATRIX CHECKLIST focused on TA system acquisition and implementation projects for working sample "Click Here"
BPR / BPE / WORKFLOW Processing Checklists - Excel-based template for mapping the current "AS-IS" state of an existing customer relationship management business process down to the data element level, a time-saving organizer when developing the new "TO-BE" state, or when trying to determine what is required to implement a new process, or when preparing for data conversion.
The OPTIMIZED RFP GUIDE. Designed to be viewed in a browser off-line, this document outlines the best procedures for creating custom TA RFP questions. Included or Sold Separately
The TA SOFTWARE CUTOVER CHECKLIST Helps Streamlines Implementation! Included or Sold Separately
MS Word DOCUMENTATION describing the organization and usage of the T&A RFP and Evaluation/Comparison matrices.

Large Pictures of Tools for TA System Selection

View many large RFP and Evaluation screens starting here. See bottom of this page for Free RFP sample and Pricing information.

Time and Attendance System Features

These comprehensive RFP criteria for TA software ensure that NO important business requirements or software features "slip through the cracks". All are in a quantitative format that guarantees vendor responses will be meaningful, consistent, and easy to compare. All questions are professionally prepared by application specialists to address BOTH the STANDARD features and EXCEPTION CASE software functions required.

Monthly TA system update reviews help insure that Advanced, State-of-the-Art Emerging system capabilities are addressed! Makes selecting TA software much more reliable!



This RFP for TA software is set up to identify BOTH the availability of a software function and HOW it will be delivered. The many ways software functions can be delivered, and the amount of RISK involved with each, makes this very important. Vendors must answer in one of the following ways:

      FS (Yes, Full Support out of the box)

      CO (Yes, using a Configuration Option)

      RT (Yes, using a Reporting Tool)

      3P (Yes, using Third Party product)

      PE (Yes, a Paid Enhancement)

      FE (Yes, a FREE Enhancement)

      NS (No - Not Support)

This allows the reliability and on-going support cost risk of competing TA systems to be compared. Use an extensive set of CUSTOMIZABLE Weighted Grade Scoring calculations to evaluate the suitability of vendor proposals to your specific prioritized needs quickly and efficiently.


Time and Attendance Software Feature Availability and Delivery Methods

Unlike other TA system RFPs that try (and fail) to gather useful solutions data about complex T&A software features, RFP Masters are not constrained to the use of summary-level "Yes" or "No" answers. This RFP Master ™ uses a Feature Support Matrix ™ (FSM) that identify BOTH feature AVAILABILITY and DELIVERY Method. This RFP Master function is useful during both the T&A software selection AND the system implementation phases of large projects because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing. Choose TA software more effectively!


Time and Attendance Software Solutions

Unlike other TA software RFPs, an RFP Master can illustrate potential support problems (and risk) inherent in vendor TA software proposals. The Feature Support Matrix ™ (FSM) used in each RFP Master ™ categorizes the inherent risk posed for each criteria, and uses that information to calculate the SUPPORTABILITY INDEX ™ for each vendor RFP response. For sample, a feature delivered "out of the box" FULLY SUPPORTED is less risky than one delivered through custom programming, even if the programming is free. This RFP Master function is useful during both the TA selection AND the implementation phases of a large TA system because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.


      Effectively Manage Implementation

Enhancement Cost Tracker

This RFP template provides an "Enhancement Cost" column for cross-referencing vendor invoices with the estimated cost of each custom script and/or source code modification proposed by the vendor. This makes the school district ERP RFP an ideal tool for managing vendor invoices effectively. The uses of this are many: preventing payments to vendors from exceeding usable system progress, preventing vendor over-billing, and prevents proposed tasks from being omitted, and as an implementation audit tool.


Workflow Processing Capabilities

The ability of the proposed T&A software system to successfully integrate with existing business process workflows, or implement new workflows, is critical to a achieving the high productivity increases and ROI expected of the new TA system. This TA software RFP Master examines all pertinent Workflow features in detail.


Vendor Response Abilities

Vendors must answer each TA RFP question by choosing from a pre-defined list of possible responses. See below for an sample of this drop-down list. This forces all vendors to respond to each TA software question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures vendor TA software proposals are easy to compare and evaluate!


Time and Attendance Comparison

These TA comparison matrices automatically change vendor response cell background color to GREEN, YELLOW, or RED, to reflect how favorable each response is to your needs! Compared to the tedious task of reviewing thousands of mono-color Yes/No answers, these colored responses allow problem areas to be spotted more easily, and risk assessment is made much more accurate. All required T&A comparison matrices are included and ready-to-use! Quickly and easily compare TA system proposals side-by-side, feature by feature, in detailed comparisons you control! Keep your TA software project on-schedule and under-budget.


Evaluation Ratios

Use an extensive set of ratio calculations to compare TA vendor proposals quickly and efficiently. This help inform a more accurate TA software choice!


Evaluation Ratios Side-by-Side Comparison

This scorecard uses an extensive set of ratio calculations to compare vendor proposals quickly and efficiently. This insures a very complete TA system choice!


Cost Savings Analysis.

COST SAVINGS ANALYSIS - Calculates and illustrates Yearly Savings, Payback Period, Return on Investment (ROI), Internal Rate of Return (IRR), and other software project decision making ratios.


Weighted Grade Score Graph

Compares the Weighted Grade Point Score calculated for each proposed TA system. This is calculated as follows: The TA software vendor response to each RFP question is assigned an unweighen "raw" score. This raw score is then multiplied by the weight factor you entered previously (default = 1) for that T & A system RFP question to calculate the weighted score for each response. All of these individual scores are then totaled for use in this comparison. This score is essentially a measure of how well a TA software system fits your business and software needs, prioritized by the weight (importance level) you assigned to each question in the RFP. In essence, this score measures the SUITABILITY of each proposed TA software system to your overall requirements. . NOTE this score measures just software functionality, and does not include any measure of vendor background, expertise, support, or programming ability.


Feature Delivery Method Comparison:

An analysis of how each TA vendor is proposing to deliver the system feature/function contained in their TA software system proposal. The graph below shows the percentage that is Fully Supported "out-of-the-box", the percentage to be done via Report Writer, a Configuration Parameter, or Third-Party add-in, versus the percentage to be done via Custom Coding (Scripting / Programming). This information is very useful in terms of identifying RISK, since a Fully Supported (and tested) TA feature presents far less risk than that same TA feature done as a "custom programming" task.This is very useful in any T&A system selection effort. Also, see the Supportability Index, which sums up these detail risk factors.


Time and Attendance Supportability Index Graph:

The Supportability Index is a forecast of how much TA software support and maintenance may be required to keep each proposed software system running at full potential over it's lifetime. This score is determined by how much custom coding is required to implement the proposed TA software, and which business processes depend on the customized software.


Overall Comparison Graph:

This graph compares the Weighted Grade (Suitability) Score, Supportability Index, and the Vendor Capabilities Profile side-by-side for easy reference. It is important to see how much custom coding is in a proposed TA system that also has a high Weighted Score, along with the Vendor Profile. The more custom code, the higher the risk posed by that TA system. Therefore, the more custom coding, the more expertise and capabilities a vendor should have. This is very helpful in all TA software selection processes.


Vendor Capability Rating

The backgrounds, expertise, capabilities, and certifications of each vendor is obtained in the Vendor Global Issues section of the TA RFP. The T&A vendor responses to this section are totaled separately from the software functionality topics, and this data is used to calculate the "Vendor Profile Score". The higher the score, the more CAPABILITIES a vendor is probably going to be able to provide.

If you have questions about using the templates above, or how to select TA software in general, please Contact Us! We have over 20 years direct "hands-on" TA experience ranging from small operations to Wal-Mart, and our advice & support is always free!    

(You can learn more about us at our About Us page)

Time and Attendance (TA) System Selection Toolkit

No-Nonsense 30 Day Guarantee on All Products
Unlimited Staff Users - Unlimited Vendors - Unlimited Projects


RFP Toolkit -


Buy just the Time and Attendance Software RFP Template and Vendor Response Evaluation Templates described above. This includes the TA Requirements Checklist with Fit-GAP Analysis, Request for Proposal (RFP) Template, and all Vendor Response (Proposal) Weighted Grade Scoring, Supportability, Comparison Matrix, and Financial Ratio calculation tools. Everything needed to plan your new system, identify your true requirements, prepare a meaningful RFP, and select the best TA software based on your requirements. This bundle includes ALL the Tools summarized below:

  • No Limit on Vendors, Staff Users, and Projects - Unconditional 30 Day Money-Back Guarantee
  • 1,679+ Time and Attendance System Selection Criteria
  • All User Needs & System Planning Templates
  • the Requirements Checklist with Fit/GAP Analysis Template
  • Request for Proposal (RFP) Template Toolkit for a TA System
    • In-Depth, Detailed Request for Proposal (RFP) Template
    • Vendor Input Validation
    • Feature Availability & Delivery Evaluation
    • Vendor RFP Response Evaluation
    • Response Quality Analysis
    • Enhancement / Cost Cross-Reference
    • Weighted Grade Scoring
    • Supportability Index Scoring
    • Optimized RFP Guide
  • RFP Documentation
  • All Cover Letter, Guide, & Checklist Templates
  • INCLUDES the full Time and Attendance Software Proposal Evaluation, Comparison, & Selection Template Toolkit
    • Side-by-Side Response Comparison with Heat Map
    • Vendor Response Quality Ratios
    • Response Evaluation Scorecard
    • 3-D Bar Chart Response Comparison Graphs
    • Financial Ration Analysis
    • Evaluation Matrix Documentation
  • FREE LIVE SUPPORT - Telephone/Email

    Time and Attendance System RFP Template and Response Evaluation Matrices -

    $329.00 US         (Secure Checkout)    

    If you have any questions about how to right an RFP or select TA system software, please contact our Qualified Experts for FREE ADVICE!

    Advice & Support from an TA Software Selection Expert is Always FREE!

    Looking for a qualified, local T&A system selection consultant? An Infotivity-certified consultant offers the expertise and tools needed to provide valuable advice & services at each step of the TA system selection process! Let us recommend a certified consultant!

  • Used By These Great Companies & Many Others - Learn Why!

    Return to the TOP of this Time and Attendance Software Selection Page.


      More Details

    TA Software
    Selection Tools

    EVERYTHING just:

    $329.00 US

    (Secure Checkout)

    RFP Layout

    TA Software
    RFP Features

    Time and Attendance System
    RFP Response Evaluation

    Frequently Asked Questions

    TA Software RFP

    online HR RFP demo

    How NOT to
    Select an TA System!

    Obtain 200 Software Selection
    Advise Tips and Tips!

    First Name: *

    Last Name: *

    Your Email: *



    Web URL:

    * = Required Fields





    "Using your RFP template,
    we did in 4 weeks what it
    took others almost a year
    to do."

    Mobile Communications
    5,200+ Facilities Worldwide

    "The most comprehensive &
    detailed RFP I have seen

    Memphis Light (MLGW)
    2,500+ employees

    "Thank you very much! I
    have to say it's quite
    extensive and well laid
    out, this is exactly what
    we were looking for!"

    J. P.
    Certified SCM Consultant