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Master Data Management Software Selection

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Select MDM Software Accurately

Comprehensive Toolkit includes MDM System RFP Template & Software Selection Tools - 3,903+ Criteria

This unbiased & state-of-the-art Master Data Management System RFP Template Master with matching Response Evaluation Tools provides what's needed for efficient and accurat MDM software selection!  This Toolkit includes detailed MDM software requirements with monthly updates, powerful system RFP, vendor MDM system proposal evaluation, and accurately select Master Data Management system.  

Master Data Management Software Selection RFP

Start your project on the right track by using well-focused MDM software choice questions to obtain better, more precise information from vendors, and then evaluate and select Master Data Management system software based on your exact needs. Collaboration online with Google & Microssoft 365.

View MDM System RFP Samples
Quickly create an RFP tailored to your specific MDM requirements.  Designed by experts to select MDM software, this detailed yet easily customized Request for Proposal template comes pre-loaded with thousands of software selection requirements to address all industry standard and many "exception case" MDM system issues.
(View MDM System RFP Features).

Master Data Management System Selection Made Easier

This MDM Software RFP & Toolkit includes everything listed below. Enjoy immediate use of thousands of MDM system selection criteria to make the entire process of select MDM software easier, faster, and more accurate:
  • MDM System RFP Template - Use this detailed Request for Proposal (RFP) to reduce the time needed to creat an RFP and select MDM software substantially. Obtain vendor proposals that address your needs. 
      - Extensive MDM Requirements
      - Complete Software Responses
      - Unique Capabilities
      - Powerful MDM RFP Features
      - Risk and Supportability
      - End-to-End Business Process
  • Master Data Management Software Evaluation and Selection - Easily and accurately compare and evaluate Master Data Management software proposals, then select the MDM system best for your needs! Included with each RFP Template discussed above are these:
      - Vendor Response Analysis
      - Detail Comparison
      - Evaluation Ratios Comparison
      - Economic Charts
      - Response Graphics

    This toolkit includes a comprehensive set of vendor RFP response (proposal) evaluation tools that enables you to quickly and accurately compare vendor Master Data Management software system proposals to your company's requirements and to each other. A detailed "side-by-side" response comparison matrix with heat map, scorecard, and 3-D bar Charts are displayed about:

    • Weighted Grade Score
    • Supportability Score
    • Vendor Response Quality Analysis
    • Detailed Heat Map
    • Proposed System Feature Comparison
    • Vendor Capabilities Profile
    • Extensive Financial Ratios
    • Payback Analysis

    This set of vendor response evaluation templates for Master Data Management systems ensures impartial and accurate analysis of all competing vendor Master Data Management software proposals at the weighted grade score, supportability, and financial levels, all to assist you in selecting the best MDM software system for your needs.

    (View Vendor MDM Software RFP Response Evaluation and Comparison}

  • Selection Support Tools - Sometimes a project needs special help! When this comes up you will find the following   to be very useful:
      - Letter Template Collection
      - Best & Final Offer Request tools
      - Workflow Processing Checklists
      - MDM Software Cutover Checklist
      - and full DOCUMENTATION!
      - Everything to select MDM software!
      - View Details

Very accurately perform Master Data Management software options by using these state-of-the-art & powerful tools at EACH step needed to effectively select MDM system software. Artificial Intelligence (AI) and other emerging requirements for Master Data Management are included!

Select MDM Software Reliably

Choose Master Data Management software solutions more reliably based on a powerful RFP.  These MDM software evaluation & selection templates use quantitative MDM system criteria and other techniques to enhance the reliability of each step in the software selection process to:
  • Prevent Fatal Omissions - 3,903+ criteria ensure all industry standard Master Data Management requirements are addressed.
  • Ensure Accurate Master Data Management Software Evaluation - "Apples-to-Apples" comparison of MDM systems based on your requirements. Vendor RFP responses can be compared in both detail and graphical forms to ensure accurate MDM system selection.
  • Avoid Mistakes - Obtain MDM software proposals in a consistent, easily compared and evaluated format through the use of built-in, automated vendor input validation.
  • Save Valuable Time - Eliminate wasted time spent manually clarifying, scoring, and evaluating vendor proposals, and quickly choose the best Master Data Management software, all through the use of AUTOMATED vendor response scoring that eliminates the need to manually score thousands of vendor replies.
  • Select the best MDM software solution using meaningful, actionable information.
  • EVALUATE MDM SOFTWARE RELIABLY! - Accurately Compare and Evaluate Vendor RFP Responses! Master Data Management Software Response Evaluation Tools are included! A detailed set of ratios, comparisons, and scorecard functions analyze each vendor RFP response to ensure selection of the MDM software proposal best suited to your needs.

(To view MDM software RFP Template and Evaluation Matrix screen samples please scroll down past the detailed requirements list.)

Reliably choose the BEST Master Data Management software for your company's needs!  

Comprehensive Master Data Management System Requirements

Eliminate wasted time during the MDM system selection process!  Minimize the risk of picking the wrong system. Reduce the time spent researching and developing requirements from scratch, since all tools are ready-to-use with a list of over 3,903+ MDM software requirements (categorized below).


Artificial Intelligence (AI) Machine Learning Semantic and text analytics
Predictive Modeling Self-Service Capabilities Ranking Reports
What-If Analysis What-If Analysis Dashboards Visualizations Dashboards
Visualizations Dashboards Machine Learning Dashboards Intelligent Alerts
Executive Dashboards Collaboration Data Warehouse
Operational Reports Report Scheduling Ad-hoc Reports
Intelligent Data Capture Geospatial Mapping Location Intelligence
Interactive reports Metadata Management Meta Data Layer
Financial Summary Report Job Growth Report!

This enables you to immediately conduct user needs surveys, query vendors about complex MDM software systems, and conduct effective software demonstrations - everything needed to select MDM software successfully!

Each category shown below contains many individual Master Data Management RFP questions. 

MDM software requirements

If you don't see what you need, or have questions about what type of Master Data Management (MDM) software system is best for your operations, please Contact Us!  We have over 20 years of direct "hands-on" MDM software selection experience in operations ranging from small manufacturing to Wal-Mart. Our advice and support is always free!

Choose Master Data Management System Quickly

Master Data Management Software RFP Master contains a comprehensive Request for Proposal (RFP) PLUS powerful vendor RFP response (proposal) evaluation tools, all in familiar Excel spreadsheet format. Each simplifies and streamlines the many complex tasks required to not only prepare and distribute an RFP electronically, but also to evaluate the vendor responses to that RFP. Select MDM software reliably!

This MDM system RFP template also includes detailed criteria for Cloud computing, collaboration, and full User cutomization. It is organized to target all lines of business.


RFP Tools for Master Data Management System Selection

Included with this MDM Software RFP are the following functional tools...
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SAVE WEEKS, even MONTHS OF TIME by using thousands of professionally written MDM system RFP statements & questions to communicate your software system requirements quickly and accurately. No need to re-invent the wheel.

All RFP questions are in quantitative format for accurately choosing the best Master Data Management software system.

Monthly RFP Update Review helps insure the Advanced and Emerging MDM software features and capabilities are included. Don't let your new MDM system be obsolete on it's date of installation!

View this large TOC to see ALL the useful MDM system application criteria!

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Click here to very the COMPLETE MDM system responce types needed to verify ava[lability and risk! CUSTOMIZABLE WEIGHTED SCORES calculated at the individual software feature level provide the utmost in flexibility for RFP response scoring sub-module capabilities and overall vendor RFP response evaluation. View Weighted Grade Score calculation details here.

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IDENTIFY FEATURE AVAILABILITY & DELIVERABILITY. Unlike other MDM software RFPs, Infotivity RFP Masters automatically collect the information needed to identify BOTH the AVAILABILITY of software features, and their DELIVERABILITY, i.e., HOW those features will be delivered. Each MDM software RFP Master includes a Feature Support Matrix ™ (FSM) to automatically capture this information, which can be used to create very accurate and reliable MDM system implementation schedules. View samples here.

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Determine RISK and SUPPORTABILITY. RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX ™ of each proposed software system. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing support needed to keep each proposed MDM system up and running. Measure the true impact of each system on your business over the long term. View sample here.

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ENHANCEMENT COST TRACKING - This MDM RFP template feature provides a facility for cross-referencing the cost of specific custom programming and/or scripting tasks with vendor invoices. This enables the RFP to become a very useful implementation cost management/audit tool. Ideal for Earned Value Management (EVM).

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WORKFLOW TOPICS ensure the proposed MDM software can be fully integrated and utilized to enhance business procedures at all levels of the enterprise. View Workflow samples here.

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VENDOR RESPONSE VALIDATION saves time and effort, and reduces errors, when evaluating vendor MDM software proposals. View example here.
For a more detailed description of a vendor RFP response validation Click Here!

EASILY CUSTOMIZED to meet your unique MDM system needs, using basic Excel techniques.

PROVEN MS EXCEL TECHNOLOGY. Everybody already knows Excel. Save time & effort across the board!
No installation, no learning curve.

Evaluation and Comparision Tools for Master Data Management System Selection

Also included with this MDM system RFP are the following EVALUATION & COMPARISON Tools...

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"APPLES-to-APPLES" MDM COMPARISON of vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed MDM system features side-by-side faster and more accurately with the fully automated Color Comparison Chart ™ matrix included with this RFP at no extra charge. View a typical MDM comparison here.

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Master Data Management RESPONSE EVALUATION RATIOS illustrates in detail and in a side-by-side comparison the strengths and weaknesses of each vendor proposal from a practical perspective. Learn HOW each vendor is planning on meeting your needs, and how reliable that approach really is. View Evaluation Ratios.

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SIDE-BY-SIDE COMPARISON OF RESPONSE RATIOS illustrates in detail and in a side-by-side comparison the strengths and weaknesses of each vendor proposal from a practical perspective. Learn HOW each vendor is planning on meeting your needs, and how reliable that approach really is. View Evaluation Ratios.

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IN-DEPTH FINANCIAL ANALYSIS RATIOS provide valuable insight into how proposed software will impact your organization immediately and over the long term. View and compare side-by-side key financial ratios such as Payback Period, Present Value (PV), Net Present Value (NPV), Internal Rate of Return (IRR), and others. View Financial Analysis Ratios.

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AUTOMATED WEIGHTED GRADE POINT SCORING is a quantitative measure of how well a proposed MDM system matches up to your business priorities. This graph compares the overall total scores for each proposed MDM system. This Score is based on all MDM vendor responses except Pricing and Vendor Background. View 3-D Bar Chart Comparison.

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Feature Delivery Methods - This graph compares HOW each MDM vendor is planning to deliver the proposed MDM system. The bars show how much of each competing system is going to be delivered Fully Supported "out-of-the-box", how much will be delivered using the Report Writer, a Configuration option or 3rd Party product, and how much is dependant on Custom Programming & Scripting. The scores used in this MDM comparison are based on responses to MDM system questions only, i.e., no vendor, pricing, or support responses are utilized. View 3-D Bar Chart Comparison.

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Supportability Index - A proposed MDM system could look very good on paper, but once implementation begins the reality could be very different. The ease with which a MDM system can be implemented and maintained over it's expected life is controlled in large part by the amount of custom programming and scripting required to build & maintain the system. The Supportability Index is based on responses to MDM Software System Features only. This graph compares the potential support effort inherent in each proposed MDM system. View 3-D Bar Chart Comparison.

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Overall Comparison - This graph compares the total Weighted Score of each proposed MDM system along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed MDM system and whether or not the MDM system can indeed be implemented by the proposing MDM vendor successfully. View 3-D Bar Chart Comparison.

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Vendor Profile Scores This graph compares a score measuring the background, expertise, capabilities, and other data collected in the Vendor Global Issues section of the MDM RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing MDM vendor. View 3-D Bar Chart Comparison.


  The Supporting Documents below are INCLUDED with this MDM Software RFP:

COVER LETTER SAMPLES - Make the task easier with this MDM System RFP cover letter template collection. Choose from Letter samples designed for all events, such as "RFP Response Request", "Intent to Respond", "No Intent to Respond", "RFP Change Enclosed", "Proposal Rejection" "Finalist Selection", and " Best & Final Offer Request" to meet your unique MDM system needs.
FULL VERSION of the RISK ASSESSMENT MATRIX CHECKLIST focused on MDM system acquisition and implementation projects for working sample "Click Here"
BPR / BPE / WORKFLOW Processing Checklists - Excel-based template for mapping the current "AS-IS" state of an existing customer relationship management business process down to the data element level, a time-saving organizer when developing the new "TO-BE" state, or when trying to determine what is required to implement a new process, or when preparing for data conversion.
The OPTIMIZED RFP GUIDE. Designed to be viewed in a browser off-line, this document outlines the best procedures for creating custom MDM RFP questions. Included or Sold Separately
The MDM SOFTWARE CUTOVER CHECKLIST Helps Streamlines Implementation! Included or Sold Separately
MS Word DOCUMENTATION describing the organization and usage of the MDM RFP and Evaluation/Comparison matrices.

Large Pictures of Tools for MDM System Selection

View many large RFP and Evaluation screens starting here. See bottom of this page for Free RFP sample and Pricing information.

Master Data Management System Features

These comprehensive RFP criteria for MDM software ensure that NO important business requirements or software features "slip through the cracks".  All are in a quantitative format that guarantees vendor responses will be meaningful, consistent, and easy to compare.  All questions are professionally prepared by application specialists to address BOTH the STANDARD features and EXCEPTION CASE software functions required.

Monthly MDM system update reviews help insure that Advanced, State-of-the-Art Emerging system capabilities are adressed! Makes selecting MDM software much more reliable!



This RFP for MDM software is set up to identify BOTH the availability of a software function and HOW it will be delivered. The many ways software functions can be delivered, and the amount of RISK involved with each, makes this very important. Vendors must answer in one of the following ways:

      FS (Yes, Full Support out of the box)

      CO (Yes, using a Configuration Option)

      RT (Yes, using a Reporting Tool)

      3P (Yes, using Third Party product)

      PE (Yes, a Paid Enhancement)

      FE (Yes, a FREE Enhancement)

      NS (No - Not Support)

This allows the reliability and on-going support cost risk of competing MDM systems to be compared. Use an extensive set of CUSTOMIZABLE Weighted Grade Scoring calculations to evaluate the suitability of vendor proposals to your specific prioritized needs quickly and efficiently.


Master Data Management Software Feature Availability and Delivery Methods

Unlike other MDM system RFPs that try (and fail) to gather useful solutions data about complex MDM software features, RFP Masters are not constrained to the use of summary-level "Yes" or "No" answers. This RFP Master ™ uses a Feature Support Matrix ™ (FSM) that identify BOTH feature AVAILABILITY and DELIVERY Method. This RFP Master function is useful during both the MDM software selection AND the system implementation phases of large projects because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing. Choose MDM software more effectively!


Master Data Management Software Solutions

Unlike other MDM software RFPs, an RFP Master can illustrate potential support problems (and risk) inherent in vendor MDM software proposals. The Feature Support Matrix ™ (FSM) used in each RFP Master ™ categorizes the inherent risk posed for each criteria, and uses that information to calculate the SUPPORTABILITY INDEX ™ for each vendor RFP response. For sample, a feature delivered "out of the box" FULLY SUPPORTED is less risky than one delivered through custom programming, even if the programming is free. This RFP Master function is useful during both the MDM selection AND the implementation phases of a large MDM system because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.



      Effectively Manage Implementation

Enhancement Cost Tracker

This RFP template provides an "Enhancement Cost" column for cross-referencing vendor invoices with the estimated cost of each custom custom script and/or source code modification proposed by the vendor. This makes this MDM RFP an ideal tool for managing vendor invoices effectively. The uses of this are many: preventing payments to vendors from exceeding usable system progress, preventing vendor over-billing, and prevents proposed tasks from being omitted, and as an implementation audit tool.


Workflow Processing Capabilities

The ability of the proposed MDM software system to successfully integrate with existng business process workflows, or implement new workflows, is critical to a achieving the high productivity increases and ROI expected of the new MDM system. This MDM software RFP Master examines all pertinent Workflow features in detail.


Vendor Response Abilities

Vendors must answer each MDM RFP question by choosing from a pre-defined list of possible responses. See below for an sample of this drop-down list. This forces all vendors to respond to each MDM software question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures vendor MDM software proposals are easy to compare and evaluate!


Master Data Management Comparison

These MDM comparison matrices automatically change vendor response cell background color to GREEN, YELLOW, or RED, to reflect how favorable each response is to your needs! Compared to the tedious task of reviewing thousands of mono-color Yes/No answers, these colored responses allow problem areas to be spotted more easily, and risk assessment is made much more accurate. All required MDM comparison matrices are included and ready-to-use! Quickly and easily compare MDM system proposals side-by-side, feature by feature, in detailed comparisons you control! Keep your MDM software project on-schedule and under-budget.


Evaluation Ratios

Use an extensive set of ratio calculations to compare MDM vendor proposals quickly and efficiently. This help infore a more accurate MDM software choice!


Evaluation Ratios Side-by-Side Comparison

This scorecard uses an extensive set of ratio calculations to compare vendor proposals quickly and efficiently.  High RFP scores can be lifted by a large number of customization or 3rd party scores.  Due to this, it is important to see HOW each proposed system has been set up to perform key processes.  This could insure a very complete MDM system choice!


Cost Savings Analysis.

COST SAVINGS ANALYSIS - Calculates and illustrates:
  • Yearly Savings
  • Yearly Maintenenc
  • Payback Period
  • Return on Investment (ROI)
  • Internal Rate of Return (IRR)
  • Discount Rate
  • Net Present Value (NPV)
  • B/C Ratio
  • IRR


Weighted Grade Score Graph
(4 more reports follow)

Compares the Weighted Grade Point Score calculated for each proposed MDM system. This is calculated as follows: The MDM software vendor response to each RFP question is assigned an unweighted "raw" score. This raw score is then multiplied by the weight factor you entered previously (default = 1) for that MDM system RFP question to calculate the weighted score for each response. All of these individual scores are then totaled for use in this comparison. This score is essentially a measure of how well a MDM software system fits your business and software needs, prioritized by the weight (importance level) you assigned to each question in the RFP. In essence, this score measures the SUITABILITY of each proposed MDM software system to your overall requirements. NOTE this score measures just software functionality, and does not include any measure of vendor background, expertise, support, or programming ability.


Feature Delivery Method Comparison:

An analysis of how each MDM vendor is proposing to deliver the system feature/function contained in their MDM software system proposal. The graph below shows the percentage that is Fully Supported "out-of-the-box", the percentage to be done via Report Writer, a Configuration Parameter, or Third-Party add-in, versus the percentage to be done via Custom Coding (Scripting / Programming). This information is very useful in terms of identifying RISK, since a Fully Supported (and tested) MDM feature presents far less risk than that same MDM feature done as a "custom programming" task.This is very useful in any MDM system selection effort. Also, see the Supportability Index, which sums up these detail risk factors.


Master Data Management Supportability Index Graph:

The Supportability Index is a forecast of how much MDM software support and maintenance may be required to keep each proposed software system running at full potential over it's lifetime. This score is determined by how much custom coding is required to implement the proposed MDM software, and which business processes depend on the customized software.


Overall Comparison Graph:

This graph compares the Weighted Grade (Suitability) Score, Supportability Index, and the Vendor Capabilities Profile side-by-side for easy reference. It is important to see how much custom coding is in a proposed MDM system that also has a high Weighted Score, along with the Vendor Profile. The more custom code, the higher the risk posed by that MDM system. Therefore, the more custom coding, the more expertise and capabilities a vendor should have. This is very helpful in all MDM software selection processes.


Vendor Capability Rating

The backgrounds, expertise, capabilities, and certifications of each vendor is obtained in the Vendor Global Issues section of the MDM RFP. The MDM vendor responses to this section are totaled separately from the software functionality topics, and this data is used to calculate the "Vendor Profile Score". The higher the score, the more CAPABILITIES a vendor is probably going to be able to provide.

If you have questions about using the templates above, or how to select MDM software in general, please Contact Us! We have over 20 years direct "hands-on" MDM experience ranging from small operations to Wal-Mart, and our advice & support is always free!    

(You can learn more about us at our About Us page)

Master Data Management (MDM) System Selection Toolkit


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RFP Toolkit -


Buy just the Master Data Management Software RFP Template and Vendor Response Evaluation Templates described above. This includes the MDM Requirements Checklist with Fit-GAP Analysis, Request for Proposal (RFP) Template, and all Vendor Response (Proposal) Weighted Grade Scoring, Supportability, Comparison Matrix, and Financial Ratio calculation tools. Everything needed to plan your new system, identify your true requirements, prepare a meaningful RFP, and select the best MDM software based on your requirements. This bundle includes ALL the Tools summarized below:

  • No Limit on Vendors, Staff Users, and Projects - 30 Day Guarantee
  • 3,903+ Master Data Management System Selection Criteria
  • All User Needs & System Planning Templates
  • Request for Proposal (RFP) Template Toolkit for a MDM System
    • In-Depth, Detailed Request for Proposal (RFP) Template
    • Vendor Input Validation
    • Feature Availability & Delivery Evaluation
    • Vendor RFP Response Evaluation
    • Response Quality Analysis
    • Enhancement / Cost Cross-Reference
    • Weighted Grade Scoring
    • Supportability Index Scoring
    • Optimized RFP Guide
  • RFP Documentation
  • All Cover Letter, Guide, & Checklist Templates
INCLUDES the full Master Data Management Software Proposal Evaluation, Comparison, & Selection Template Toolkit
  • Side-by-Side Response Comparison with Heat Map
  • Vendor Response Quality Ratios
  • Response Evaluation Scorecard
  • 3-D Bar Chart Response Comparison Graphs
  • Financial Ration Analysis
  • Evaluation Matrix Documentation
FREE LIVE SUPPORT - Telephone/Email

Master Data Management System RFP Template and Response Evaluation Matrices -

$579.00 US         (Secure Checkout)    

If you have any questions about how to right an RFP or select MDM system software, please contact our Qualified Experts for FREE ADVICE!

Advice & Support from an MDM Software Selection Expert is Always FREE!

Looking for a qualified, local MDM system selection consultant? An Infotivity-certified consultant offers the expertise and tools needed to provide valuable advice & services at each step of the MDM system selection process! Let us recommend a certified consultant!


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