Extensive Toolkit for School ERP System RFP Template and Software Evaluation & Selection - 5,778 Criteria
Obtain EVERYTHING needed for accurate School ERP software selection! Quickly identify School ERP software requirements, distributing a software RFP, evaluate vendor school ERP system proposals, demonstration tool, and accurately select School ERP software.
School ERP System Selection Made Easier
This School Districts ERP Software RFP & Toolkit includes everything listed below, and provides thousands of selection criteria to make the entire process of choosing School ERP software easier, faster, and more accurate:
School ERP System Fit/GAP Analysis - Identify ALL crucial school ERP SYSTEM requirements and selection issues. This addresses software criteria plus workflow requirements, input forms, external systems, and regulator needs!
Today's School ERP expert consultants stress that you must first determine your school ERP requirements before trying to select school ERP software. But just what does the phrase "determine your School Districts ERP software requirements" really mean? Efficiently managing the School ERP environment involves many critical requirements and raises many questions.
This Requirements Checklist with Fit-GAP analysis will help you identify your company's unique School Districts ERP system requirements, and answer many questions crucial to successfulselect school ERP system(s).
Identify your organization's unique and hidden school ERP requirements. Answer questions such as "How can school ERP software best improve my inquiry to cash cycle?" or "How can an School ERP system reduce posting errors?", plus many others. All good questions when trying to select school ERP software.
Identify the RFP questions needed to choose the best School ERP software system for your organization.
Determine if your current school ERP system needs or problems are caused by workflow or software deficiencies.
Identify the solution to each workflow issue or school ERP software deficiency.
Determine the priority of mitigating each need or problem be.
The School ERP Requirements Checklist with Fit-GAP presents hundreds of operational school ERP criteria in a form useful for performing the above, all required to selecting the best school ERP software system.
This toolkit includes a comprehensive set of vendor RFP response (proposal) evaluation tools that enables you to quickly and accurately compare vendor School ERP software system proposals to your company's requirements and to each other. A detailed "side-by-side" response comparison matrix with heat map, scorecard, and 3-D bar Charts are displayed about:
Weighted Grade Score
Vendor Response Quality Analysis
Detailed Heat Map
Proposed System Feature Comparison
Vendor Capabilities Profile
Extensive Financial Ratios
This set of vendor response evaluation templates for School Districts ERP systems ensures impartial and accurate analysis of all competing vendor School ERP software proposals at the weighted grade score, supportability, and financial levels, all to assist you in selecting the best school ERP software system for your needs.
Selection Support Tools - Sometimes a project needs special help! When this comes up you will find the following to be very useful:
- Letter Template Collection
- Best & Final Offer Request tools
- Workflow Processing Checklists
- School ERP Software Cutover Checklist
- and full DOCUMENTATION! View Details
New RFP Response FILTERs that make reviewing and evaluating vendor responses to a complex School RFP faster, more flexible, and more accurate! See how to choose School ERP software more effectively. View Details
Very accurately identify School ERP software options by using these state-of-the-art tools at EACH step needed to select school ERP system software. Artificial Intelligence (AI) and other emerging requirements for School ERP are included!
Reliably choose the BEST School District ERP software for your company's needs!
Select School ERP System Effectively
This easy-to-use and customization RFP template and matching vendor RFP response evaluation/selection tools reliably chooses school ERP software based on thousands of school ERP system selection requirements, and will save you time and money during each step of the School ERP software selection process.
School ERP Software Selection RFP
Accurately choose the BEST School ERP software by querying vendors about all of your firm's specific school ERP software needs. Prevent do-overs that waste time and money. Start your project on the right track by using well-focused school ERP software choice questions to obtain better, more precise information from vendors, and then evaluate and select School system software based on your exact needs.
View School ERP System RFP Samples
Quickly create an RFP tailored to your specific School ERP requirements. Designed by experts to select School Districts ERP software, this detailed yet easily customized Request for Proposal template comes pre-loaded with thousands of software selection requirements guaranteedp to address all industry standard and many "exception case" school ERP system issues.
Choose School ERP software solutions more reliably based on a powerful RFP. These school ERP software evaluation & selection templates use quantitative school ERP system criteria and other techniques to enhance the reliability of each step in the software selection process to:
Prevent Fatal Omissions - 5,778 criteria ensure all industry standard School requirements are addressed.
Ensure Accurate School ERP Software Evaluation - "Apples-to-Apples" comparison of school ERP systems based on your requirements. Vendor RFP responses can be compared in both detail and graphical forms to ensure accurate school ERP system selection.
Avoid Mistakes - Obtain school ERP software proposals in a consistent, easily compared and evaluated format through the use of built-in, automated vendor input validation.
Save Valuable Time - Eliminate wasted time spent manually clarifying, scoring, and evaluating vendor proposals, and quickly choose the best School software, all through the use of AUTOMATED vendor response scoring that eliminates the need to manually score thousands of vendor replies.
Select the best school ERP software solution using meaningful, actionable information.
EVALUATE School ERP SOFTWARERELIABLY! - Accurately Compare and Evaluate Vendor RFP Responses! School ERP Software Response Evaluation Tools are included! A detailed set of ratios, comparisons, and scorecard functions analyze each vendor RFP response to ensure selection of the school ERP software proposal best suited to your needs.
(To view School ERP software RFP Template and Evaluation Matrix screen samples please scroll down past the detailed requirements list.)
Comprehensive School ERP System Requirements
Eliminate wasted time when working to select school ERP system selection! Minimize the risk of picking the wrong system. Reduce the time spent researching and developing requirements from scratch, since all tools are ready-to-use with a list of over 5,778 school ERP software requirements (categorized below).
UPDATED SCHOOL DISTRICT ERP RFP REQUIREMENTS INCLUDE:
This enables you to immediately conduct user needs surveys, query vendors about complex school ERP software systems, and conduct effective software demonstrations - everything needed to select school ERP software successfully!
If you don't see what you need, or have questions about what type of School Districts ERP software system is best for your operations, please Contact Us! We have over 20 years of direct "hands-on" school ERP software selection experience. Our advice and support is always free!
School ERP Software RFP Master contains a comprehensive Request for Proposal (RFP)PLUSpowerful vendor RFP response (proposal) evaluation tools, all in familiar Excel spreadsheet format. Each simplifies and streamlines the many complex tasks required to not only prepare and distribute an RFP electronically, but also to evaluate the vendor responses to that RFP!
This school ERP system RFP template also includes detailed criteria for Cloud computing, collaboration, and full User cutomization. It is organized to target all lines of business.
RFP Tools for Selecting School ERP System(s)
Included with this school ERP software RFP are the following functional tools...
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SAVE WEEKS, even MONTHS OF TIMEby using thousands of professionally writtenschool ERP system RFP statements & questions to communicate your software system requirements quickly and accurately. No need to re-invent the wheel.
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IDENTIFY Feature AVAILABILITY&DELIVERABILITY.Unlike other school ERP software RFPs, Infotivity RFP Masters automatically collect the information needed to identify BOTH the AVAILABILITY of software features, and their DELIVERABILITY, i.e., HOW those features will be delivered. Each school ERP software RFP Master includes a Feature Support Matrix ™ (FSM) to automatically capture this information, which can be used to create very accurate and reliableschool ERP systemimplementation schedules.View samples here.
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Determine RISKandSUPPORTABILITY.RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX ™ of each proposed software system. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing support needed to keep each proposed school ERP system up and running. Measure the true impact of each system on your business over the long term. View sample here.
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ENHANCEMENT COST TRACKING - This RFP template feature provides a facility for cross-referencing the cost of specific custom programming and/or scripting tasks with vendor invoices. This enables the RFP to become a very useful implementation cost management/audit tool. Ideal for Earned Value Management (EVM).
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WORKFLOW TOPICSensure the proposed school ERP software can be fully integrated and utilized to enhance business procedures at all levels of the enterprise. View Workflow samples here.
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VENDOR RESPONSE VALIDATIONsaves time and effort, and reduces errors, when evaluating vendor school ERP software proposals. View example here. For a more detailed description of a vendor RFP response validation Click Here!
EASILY CUSTOMIZEDto meet your unique school ERP system needs, using basic Excel techniques.
PROVEN MS EXCEL TECHNOLOGY.Everybody already knows Excel. Save time & effort across the board! No installation, no learning curve.
Evaluation and Comparision Tools for School ERP System Selection
Also included with this school ERP system RFP are the following EVALUATION & COMPARISON Tools...
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"APPLES-to-APPLES" School ERP COMPARISONof vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed school ERP system features side-by-side faster and more accurately with the fully automated Color Comparison Chart ™ matrix included with this RFP at no extra charge. View a typical school ERP comparison here.
CUSTOMIZABLE WEIGHTED SCORES calculated at the individual software feature level provide the utmost in flexibility for RFP response scoring sub-module capabilities and overall vendor RFP response evaluation. View Weighted Grade Score calculation details here.
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RESPONSE EVALUATION RATIOS illustrates in detail and in a side-by-side comparison the strengths and weaknesses of each vendor proposal from a practical perspective. Learn HOW each vendor is planning on meeting your needs, and how reliable that approach really is. View a typical evaluation ratios here.
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SIDE-BY-SIDE COMPARISON OF RESPONSE RATIOS illustrates in detail and in a side-by-side comparison the strengths and weaknesses of each vendor proposal from a practical perspective. Learn HOW each vendor is planning on meeting your needs, and how reliable that approach really is. View a typical evaluation ratios here.
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IN-DEPTH FINANCIAL ANALYSIS RATIOS provide valuable insight into how proposed software will impact your organization immediately and over the long term. View and compare side=by-side key financial ratios such as Payback Period, Present Value (PV), Net Present Value (NPV), Internal Rate of Return (IRR), and others. View financial analysis ratios here.
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AUTOMATED WEIGHTED GRADE POINT SCORINGis a quantitative measure of how well a proposed school ERP system matches up to your business priorities. This graph compares the overall total scores for each proposed school ERP system. This Score is based on all school ERP vendor responses except Pricing and Vendor Background. View sample 3-D Bar Chart comparison here.
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Feature Delivery MethodsThis graph compares HOW each school ERP vendor is planning to deliver the proposed school ERP system. The bars show how much of each competing system is going to be delivered Fully Supported "out-of-the-box", how much will be delivered using the Report Writer, a Configuration option or 3rd Party product, and how much is dependant on Custom Programming & Scripting. The scores used in this school ERP comparison are based on responses to school ERP system questions only, i.e., no vendor, pricing, or support responses are utilized. View sample 3-D Bar Chart comparison here.
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Supportability IndexA proposed school ERP system could look very good on paper, but once implementation begins the reality could be very different. The ease with which a School Districts ERP system can be implemented and maintained over it's expected life is controlled in large part by the amount of custom programming and scripting required to build & maintain the system. The Supportability Index is based on responses to school ERP Software System Features only. This graph compares the potential support effort inherent in each proposed school ERP system. View sample 3-D Bar Chart comparison here.
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Overall ComparisonThis graph compares the total Weighted Score of each proposed school ERP system along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed school ERP system and whether or not the school ERP system can indeed be implemented by the proposing school ERP vendor successfully. View sample 3-D Bar Chart comparison here.
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Vendor Profile ScoresThis graph compares a score measuring the background, expertise, capabilities, and other data collected in the Vendor Global Issues section of the school ERP RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing school ERP vendor. View sample 3-D Bar Chart comparison here.
The Supporting Documents below are INCLUDED with this school ERP Software RFP:
COVER LETTER SAMPLES - Make the task easier with this school ERP System RFP cover letter template collection. Choose from Letter samples designed for all events, such as "RFP Response Request", "Intent to Respond", "No Intent to Respond", "RFP Change Enclosed", "Proposal Rejection" "Finalist Selection", and " Best & Final Offer Request" to meet your unique school ERP system needs.
FULL VERSION of the RISK ASSESSMENT MATRIX CHECKLISTfocused on school ERP system acquisition and implementation projects for working sample "Click Here"
BPR / BPE / WORKFLOW Processing Checklists- Excel-based template for mapping the current "AS-IS" state of an existing customer relationship management business process down to the data element level, a time-saving organizer when developing the new "TO-BE" state, or when trying to determine what is required to implement a new process, or when preparing for data conversion.
The OPTIMIZED RFP GUIDE.Designed to be viewed in a browser off-line, this document outlines the best procedures for creating custom school ERP RFP questions. Included or Sold Separately
MS Word DOCUMENTATIONdescribing the organization and usage of the school ERP RFP and Evaluation/Comparison matrices.
Large Pictures of Tools for School ERP System Selection
View many large RFP and Evaluation screens starting here. See bottom of this page for Free RFP sample and Pricing information.
School ERP System Features
Pre-defined School ERP software RFP criteria ensure no important business requirements or software features "slip through the cracks". All are in a quantitative format that guarantees vendor responses will be meaningful, consistent, and easy to compare. All questions are professionally prepared by application specialists to address BOTH the STANDARD features and EXCEPTION CASE software functions required. Makes selecting school ERP software much more reliable!
School ERP Software Feature Availability and Delivery Methods
Unlike other school ERP system RFPs that try (and fail) to gather useful solutions data about complex school ERP software features, RFP Masters are not constrained to the use of summary-level "Yes" or "No" answers. This RFP Master ™ uses a Feature Support Matrix ™ (FSM) that identify BOTH feature AVAILABILITY and DELIVERY Method. This RFP Master function is useful during both the school ERP software selection AND the system implementation phases of large projects because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing. Choose school ERP software more effectively!
School ERP Software Solutions
Unlike other school ERP software RFPs, an RFP Master can illustrate potential support problems (and risk) inherent in vendor school ERP software proposals. The Feature Support Matrix ™ (FSM) used in each RFP Master ™ categorizes the inherent risk posed for each criteria, and uses that information to calculate the SUPPORTABILITY INDEX ™ for each vendor RFP response. For sample, a feature delivered "out of the box" FULLY SUPPORTED is less risky than one delivered through custom programming, even if the programming is free. This RFP Master function is useful during both the school ERP selection AND the implementation phases of a large school ERP system because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.
Effectively Manage Implementation
Enhancement Cost Tracker
This RFP template provides an "Enhancement Cost" column for cross-referencing vendor invoices with the estimated cost of each custom custom script and/or source code modification proposed by the vendor. This makes the school district ERP RFP an ideal tool for managing vendor invoices effectively. The uses of this are many: preventing payments to vendors from exceeding usable system progress, preventing vendor over-billing, and prevents proposed tasks from being omitted, and as an implementation audit tool.
Workflow Processing Capabilities
The ability of the proposed school ERP software system to successfully integrate with existng business process workflows, or implement new workflows, is critical to a achieving the high productivity increases and ROI expected of the new school ERP system. This school ERP software RFP Master examines all pertinent Workflow features in detail.
Vendor Response Abilities
Vendors must answer each school ERP RFP question by choosing from a pre-defined list of possible responses. See below for an sample of this drop-down list. This forces all vendors to respond to each school ERP software question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures vendor school ERP software proposals are easy to compare and evaluate!
School ERP Comparison
These school ERP comparison matrices automatically change vendor response cell background color to GREEN, YELLOW, or RED, to reflect how favorable each response is to your needs! Compared to the tedious task of reviewing thousands of mono-color Yes/No answers, these colored responses allow problem areas to be spotted more easily, and risk assessment is made much more accurate. All required School Districts ERP comparison matrices are included and ready-to-use! Quickly and easily compare school ERP system proposals side-by-side, feature by feature, in detailed comparisons you control! Keep your school ERP software project on-schedule and under-budget.
Use an extensive set of ratio calculations to compare school ERP vendor proposals quickly and efficiently. This help infore a more accurate school ERP software choice!
Use an extensive set of CUSTOMIZABLE Weighted Grade Scoring calculations to evaluate the suitability of vendor proposals to your specific prioritized needs quickly and efficiently.
Evaluation Ratios Side-by-Side Comparison
This scorecard uses an extensive set of ratio calculations to compare vendor proposals quickly and efficiently. This insuresa a very complete school ERP system choice!
Cost Savings Analysis.
COST SAVINGS ANALYSIS - Calculates and illustrates Yearly Savings, Payback Period, Return on Investment (ROI), Internal Rate of Return (IRR), and other software project decision making ratios.
Weighted Grade Score Graph
Compares the Weighted Grade Point Score calculated for each proposed school ERP system. This is calculated as follows: The school ERP software vendor response to each RFP question is assigned an unweighted "raw" score. This raw score is then multiplied by the weight factor you entered previously (default = 1) for that school ERP system RFP question to calculate the weighted score for each response. All of these individual scores are then totaled for use in this comparison. This score is essentially a measure of how well a school ERP software system fits your business and software needs, prioritized by the weight (importance level) you assigned to each question in the RFP. In essence, this score measures the SUITABILITY of each proposed school ERP software system to your overall requirements. . NOTE this score measures just software functionality, and does not include any measure of vendor background, expertise, support, or programming ability.
Feature Delivery Method Comparison:
An analysis of how each school ERP vendor is proposing to deliver the system feature/function contained in their school ERP software system proposal. The graph below shows the percentage that is Fully Supported "out-of-the-box", the percentage to be done via Report Writer, a Configuration Parameter, or Third-Party add-in, versus the percentage to be done via Custom Coding (Scripting / Programming). This information is very useful in terms of identifying RISK, since a Fully Supported (and tested) school ERP feature presents far less risk than that same school ERP feature done as a "custom programming" task.This is very useful in any school ERP software selection effort. Also, see the Supportability Index, which sums up these detail risk factors.
School ERP Supportability Index Graph:
The Supportability Index is a forecast of how much school ERP software support and maintenance may be required to keep each proposed software system running at full potential over it's lifetime. This score is determined by how much custom coding is required to implement the proposed school ERP software, and which business processes depend on the customized software.
Overall Comparison Graph:
This graph compares the Weighted Grade (Suitability) Score, Supportability Index, and the Vendor Capabilities Profile side-by-side for easy reference. It is important to see how much custom coding is in a proposed school ERP system that also has a high Weighted Score, along with the Vendor Profile. The more custom code, the higher the risk posed by that school ERP system. Therefore, the more custom coding, the more expertise and capabilities a vendor should have. This is very helpful in all school ERP software selection processes.
Vendor Capability Rating
The backgrounds, expertise, capabilities, and certifications of each vendor is obtained in the Vendor Global Issues section of the school ERP RFP. The school ERP vendor responses to this section are totaled separately from the software functionality topics, and this data is used to calculate the "Vendor Profile Score". The higher the score, the more CAPABILITIES a vendor is probably going to be able to provide.
If you have questions about using the templates above, or how to select school ERP software in general, please Contact Us! We have over 20 years direct "hands-on" school ERP experience and our advice & support is always free!
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RFP Toolkit -
SCHOOL ERP SYSTEM RFP TEMPLATE and RESPONSE EVALUATION TEMPLATES -
Buy just the School ERP Software RFP Template and Vendor Response Evaluation Templates described above. This includes the school ERP Requirements Checklist with Fit-GAP Analysis, Request for Proposal (RFP) Template, and all Vendor Response (Proposal) Weighted Grade Scoring, Supportability, Comparison Matrix, and Financial Ratio calculation tools. Everything needed to plan your new system, identify your true requirements, prepare a meaningful RFP, and select the best school ERP software based on your requirements. This bundle includes ALL the Tools summarized below:
No Limit on Vendors, Staff Users, and Projects - Unconditional 30 Day Money-Back Guarantee
5,778+ School ERP System Selection Criteria
INCLUDED FREE - The Requirements Checklist with Fit-GAP Analysis - with access to well over 3,000 system level criteria
All User Needs & System Planning Templates
the Requirements Checklist with Fit/GAP Analysis Template
Request for Proposal (RFP) Template Toolkit for a school ERP System
In-Depth, Detailed Request for Proposal (RFP) Template
Vendor Input Validation
Feature Availability & Delivery Evaluation
Vendor RFP Response Evaluation
Response Quality Analysis
Enhancement / Cost Cross-Reference
Weighted Grade Scoring
Supportability Index Scoring
Optimized RFP Guide
All Cover Letter, Guide, & Checklist Templates
INCLUDES the full School ERP Software Proposal Evaluation, Comparison, & Selection Template Toolkit
Side-by-Side Response Comparison with Heat Map
Vendor Response Quality Ratios
Response Evaluation Scorecard
3-D Bar Chart Response Comparison Graphs
Financial Ration Analysis
Evaluation Matrix Documentation
FREE LIVE SUPPORT - Telephone/Email
School District ERP System RFP Template and Response Evaluation Matrices -
$879.00 US(Secure Checkout)
If you have any questions about how to right an RFP or select School ERP system software,please contact our Qualified Experts for FREE ADVICE!
Advice & Support from an School District ERP Software Selection Expert is Always FREE!
Looking for a qualified, local school ERP system selection consultant? An Infotivity-certified consultant offers the expertise and tools needed to provide valuable advice & services at each step of the school ERP software selection process! Let us recommend a certified consultant!
ALL the school ERP software RFP and selection tools described above, everything needed to accurately select an school ERP software, i.e., identify user needs, quickly determine school ERP system functions requirements, prepare and distribute an RFP for vendor software selection bid, compare & evaluate vendor RFP responses (proposals), and select the best school ERP system for your organization's needs, are included with each RFP Template!
All School ERP software selection RFP guide content, advice about how to select school ERP software, system RFP and selection, reviews, and HTML content is: