This state-of-the-art and unbiased Contract Management System RFP Template Master with matching Response Evaluation Tools provides what's needed for efficient and accurate CLM software selection! This Toolkit includes detailed CLM software requirements with monthly updates, powerful system RFP, vendor CLM system proposal evaluation, and accurately select Contract Management system.
Contract Management System Selection Made Easier
This CLM Software RFP & Toolkit includes everything listed below. Enjoy immediate use of thousands of Contract Management system selection criteria to make the entire process of select CLM software easier, faster, and more accurate:
This toolkit includes a comprehensive set of vendor RFP response (proposal) evaluation tools that enables you to quickly and accurately compare vendor Contract Management software system proposals to your company's requirements and to each other. A detailed "side-by-side" response comparison matrix with heat map, scorecard, and 3-D bar Charts are displayed about:
Weighted Grade Score
Vendor Response Quality Analysis
Detailed Heat Map
Proposed System Feature Comparison
Vendor Capabilities Profile
Extensive Financial Ratios
This set of vendor response evaluation templates for Contract Management systems ensures impartial and accurate analysis of all competing vendor Contract Lifecycle Management software proposals at the weighted grade score, supportability, and financial levels, all to assist you in selecting the best CLM software system for your needs.
Selection Support Tools - Sometimes a project needs special help! When this comes up you will find the following to be very useful:
- Letter Template Collection
- Best & Final Offer Request tools
- Workflow Processing Checklists
- CLM Software Cut Over Checklist
- and full DOCUMENTATION!
- Everything to select CLM software!
- View Details
Very accurately perform Contract Management software options by using these state-of-the-art & powerful tools at EACH step needed to effectively select CLM system software. Artificial Intelligence (AI) and other emerging requirements for Contract Management are included!
Reliably choose the BEST Contract Management software for your company's needs!
Select CLM System Effectively
This easy-to-use and customization RFP template and matching vendor RFP response evaluation/selection tools reliably chooses CLM software based on thousands of CLM system selection requirements, and will save you time and money during each step of the Contract Lifecycle Management software selection process.
Contract Management Software Selection RFP
Accurately choose the BEST Contract Management software by querying vendors about all of your firm's specific CLM software needs. Prevent do-overs that waste time and money. Start your project on the right track by using well-focused CLM software choice questions to obtain better, more precise information from vendors, and then evaluate and select Contract Management system software based on your exact needs.
View CLM System RFP Samples
Quickly create an RFP tailored to your specific CLM requirements. Designed by experts to select CLM software, this detailed yet easily customized Request for Proposal template comes pre-loaded with thousands of software selection requirements guaranteedp to address all industry standard and many "exception case" CLM system issues. (View CLM System RFP Features).
Select CLM Software Reliably
Choose Contract Management software solutions more reliably based on a powerful RFP. These CLM software evaluation & selection templates use quantitative CLM system criteria and other techniques to enhance the reliability of each step in the software selection process to:
Prevent Fatal Omissions - 1,816 criteria ensure all industry standard Contract Lifecycle Management requirements are addressed.
Ensure Accurate Contract Management Software Evaluation - "Apples-to-Apples" comparison of CLM systems based on your requirements. Vendor RFP responses can be compared in both detail and graphical forms to ensure accurate CLM system selection.
Avoid Mistakes - Obtain CLM software proposals in a consistent, easily compared and evaluated format through the use of built-in, automated vendor input validation.
Save Valuable Time - Eliminate wasted time spent manually clarifying, scoring, and evaluating vendor proposals, and quickly choose the best Contract Management software, all through the use of AUTOMATED vendor response scoring that eliminates the need to manually score thousands of vendor replies.
Select the best CLM software solution using meaningful, actionable information.
EVALUATE CLM SOFTWARERELIABLY! - Accurately Compare and Evaluate Vendor RFP Responses! Contract Management Software Response Evaluation Tools are included! A detailed set of ratios, comparisons, and scorecard functions analyze each vendor RFP response to ensure selection of the CLM software proposal best suited to your needs.
(To view CLM software RFP Template and Evaluation Matrix screen samples please scroll down past the requirements list.)
Comprehensive Contract Management System Requirements
Eliminate wasted time during the CLM system selection process! Minimize the risk of picking the wrong system. Reduce the time spent researching and developing requirements from scratch, since all tools are ready-to-use with a list of over 1,816 CLM software requirements (categorized below).
RECENT CLM RFP REQUIREMENT UPDATES INCLUDE:
Machine Learning (ML)
ML Data & Platform
ML Modelling & Integration
Scalability / Availability
Reporting & Analysis
Workflows & Approvals
Customer Master File
Contract Document Mgmt
Custom Data Fields
Scalability / Availability
This enables you to immediately conduct user needs surveys, query vendors about complex CLM software systems, and conduct effective software demonstrations - everything needed to select CLM software successfully!
Each category shown below contains many individual Contract Management RFP questions.
If you don't see what you need, or have questions about what type of Contract Lifecycle Management (CLM) software system is best for your operations, please Contact Us! We have over 20 years of direct "hands-on" CLM software selection experience in operations ranging from small manufacturing to Wal-Mart. Our advice and support is always free!
Contract Management Software RFP Master contains a comprehensive Request for Proposal (RFP)PLUSpowerful vendor RFP response (proposal) evaluation tools, all in familiar Excel spreadsheet format. Each simplifies and streamlines the many complex tasks required to not only prepare and distribute an RFP electronically, but also to evaluate the vendor responses to that RFP. Select CLM software reliably!
This CLM system RFP template also includes detailed criteria for Cloud computing, collaboration, and full User customization. It is organized to target all lines of business.
RFP Tools for Contract Management System Selection
Included with this CLM Software RFP are the following functional tools...Click to Enlarge
SAVE WEEKS, even MONTHS OF TIMEby using thousands of professionally writtenCLM system RFP statements & questions to communicate your software system requirements quickly and accurately. No need to re-invent the wheel.
All RFP questions are in quantitative format for accurately choosing the best Contract Management software system.
Monthly RFP Update Review helps insure the Advanced and Emerging CLM software features and capabilities are included. Don't let your new CLM system be obsolete on it's date of installation!
Click here to very the COMPLETE CLM system response types needed to verify availability and risk!CUSTOMIZABLE WEIGHTED SCOREScalculated at the individual software feature level provide the utmost in flexibility for RFP response scoring sub-module capabilities and overall vendor RFP response evaluation. View Weighted Grade Score calculation details.
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IDENTIFY FEATURE AVAILABILITY&DELIVERABILITY.Unlike other CLM software RFPs, Infotivity RFP Masters automatically collect the information needed to identify BOTH the AVAILABILITY of software features, and their DELIVERABILITY, i.e., HOW those features will be delivered. Each CLM software RFP Master includes a Feature Support Matrix ™ (FSM) to automatically capture this information, which can be used to create very accurate and reliable CLM system implementation schedules. View samples.
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Determine RISKandSUPPORTABILITY.RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX ™ of each proposed software system. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing support needed to keep each proposed CLM system up and running. Measure the true impact of each system on your business over the long term. View sample.
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ENHANCEMENT COST TRACKING - This CLM RFP template feature provides a facility for cross-referencing the cost of specific custom programming and/or scripting tasks with vendor invoices. This enables the RFP to become a very useful implementation cost management/audit tool. Ideal for Earned Value Management (EVM).
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WORKFLOW TOPICSensure the proposed CLM software can be fully integrated and utilized to enhance business procedures at all levels of the enterprise. View Workflow samples.
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VENDOR RESPONSE VALIDATIONsaves time and effort, and reduces errors, when evaluating vendor CLM software proposals. View example here. For a more detailed description of a vendor RFP response validation Click Here!
EASILY CUSTOMIZED to meet your unique CLM system needs, using basic Excel techniques.
PROVEN MS EXCEL TECHNOLOGY. Everybody already knows Excel. Save time & effort across the board! No installation, no learning curve.
Evaluation and Comparision Tools for Contract Management System Selection
Also included with this CLM system RFP are the following EVALUATION & COMPARISON Tools...
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"APPLES-to-APPLES" CLM COMPARISON
of vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed CLM system features side-by-side faster and more accurately with the fully automated Color Comparison Chart ™ matrix included with this RFP at no extra charge. View a typical CLM comparison here.
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"Contract Management RESPONSE EVALUATION RATIOS illustrates in detail and in a side-by-side comparison the strengths and weaknesses of each vendor proposal from a practical perspective. Learn HOW each vendor is planning on meeting your needs, and how reliable that approach really is. View a typical evaluation ratios here.
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SIDE-BY-SIDE COMPARISON OF RESPONSE RATIOS illustrates in detail and in a side-by-side comparison the strengths and weaknesses of each vendor proposal from a practical perspective. Learn HOW each vendor is planning on meeting your needs, and how reliable that approach really is. View a typical evaluation ratios here.
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"IN-DEPTH FINANCIAL ANALYSIS RATIOS provide valuable insight into how proposed software will impact your organization immediately and over the long term. View and compare side=by-side key financial ratios such as Payback Period, Present Value (PV), Net Present Value (NPV), Internal Rate of Return (IRR), and others. View financial analysis ratios here.
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AUTOMATED WEIGHTED GRADE POINT SCORING is a quantitative measure of how well a proposed CLM system matches up to your business priorities. This graph compares the overall total scores for each proposed CLM system. This Score is based on all CLM vendor responses except Pricing and Vendor Background. View sample 3-D Bar Chart comparison here.
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Feature Delivery Methods - This graph compares HOW each CLM vendor is planning to deliver the proposed CLM system. The bars show how much of each competing system is going to be delivered Fully Supported "out-of-the-box", how much will be delivered using the Report Writer, a Configuration option or 3rd Party product, and how much is dependant on Custom Programming & Scripting. The scores used in this CLM comparison are based on responses to CLM system questions only, i.e., no vendor, pricing, or support responses are utilized. View sample 3-D Bar Chart comparison here.
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Supportability Index - A proposed CLM system could look very good on paper, but once implementation begins the reality could be very different. The ease with which a CLM system can be implemented and maintained over it's expected life is controlled in large part by the amount of custom programming and scripting required to build & maintain the system. The Supportability Index is based on responses to CLM Software System Features only. This graph compares the potential support effort inherent in each proposed CLM system. View sample 3-D Bar Chart comparison here.
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Overall Comparison - This graph compares the total Weighted Score of each proposed CLM system along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed CLM system and whether or not the CLM system can indeed be implemented by the proposing CLM vendor successfully. View sample 3-D Bar Chart comparison here.
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Vendor Profile Scores
This graph compares a score measuring the background, expertise, capabilities, and other data collected in the Vendor Global Issues section of the CLM RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing CLM vendor. View sample 3-D Bar Chart comparison here.
The Supporting Documents below are INCLUDED with this CLM Software RFP:
COVER LETTER SAMPLES - Make the task easier with this CLM System RFP cover letter template collection. Choose from Letter samples designed for all events, such as "RFP Response Request", "Intent to Respond", "No Intent to Respond", "RFP Change Enclosed", "Proposal Rejection" "Finalist Selection", and " Best & Final Offer Request" to meet your unique CLM system needs.
FULL VERSION of the RISK ASSESSMENT MATRIX CHECKLISTfocused on CLM system acquisition and implementation projects for working sample "Click Here"
BPR / BPE / WORKFLOW Processing Checklists- Excel-based template for mapping the current "AS-IS" state of an existing customer relationship management business process down to the data element level, a time-saving organizer when developing the new "TO-BE" state, or when trying to determine what is required to implement a new process, or when preparing for data conversion.
The OPTIMIZED RFP GUIDE.Designed to be viewed in a browser off-line, this document outlines the best procedures for creating custom CLM RFP questions. Included or Sold Separately
MS Word DOCUMENTATIONdescribing the organization and usage of the CLM RFP and Evaluation/Comparison matrices.
Large Pictures of Tools for CLM System Selection
View many large RFP and Evaluation screens starting here. See bottom of this page for Free RFP sample and Pricing information.
Contract Lifecycle Management System Features
These comprehensive RFP criteria for CLM software ensure that NO important business requirements orsoftware features"slip through the cracks". All are in a quantitative format that guarantees vendor responses will be meaningful, consistent, and easy to compare. All questions are professionally prepared by application specialists to address BOTH the STANDARD features and EXCEPTION CASE software functions required.
Monthly CLM system update reviews help insure that Advanced, State-of-the-Art Emerging system capabilities are addressed! Makes selecting CLM software much more reliable!
This RFP for CLM software is set up to identify BOTH the availability of a software function and HOW it will be delivered. The many ways software functions can be delivered, and the amount of RISK involved with each, makes this very important. Vendors must answer in one of the following ways:
FS (Yes, Full Support out of the box)
CO (Yes, using a Configuration Option)
RT (Yes, using a Reporting Tool)
3P (Yes, using Third Party product)
PE (Yes, a Paid Enhancement)
FE (Yes, a FREE Enhancement)
NS (No - Not Support)
This allows the reliability and on-going support cost risk of competing CLM systems to be compared. Use an extensive set of CUSTOMIZABLE Weighted Grade Scoring calculations to evaluate the suitability of vendor proposals to your specific prioritized needs quickly and efficiently.
Contract Management Software Feature Availability and Delivery Methods
Unlike other CLM system RFPs that try (and fail) to gather useful solutions data about complex CLM software features, RFP Masters are not constrained to the use of summary-level "Yes" or "No" answers. This RFP Master ™ uses a Feature Support Matrix ™ (FSM) that identify BOTH feature AVAILABILITY and DELIVERY Method. This RFP Master function is useful during both the CLM software selection AND the system implementation phases of large projects because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing. Choose CLM software more effectively!
Contract Management Software Solutions
Unlike other CLM software RFPs, an RFP Master can illustrate potential support problems (and risk) inherent in vendor CLM software proposals. The Feature Support Matrix ™ (FSM) used in each RFP Master ™ categorizes the inherent risk posed for each criteria, and uses that information to calculate the SUPPORTABILITY INDEX ™ for each vendor RFP response. For sample, a feature delivered "out of the box" FULLY SUPPORTED is less risky than one delivered through custom programming, even if the programming is free. This RFP Master function is useful during both the CLM selection AND the implementation phases of a large CLM system because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.
Effectively Manage Implementation
Enhancement Cost Tracker
This RFP template provides an "Enhancement Cost" column for cross-referencing vendor invoices with the estimated cost of each custom custom script and/or source code modification proposed by the vendor. This makes this RFP an ideal tool for managing vendor invoices effectively. The uses of this are many: preventing payments to vendors from exceeding usable system progress, preventing vendor over-billing, and prevents proposed tasks from being omitted, and as an implementation audit tool.
Workflow Processing Capabilities
The ability of the proposed CLM software system to successfully integrate with existing business process workflows, or implement new workflows, is critical to a achieving the high productivity increases and ROI expected of the new CLM system. This CLM software RFP Master examines all pertinent Workflow features in detail.
Vendor Response Abilities
Vendors must answer each CLM RFP question by choosing from a pre-defined list of possible responses. See below for an sample of this drop-down list. This forces all vendors to respond to each CLM software question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures vendor CLM software proposals are easy to compare and evaluate!
Contract Management Comparison
These CLM comparison matrices automatically change vendor response cell background color to GREEN, YELLOW, or RED, to reflect how favorable each response is to your needs! Compared to the tedious task of reviewing thousands of mono-color Yes/No answers, these colored responses allow problem areas to be spotted more easily, and risk assessment is made much more accurate. All required CLM comparison matrices are included and ready-to-use! Quickly and easily compare CLM system proposals side-by-side, feature by feature, in detailed comparisons you control! Keep your CLM software project on-schedule and under-budget.
Use an extensive set of ratio calculations to compare CLM vendor proposals quickly and efficiently. This help infore a more accurate CLM software choice!
Evaluation Ratios Side-by-Side Comparison
This scorecard uses an extensive set of ratio calculations to compare vendor proposals quickly and efficiently. High RFP scores can be lifted by a large number of customization or 3rd party scores. Due to this, it is important to see HOW each proposed system has been set up to perform key processes. This could insure a very complete CLM system choice!
Cost Savings Analysis.
COST SAVINGS ANALYSIS - Calculates and illustrates:
Return on Investment (ROI)
Internal Rate of Return (IRR)
Net Present Value (NPV)
Weighted Grade Score Graph (4 more reports follow)
Compares the Weighted Grade Point Score calculated for each proposed CLM system. This is calculated as follows: The CLM software vendor response to each RFP question is assigned an unweighted "raw" score. This raw score is then multiplied by the weight factor you entered previously (default = 1) for that CLM system RFP question to calculate the weighted score for each response. All of these individual scores are then totaled for use in this comparison. This score is essentially a measure of how well a CLM software system fits your business and software needs, prioritized by the weight (importance level) you assigned to each question in the RFP. In essence, this score measures the SUITABILITY of each proposed CLM software system to your overall requirements. NOTE this score measures just software functionality, and does not include any measure of vendor background, expertise, support, or programming ability.
Feature Delivery Method Comparison:
An analysis of how each CLM vendor is proposing to deliver the system feature/function contained in their CLM software system proposal. The graph below shows the percentage that is Fully Supported "out-of-the-box", the percentage to be done via Report Writer, a Configuration Parameter, or Third-Party add-in, versus the percentage to be done via Custom Coding (Scripting / Programming). This information is very useful in terms of identifying RISK, since a Fully Supported (and tested) CLM feature presents far less risk than that same CLM feature done as a "custom programming" task.This is very useful in any CLM system selection effort. Also, see the Supportability Index, which sums up these detail risk factors.
Contract Management Supportability Index Graph:
The Supportability Index is a forecast of how much CLM software support and maintenance may be required to keep each proposed software system running at full potential over it's lifetime. This score is determined by how much custom coding is required to implement the proposed CLM software, and which business processes depend on the customized software.
Overall Comparison Graph:
This graph compares the Weighted Grade (Suitability) Score, Supportability Index, and the Vendor Capabilities Profile side-by-side for easy reference. It is important to see how much custom coding is in a proposed CLM system that also has a high Weighted Score, along with the Vendor Profile. The more custom code, the higher the risk posed by that CLM system. Therefore, the more custom coding, the more expertise and capabilities a vendor should have. This is very helpful in all CLM software selection processes.
Vendor Capability Rating
The backgrounds, expertise, capabilities, and certifications of each vendor is obtained in the Vendor Global Issues section of the CLM RFP. The CLM vendor responses to this section are totaled separately from the software functionality topics, and this data is used to calculate the "Vendor Profile Score". The higher the score, the more CAPABILITIES a vendor is probably going to be able to provide.
If you have questions about using the templates above, or how to select CLM software in general, please Contact Us! We have over 20 years direct "hands-on" CLM experience ranging from small operations to Wal-Mart, and our advice & support is always free!
Contract Lifecycle Management System Selection Toolkit
30 Day Guarantee on All Products Unlimited Staff Users - Unlimited Vendors - Unlimited Projects
DOWNLOAD RFP Toolkit Here -
CLM SYSTEM RFP TEMPLATE and RESPONSE EVALUATION TEMPLATES -
Buy just the Contract Management Software RFP Template and Vendor Response Evaluation Templates described above. This includes the CLM Requirements Checklist with Fit-GAP Analysis, Request for Proposal (RFP) Template, and all Vendor Response (Proposal) Weighted Grade Scoring, Supportability, Comparison Matrix, and Financial Ratio calculation tools. Everything needed to plan your new system, identify your true requirements, prepare a meaningful RFP, and select the best CLM software based on your requirements. This bundle includes ALL the Tools summarized below:
No Limit on Vendors, Staff Users, and Projects - 30 Day Guarantee
1,816 Contract Lifecycle Management System Selection Criteria
All User Needs & System Planning Templates
Request for Proposal (RFP) Template Toolkit for a CLM System
In-Depth, Detailed Request for Proposal (RFP) Template
Vendor Input Validation
Feature Availability & Delivery Evaluation
Vendor RFP Response Evaluation
Response Quality Analysis
Enhancement / Cost Cross-Reference
Weighted Grade Scoring
Supportability Index Scoring
Optimized RFP Guide
All Cover Letter, Guide, & Checklist Templates
INCLUDES the full Contract Management Software Proposal Evaluation, Comparison, & Selection Template Toolkit
Side-by-Side Response Comparison with Heat Map
Vendor Response Quality Ratios
Response Evaluation Scorecard
3-D Bar Chart Response Comparison Graphs
Financial Ration Analysis
Evaluation Matrix Documentation
FREE LIVE SUPPORT - Telephone/Email
Contract Management System RFP Template and Response Evaluation Matrices -
$529.00 US(Secure Checkout)
If you have any questions about how to right an RFP or select CLM system software,please contact our Qualified Experts for FREE ADVICE!
Advice & Support from an CLM Software Selection Expert is Always FREE!
Looking for a qualified, local CLM system selection consultant? An Infotivity-certified consultant offers the expertise and tools needed to provide valuable advice & services at each step of the CLM system selection process! Let us recommend a certified consultant!
ALL the CLM software RFP and selection tools described above, everything needed to accurately select an CLM software, i.e., identify user needs, quickly determine CLM system functions requirements, real-time processes, prepare and distribute an RFP for vendor software selection bid, compare & evaluate vendor RFP responses (proposals), and select the best CLM system option for your organization's needs, are included with this RFP Template Master!
All CLM software selection RFP guide content, advice about how to select CLM software, system RFP and selection, reviews, CLM RFP Template Master, and HTML content wording is: