Comprehensive Toolkit includes CMMS System RFP Template and Software Selection Tools - 3,507+ Criteria
This unbiased and state-of-the-art Computerized Maintenance Management System RFP Template Master with matching Response Evaluation Tools provides what's needed for efficient and accurat CMMS software selection! This Toolkit includes detailed CMMS software requirements with monthly updates, powerful system RFP, vendor CMMS system proposal evaluation, and accurately select computerized maintenance management system.
Computerized Maintenance Management System Selection Made Easier
This toolkit includes a comprehensive set of vendor RFP response (proposal) evaluation tools that enables you to quickly and accurately compare vendor computerized maintenance management software system proposals to your company's requirements and to each other. A detailed "side-by-side" response comparison matrix with heat map, scorecard, and 3-D bar Charts are displayed about:
Weighted Grade Score
Vendor Response Quality Analysis
Detailed Heat Map
Proposed System Feature Comparison
Vendor Capabilities Profile
Extensive Financial Ratios
This set of vendor response evaluation templates for computerized maintenance management systems ensures impartial and accurate analysis of all competing vendor computerized maintenance management software proposals at the weighted grade score, supportability, and financial levels, all to assist you in selecting the best CMMS software system for your needs.
Selection Support Tools - Sometimes a project needs special help! When this comes up you will find the following to be very useful:
- Letter Template Collection
- Best & Final Offer Request tools
- Workflow Processing Checklists
- CMMS Software Cutover Checklist
- and full DOCUMENTATION!
- Everything to select CMMS software!
- View Details
Very accurately perform computerized maintenance management software options by using these state-of-the-art & powerful tools at EACH step needed to effectively select CMMS system software. Artificial Intelligence (AI) and other emerging requirements for computerized maintenance management are included!
Reliably choose the BEST computerized maintenance management software for your company's needs!
Select CMMS System Effectively
This easy-to-use and customization RFP template and matching vendor RFP response evaluation/selection tools reliably chooses CMMS software based on thousands of CMMS system selection requirements, and will save you time and money during each step of the computerized maintenance management software selection process.
Accurately choose the BEST Computerized Maintenance Management software by querying vendors about all of your firm's specific CMMS software needs. Prevent do-overs that waste time and money. Start your project on the right track by using well-focused CMMS software choice questions to obtain better, more precise information from vendors, and then evaluate and select computerized maintenance management system software based on your exact needs.
View CMMS System RFP Samples
Quickly create an RFP tailored to your specific CMMS requirements. Designed by experts to select CMMS software, this detailed yet easily customized Request for Proposal template comes pre-loaded with thousands of software selection requirements guaranteedp to address all industry standard and many "exception case" CMMS system issues. (View CMMS System RFP Features).
Select CMMS Software Reliably
Choose computerized maintenance management software solutions more reliably based on a powerful RFP. These CMMS software evaluation & selection templates use quantitative CMMS system criteria and other techniques to enhance the reliability of each step in the software selection process to:
Prevent Fatal Omissions - 3,507+ criteria ensure all industry standard computerized maintenance management requirements are addressed.
Ensure Accurate Computerized Maintenance Management Software Evaluation - "Apples-to-Apples" comparison of CMMS systems based on your requirements. Vendor RFP responses can be compared in both detail and graphical forms to ensure accurate CMMS system selection.
Avoid Mistakes - Obtain CMMS software proposals in a consistent, easily compared and evaluated format through the use of built-in, automated vendor input validation.
Save Valuable Time - Eliminate wasted time spent manually clarifying, scoring, and evaluating vendor proposals, and quickly choose the best computerized maintenance management software, all through the use of AUTOMATED vendor response scoring that eliminates the need to manually score thousands of vendor replies.
Select the best CMMS software solution using meaningful, actionable information.
EVALUATE CMMS SOFTWARERELIABLY! - Accurately Compare and Evaluate Vendor RFP Responses! Computerized Maintenance Management Software Response Evaluation Tools are included! A detailed set of ratios, comparisons, and scorecard functions analyze each vendor RFP response to ensure selection of the CMMS software proposal best suited to your needs.
(To view CMMS software RFP Template and Evaluation Matrix screen samples please scroll down past the detailed requirements list.)
Comprehensive Computerized Maintenance Management System Requirements
Eliminate wasted time during the CMMS system selection process! Minimize the risk of picking the wrong system. Reduce the time spent researching and developing requirements from scratch, since all tools are ready-to-use with a list of over 3,507+ CMMS software requirements (categorized below).
RECENT CMMS RFP REQUIREMENT UPDATES INCLUDE:
Artificial Intelligence (AI)
Semantic and text analytics
What-If Analysis Dashboards
Machine Learning Dashboards
Intelligent Data Capture
Meta Data Layer
Financial Summary Report
Job Growth Report!
This enables you to immediately conduct user needs surveys, query vendors about complex CMMS software systems, and conduct effective software demonstrations - everything needed to select CMMS software successfully!
Each category shown below contains many individual computerized maintenance management RFP questions.
If you don't see what you need, or have questions about what type of computerized maintenance management (CMMS) software system is best for your operations, please Contact Us! We have over 20 years of direct "hands-on" CMMS software selection experience in operations ranging from small manufacturing to Wal-Mart. Our advice and support is always free!
Computerized Maintenance Management Software RFP Master contains a comprehensive Request for Proposal (RFP)PLUSpowerful vendor RFP response (proposal) evaluation tools, all in familiar Excel spreadsheet format. Each simplifies and streamlines the many complex tasks required to not only prepare and distribute an RFP electronically, but also to evaluate the vendor responses to that RFP. Select CMMS software reliably!
This CMMS system RFP template also includes detailed criteria for Cloud computing, collaboration, and full User cutomization. It is organized to target all lines of business.
RFP Tools for Computerized Maintenance Management System Selection
Included with this CMMS Software RFP are the following functional tools...Click to Enlarge
SAVE WEEKS, even MONTHS OF TIMEby using thousands of professionally writtenCMMS system RFP statements & questions to communicate your software system requirements quickly and accurately. No need to re-invent the wheel.
All RFP questions are in quantitative format for accurately choosing the best computerized maintenance management software system.
Monthly RFP Update Review helps insure the Advanced and Emerging CMMS software features and capabilities are included. Don't let your new CMMS system be obsolete on it's date of installation!
Click here to very the COMPLETE CMMS system responce types needed to verify ava[lability and risk!CUSTOMIZABLE WEIGHTED SCOREScalculated at the individual software feature level provide the utmost in flexibility for RFP response scoring sub-module capabilities and overall vendor RFP response evaluation. View Weighted Grade Score calculation details here.
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IDENTIFY FEATURE AVAILABILITY&DELIVERABILITY.Unlike other CMMS software RFPs, Infotivity RFP Masters automatically collect the information needed to identify BOTH the AVAILABILITY of software features, and their DELIVERABILITY, i.e., HOW those features will be delivered. Each CMMS software RFP Master includes a Feature Support Matrix ™ (FSM) to automatically capture this information, which can be used to create very accurate and reliableCMMS systemimplementation schedules.View samples here.
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Determine RISKandSUPPORTABILITY.RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX ™ of each proposed software system. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing support needed to keep each proposed CMMS system up and running. Measure the true impact of each system on your business over the long term. View sample here.
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ENHANCEMENT COST TRACKING - This CMMS RFP template feature provides a facility for cross-referencing the cost of specific custom programming and/or scripting tasks with vendor invoices. This enables the RFP to become a very useful implementation cost management/audit tool. Ideal for Earned Value Management (EVM).
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WORKFLOW TOPICSensure the proposed CMMS software can be fully integrated and utilized to enhance business procedures at all levels of the enterprise. View Workflow samples here.
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VENDOR RESPONSE VALIDATIONsaves time and effort, and reduces errors, when evaluating vendor CMMS software proposals. View example here. For a more detailed description of a vendor RFP response validation Click Here!
EASILY CUSTOMIZED to meet your unique CMMS system needs, using basic Excel techniques.
PROVEN MS EXCEL TECHNOLOGY. Everybody already knows Excel. Save time & effort across the board! No installation, no learning curve.
Evaluation and Comparision Tools for Computerized Maintenance Management System Selection
Also included with this CMMS system RFP are the following EVALUATION & COMPARISON Tools...
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"APPLES-to-APPLES" CMMS COMPARISON
of vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed CMMS system features side-by-side faster and more accurately with the fully automated Color Comparison Chart ™ matrix included with this RFP at no extra charge. View a typical CMMS comparison here.
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"Computerized Maintenance Management RESPONSE EVALUATION RATIOS illustrates in detail and in a side-by-side comparison the strengths and weaknesses of each vendor proposal from a practical perspective. Learn HOW each vendor is planning on meeting your needs, and how reliable that approach really is. View a typical evaluation ratios here.
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SIDE-BY-SIDE COMPARISON OF RESPONSE RATIOS illustrates in detail and in a side-by-side comparison the strengths and weaknesses of each vendor proposal from a practical perspective. Learn HOW each vendor is planning on meeting your needs, and how reliable that approach really is. View a typical evaluation ratios here.
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"IN-DEPTH FINANCIAL ANALYSIS RATIOS provide valuable insight into how proposed software will impact your organization immediately and over the long term. View and compare side=by-side key financial ratios such as Payback Period, Present Value (PV), Net Present Value (NPV), Internal Rate of Return (IRR), and others. View financial analysis ratios here.
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AUTOMATED WEIGHTED GRADE POINT SCORING is a quantitative measure of how well a proposed CMMS system matches up to your business priorities. This graph compares the overall total scores for each proposed CMMS system. This Score is based on all CMMS vendor responses except Pricing and Vendor Background. View sample 3-D Bar Chart comparison here.
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Feature Delivery Methods - This graph compares HOW each CMMS vendor is planning to deliver the proposed CMMS system. The bars show how much of each competing system is going to be delivered Fully Supported "out-of-the-box", how much will be delivered using the Report Writer, a Configuration option or 3rd Party product, and how much is dependant on Custom Programming & Scripting. The scores used in this CMMS comparison are based on responses to CMMS system questions only, i.e., no vendor, pricing, or support responses are utilized. View sample 3-D Bar Chart comparison here.
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Supportability Index - A proposed CMMS system could look very good on paper, but once implementation begins the reality could be very different. The ease with which a CMMS system can be implemented and maintained over it's expected life is controlled in large part by the amount of custom programming and scripting required to build & maintain the system. The Supportability Index is based on responses to CMMS Software System Features only. This graph compares the potential support effort inherent in each proposed CMMS system. View sample 3-D Bar Chart comparison here.
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Overall Comparison - This graph compares the total Weighted Score of each proposed CMMS system along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed CMMS system and whether or not the CMMS system can indeed be implemented by the proposing CMMS vendor successfully. View sample 3-D Bar Chart comparison here.
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Vendor Profile Scores
This graph compares a score measuring the background, expertise, capabilities, and other data collected in the Vendor Global Issues section of the CMMS RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing CMMS vendor. View sample 3-D Bar Chart comparison here.
The Supporting Documents below are INCLUDED with this CMMS Software RFP:
COVER LETTER SAMPLES - Make the task easier with this CMMS System RFP cover letter template collection. Choose from Letter samples designed for all events, such as "RFP Response Request", "Intent to Respond", "No Intent to Respond", "RFP Change Enclosed", "Proposal Rejection" "Finalist Selection", and " Best & Final Offer Request" to meet your unique CMMS system needs.
FULL VERSION of the RISK ASSESSMENT MATRIX CHECKLISTfocused on CMMS system acquisition and implementation projects for working sample "Click Here"
BPR / BPE / WORKFLOW Processing Checklists- Excel-based template for mapping the current "AS-IS" state of an existing CMMS System business process down to the data element level, a time-saving organizer when developing the new "TO-BE" state, or when trying to determine what is required to implement a new process, or when preparing for data conversion.
The OPTIMIZED RFP GUIDE.Designed to be viewed in a browser off-line, this document outlines the best procedures for creating custom CMMS RFP questions. Included or Sold Separately
MS Word DOCUMENTATIONdescribing the organization and usage of the CMMS RFP and Evaluation/Comparison matrices.
Large Pictures of Tools for CMMS System Selection
View many large RFP and Evaluation screens starting here. See bottom of this page for Free RFP sample and Pricing information.
Computerized Maintenance Management System Features
These comprehensive RFP criteria for CMMS software ensure that NO important business requirements orsoftware features"slip through the cracks". All are in a quantitative format that guarantees vendor responses will be meaningful, consistent, and easy to compare. All questions are professionally prepared by application specialists to address BOTH the STANDARD features and EXCEPTION CASE software functions required.
Monthly CMMS system update reviews help insure that Advanced, State-of-the-Art Emerging system capabilities are adressed! Makes selecting CMMS software much more reliable!
This RFP for CMMS software is set up to identify BOTH the availability of a software function and HOW it will be delivered. The many ways software functions can be delivered, and the amount of RISK involved with each, makes this very important. Vendors must answer in one of the following ways:
FS (Yes, Full Support out of the box)
CO (Yes, using a Configuration Option)
RT (Yes, using a Reporting Tool)
3P (Yes, using Third Party product)
PE (Yes, a Paid Enhancement)
FE (Yes, a FREE Enhancement)
NS (No - Not Support)
This allows the reliability and on-going support cost risk of competing CMMS systems to be compared. Use an extensive set of CUSTOMIZABLE Weighted Grade Scoring calculations to evaluate the suitability of vendor proposals to your specific prioritized needs quickly and efficiently.
Computerized Maintenance Management Software Feature Availability and Delivery Methods
Unlike other CMMS system RFPs that try (and fail) to gather useful solutions data about complex CMMS software features, RFP Masters are not constrained to the use of summary-level "Yes" or "No" answers. This RFP Master ™ uses a Feature Support Matrix ™ (FSM) that identify BOTH feature AVAILABILITY and DELIVERY Method. This RFP Master function is useful during both the CMMS software selection AND the system implementation phases of large projects because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing. Choose CMMS software more effectively!
Unlike other CMMS software RFPs, an RFP Master can illustrate potential support problems (and risk) inherent in vendor CMMS software proposals. The Feature Support Matrix ™ (FSM) used in each RFP Master ™ categorizes the inherent risk posed for each criteria, and uses that information to calculate the SUPPORTABILITY INDEX ™ for each vendor RFP response. For sample, a feature delivered "out of the box" FULLY SUPPORTED is less risky than one delivered through custom programming, even if the programming is free. This RFP Master function is useful during both the CMMS selection AND the implementation phases of a large CMMS system because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.
Effectively Manage Implementation
Enhancement Cost Tracker
This RFP template provides an "Enhancement Cost" column for cross-referencing vendor invoices with the estimated cost of each custom custom script and/or source code modification proposed by the vendor. This makes the school district ERP RFP an ideal tool for managing vendor invoices effectively. The uses of this are many: preventing payments to vendors from exceeding usable system progress, preventing vendor over-billing, and prevents proposed tasks from being omitted, and as an implementation audit tool.
Workflow Processing Capabilities
The ability of the proposed CMMS software system to successfully integrate with existng business process workflows, or implement new workflows, is critical to a achieving the high productivity increases and ROI expected of the new CMMS system. This CMMS software RFP Master examines all pertinent Workflow features in detail.
Vendor Response Abilities
Vendors must answer each CMMS RFP question by choosing from a pre-defined list of possible responses. See below for an sample of this drop-down list. This forces all vendors to respond to each CMMS software question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures vendor CMMS software proposals are easy to compare and evaluate!
Computerized Maintenance Management Comparison
These CMMS comparison matrices automatically change vendor response cell background color to GREEN, YELLOW, or RED, to reflect how favorable each response is to your needs! Compared to the tedious task of reviewing thousands of mono-color Yes/No answers, these colored responses allow problem areas to be spotted more easily, and risk assessment is made much more accurate. All required CMMS comparison matrices are included and ready-to-use! Quickly and easily compare CMMS system proposals side-by-side, feature by feature, in detailed comparisons you control! Keep your CMMS software project on-schedule and under-budget.
Use an extensive set of ratio calculations to compare CMMS vendor proposals quickly and efficiently. This help infore a more accurate CMMS software choice!
Evaluation Ratios Side-by-Side Comparison
This scorecard uses an extensive set of ratio calculations to compare vendor proposals quickly and efficiently. High RFP scores can be lifted by a large number of customization or 3rd party scores. Due to this, it is important to see HOW each proposed system has been set up to perform key processes. This could insure a very complete CMMS system choice!
Cost Savings Analysis.
COST SAVINGS ANALYSIS - Calculates and illustrates:
Return on Investment (ROI)
Internal Rate of Return (IRR)
Net Present Value (NPV)
Weighted Grade Score Graph (4 more reports follow)
Compares the Weighted Grade Point Score calculated for each proposed CMMS system. This is calculated as follows: The CMMS software vendor response to each RFP question is assigned an unweighted "raw" score. This raw score is then multiplied by the weight factor you entered previously (default = 1) for that CMMS system RFP question to calculate the weighted score for each response. All of these individual scores are then totaled for use in this comparison. This score is essentially a measure of how well a CMMS software system fits your business and software needs, prioritized by the weight (importance level) you assigned to each question in the RFP. In essence, this score measures the SUITABILITY of each proposed CMMS software system to your overall requirements. NOTE this score measures just software functionality, and does not include any measure of vendor background, expertise, support, or programming ability.
Feature Delivery Method Comparison:
An analysis of how each CMMS vendor is proposing to deliver the system feature/function contained in their CMMS software system proposal. The graph below shows the percentage that is Fully Supported "out-of-the-box", the percentage to be done via Report Writer, a Configuration Parameter, or Third-Party add-in, versus the percentage to be done via Custom Coding (Scripting / Programming). This information is very useful in terms of identifying RISK, since a Fully Supported (and tested) CMMS feature presents far less risk than that same CMMS feature done as a "custom programming" task.This is very useful in any CMMS system selection effort. Also, see the Supportability Index, which sums up these detail risk factors.
Computerized Maintenance Management Supportability Index Graph:
The Supportability Index is a forecast of how much CMMS software support and maintenance may be required to keep each proposed software system running at full potential over it's lifetime. This score is determined by how much custom coding is required to implement the proposed CMMS software, and which business processes depend on the customized software.
Overall Comparison Graph:
This graph compares the Weighted Grade (Suitability) Score, Supportability Index, and the Vendor Capabilities Profile side-by-side for easy reference. It is important to see how much custom coding is in a proposed CMMS system that also has a high Weighted Score, along with the Vendor Profile. The more custom code, the higher the risk posed by that CMMS system. Therefore, the more custom coding, the more expertise and capabilities a vendor should have. This is very helpful in all CMMS software selection processes.
Vendor Capability Rating
The backgrounds, expertise, capabilities, and certifications of each vendor is obtained in the Vendor Global Issues section of the CMMS RFP. The CMMS vendor responses to this section are totaled separately from the software functionality topics, and this data is used to calculate the "Vendor Profile Score". The higher the score, the more CAPABILITIES a vendor is probably going to be able to provide.
If you have questions about using the templates above, or how to select CMMS software in general, please Contact Us! We have over 20 years direct "hands-on" CMMS experience ranging from small operations to Wal-Mart, and our advice & support is always free!
Computerized Maintenance Management (CMMS) System Selection Toolkit
30 Day Guarantee on All Products Unlimited Staff Users - Unlimited Vendors - Unlimited Projects
RFP Toolkit -
CMMS SYSTEM RFP TEMPLATE and RESPONSE EVALUATION TEMPLATES -
Buy just the Computerized Maintenance Management Software RFP Template and Vendor Response Evaluation Templates described above. This includes the CMMS Requirements Checklist with Fit-GAP Analysis, Request for Proposal (RFP) Template, and all Vendor Response (Proposal) Weighted Grade Scoring, Supportability, Comparison Matrix, and Financial Ratio calculation tools. Everything needed to plan your new system, identify your true requirements, prepare a meaningful RFP, and select the best CMMS software based on your requirements. This bundle includes ALL the Tools summarized below:
No Limit on Vendors, Staff Users, and Projects - 30 Day Guarantee
3,507++ Computerized Maintenance Management System Selection Criteria
All User Needs & System Planning Templates
Request for Proposal (RFP) Template Toolkit for a CMMS System
In-Depth, Detailed Request for Proposal (RFP) Template
Vendor Input Validation
Feature Availability & Delivery Evaluation
Vendor RFP Response Evaluation
Response Quality Analysis
Enhancement / Cost Cross-Reference
Weighted Grade Scoring
Supportability Index Scoring
Optimized RFP Guide
All Cover Letter, Guide, & Checklist Templates
INCLUDES the full Computerized Maintenance Management Software Proposal Evaluation, Comparison, & Selection Template Toolkit
Side-by-Side Response Comparison with Heat Map
Vendor Response Quality Ratios
Response Evaluation Scorecard
3-D Bar Chart Response Comparison Graphs
Financial Ration Analysis
Evaluation Matrix Documentation
FREE LIVE SUPPORT - Telephone/Email
Computerized Maintenance Management System RFP Template and Response Evaluation Matrices -
$529.00 US(Secure Checkout)
If you have any questions about how to right an RFP or select CMMS system software,please contact our Qualified Experts for FREE ADVICE!
Advice & Support from an CMMS Software Selection Expert is Always FREE!
Looking for a qualified, local CMMS system selection consultant? An Infotivity-certified consultant offers the expertise and tools needed to provide valuable advice & services at each step of the CMMS system selection process! Let us recommend a certified consultant!
ALL the CMMS software RFP and selection tools described above, everything needed to accurately select an CMMS software, i.e., identify user needs, quickly determine CMMS system functions requirements, prepare and distribute an RFP for vendor software selection bid, compare & evaluate vendor RFP responses (proposals), and select the best CMMS system option for your organization's needs, are included with each RFP Template!
All CMMS software selection RFP guide content, advice about how to select CMMS software, system RFP and selection, reviews, RFP Template Master, and HTML content wording is: