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Accurate Subscription Management System Requirements Enable Better Subscription Software Selection!
 

 

 

 

 

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Subscription Management Software Selection RFP Template & Response Evaluation Matrices - 2,300+ Criteria - Updated Monthly - Pricing at Bottom

The fastest & most reliable way to identify user needs, determine software requirements, prepare an RFP, evaluate system proposals, and select subscription software.

Choose Subscription Management Software Accurately - avoid making the wrong decision! ALL TEMPLATES INCLUDED! Quickly select the best subscription management software system by using these quantitative subscription system requirements and software system selection templates, all included in this Toolkit!

 

Subscription Software Selection Criteria

All subscription management system requirements are reviewed and updated on a monthly basis. Very easy to customize, these templates are pre-loaded with over 2,300 subscription requirements criteria about:

Application Environment Fraud Management
Service Level Requirements   Fraud Detection Platform
  Dispute Resolution Ecommerce
  Diaster Recovery   Drop Shipping Items
  Security   Ecommerce Page Creation
Service Level Agreement     Multiple Page Themes
Dasboards Functions   Product Deail Page
  Subscription Dashboards   Ecommerce Page Maintenance
Mobile Applications   Web Site Hosting
  Order Fullfillment App   Shopping Cart Functions
  Manage Inventory App   Web Portal Facilities
  Text Subscribers App     Platform Capabilities
  Email Subscribers App     Portal Management
  Call Subsdribers App     Virtualization
Subscription Management   Web Content Management
  Maintain Subscribers/Customers     Search Functions
    Route Code Collaboration
    Bill-of-Lading   Discussion Boards
    Multiple Contact Names   Chat & Instant Messaging
  Subscription Plan Functionality   Web Conferencing
    Currency Support Event Management
    Language Support   Event Calendar
    Payment Processing   Email Reminders
    Tax Calculation   Task Management
    Subscription Processing Taxonomy
    Recurring Billing Digital Asset Management
    Payment Collection Capabilities   Asset Capture Functions
    Refund Capabilities   Asset Manipulation
  Coupon & Discount Processing Document Capture
      Edit a Coupon Document Retrieval
      Restore a Coupon Workflow Processing
      Free Trial Coupon Business Continuity Plan
    Multiple Coupons & Discounts   Data Migration & Conversion
    Bulk Coupons Cloud Administration
    Coupons for One Time Charges Quote Generation
    Limit Redemptions Per Account System Configuration
    Subscription Level Discount Security
    Free Trial Coupons   SaaS/Cloud Security
    Gift Cards And Many More..

 

Tools for Selecting Subscription Software

 
EVERYTHING NEEDED TO CHOOSE SUBSCRIPTION MANAGEMENT SOFTWARE/PLATFORM INCLUDED! This Subscription Management System RFP Template, and it's matching Vendor Response Comparison and Evaluation Toolkit, include all the following for making subscription platform selection easier and more accurate:

This video shows how these customizable, template-based tools help you at each step of the subscription software selection process to:

Save time and obtain better results.

 

Actual screens and questions from this RFP template are shown below to illustrate how it enables you to easily collect the unique metrics needed to successfully identify, select, acquire, and implement the subscription management software solution best suited to your organization's needs.

These Toolkits include the following to Help Select Subscription Management Software Successfully:  


  In-Depth RFP Functionality - This RFP Template INCLUDES ALL the following capabilities to Obtain Meaningful Responses that are Easily Compared and Evaluated! Scroll Down to View All:

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EASILY SELECT THE BEST SOFTWARE using over 2,300 state-of-the-art subscription features criteria!

SAVE WEEKS, even MONTHS OF TIME with industry-leading criteria that ensure nothing is overlooked!

Quickly and accurately create a unbiased subscription RFP that best communicates your specific requirements to vendors! Easily identify your exact needs, then simply delete those that are not needed!  This Excel-based template is universally understood, comes with online Help, and is highly customizable.  In addition, a detailed Feature to Cost Traceability function helps assure a smoother system inplementation and maximum ROI.

All RFP questions are in quantitative format for accurately choosing the best software system.

View the state-of-the-art and extensive subscription selection criteria categories in the Subscription Management System RFP Table of Contents.

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IDENTIFY FEATURE AVAILABILITY & DELIVERABILITY. Unlike other subscription management software RFPs, Infotivity RFP Masters template automatically collect the information needed to identify BOTH the AVAILABILITY of software features, and their DELIVERABILITY, i.e., HOW those features will be delivered. Each subscription RFP Master includes a Feature Support Matrix (FSM) to automatically capture this information, which can be used to create very accurate and reliable subscription management software system implementation schedules. View samples here.
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DETERMINE RISK and SUPPORTABILITY. Subscription Software RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX of each proposed software system. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing support needed to keep each proposed subscription software system up and running. Measure the true impact of each system on your business over the long term.  View sample here.
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ENHANCEMENT COST TRACKING - This RFP template feature provides a facility for cross-referencing the cost of specific custom programming and/or scripting tasks with vendor invoices. This enables the RFP to become a very useful implementation cost management/audit tool. Ideal for Earned Value Management (EVM).
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CUSTOMIZABLE WEIGHTED GRADE SCORING - (automatically calculate suitability to unique company needs!)

Highly flexible weighted grade score based on user-defined weights down to the detail row and response level is calculated for each RFP question criteria. This user-defined, customizable weighting allows vendor RFP responses to be evaluated based on your company's specific needs priorities. Calculate weighted scores by department, by workflow process, by application, or by activity to calculate a score that reflect the true value and impact of a proposed subscription software system.

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    WORKFLOW TOPICS ensure the proposed software for management can be fully integrated and utilized to enhance business procedures at all levels of the enterprise. View Workflow samples here.
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    VENDOR RESPONSE VALIDATION saves time and effort, and reduces errors, when evaluating vendor subscription management software proposals. View example here.
For a more detailed description of a vendor RFP response validation Click Here!
    EASILY CUSTOMIZED to meet your unique subscription system needs, using basic Excel techniques.
    PROVEN MS EXCEL TECHNOLOGY. Everybody already knows Excel. Save time & effort across the board!
    No installation, no learning curve.
 
  All Vendor Response Evaluation & Comparison tools listed below are INCLUDED with this subscription management software RFP. EASILY Evaluate Proposed Software Based on Suitability, Quality, Supportability, and Financial Impact.
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"APPLES-to-APPLES" FEATURE COMPARISON of vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed subscription system software features side-by-side faster and more accurately with the fully automated Color Comparison Chart matrix included with this RFP at no extra charge. View a typical comparison here.
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    "Subscription Management Response Evaluation Ratios (scores) indicate how a vendor is planning to provide the proposed solution, e.g. the pros and cons of a vendor proposal from a practical "is it doable?" perspective. See HOW a vendor is planning to address each of your requirements, and just how reliable it really is.. View a typical evaluation ratios here.
 
  Enjoy FAST Vendor Response (Proposal) Analysis with Detailed Comparison Scorecards!
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RESPONSE QUALITY ANALYSIS RATIOS - SIDE-BY-SIDE COMPARISON - (Compare proposal feasibility side-by-side!)

Compare the "doability", i.e., the feasibility, of vendor proposals compared to each other in detail. See HOW each vendor is planning to provide the solution to your needs, and if that solution is really viable.

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"In-Depth Financial Analysis Ratios provide valuable insight into how proposed software will impact your organization immediately and over the long term. View and compare side-by-side key financial ratios such as Payback Period, Present Value (PV), Net Present Value (NPV), Internal Rate of Return (IRR), and others. View financial analysis ratios here.
 
  All Vendor Proposed Systems Can Be Quickly Evaluated & Compared! Scroll Down to See How to EASILY Evaluate & Compare Subscription Software Platforms Based on Weighted Score Suitability, Quality, Supportability, and Financial Impact.
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AUTOMATED WEIGHTED GRADE POINT SCORING

is a quantitative measure of how well a proposed subscription management system matches up to your business priorities. This graph compares the overall total scores for each proposed system. This Score is based on all subscription vendor responses except Pricing and Vendor Background. View sample 3-D Bar Chart comparison here.

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    Feature Delivery Methods This graph compares HOW each subscription management vendor is planning to deliver the proposed subscription management system. The bars show how much of each competing system is going to be delivered Fully Supported "out-of-the-box", how much will be delivered using the Report Writer, a Configuration option or 3rd Party product, and how much is dependant on Custom Programming & Scripting. The scores used in this subscription comparison are based on responses to subscription management system questions only, i.e., no vendor, pricing, or support responses are utilized. View sample 3-D Bar Chart comparison here.
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    Supportability Index A proposed subscription system could look very good on paper, but once implementation begins the reality could be very different. The ease with which a subscription management system can be implemented and maintained over it's expected life is controlled in large part by the amount of custom programming and scripting required to build & maintain the system. The Supportability Index is based on responses to subscription software system features only. This graph compares the potential support effort inherent in each proposed subscription management software system. View sample 3-D Bar Chart comparison here.
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    Overall Comparison This graph compares the total Weighted Score of each proposed subscription management system along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed subscription system and whether or not the system can indeed be implemented by the proposing subscription management vendor successfully. View sample 3-D Bar Chart comparison here.
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    Vendor Profile Scores This graph compares a score measuring the background, expertise, capabilities, and other data collected in the Vendor Global Issues section of the subscription system RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing subscription vendor. View sample 3-D Bar Chart comparison here.

 


  The Supporting Documents below are INCLUDED with this Subscription Management Software System RFP:

COVER LETTER SAMPLES - Make the task easier with this subscription management RFP cover letter template collection. Choose from Letter samples designed for all events, such as "RFP Response Request", "Intent to Respond", "No Intent to Respond", "RFP Change Enclosed", "Proposal Rejection" "Finalist Selection", and " Best & Final Offer Request" to meet your unique subscription system needs.
FULL VERSION of the RISK ASSESSMENT MATRIX CHECKLIST focused on subscription management system acquisition and implementation projects for working sample "Click Here"
BPR / BPE / WORKFLOW Processing Checklists - Excel-based template for mapping the current "AS-IS" state of an existing subscription management business process down to the data element level, a time-saving organizer when developing the new "TO-BE" state, or when trying to determine what is required to implement a new process, or when preparing for data conversion.
The OPTIMIZED RFP GUIDE. Designed to be viewed in a browser off-line, this document outlines the best procedures for creating custom subscription RFP questions for your industry. Included or Sold Separately
The SUBSCRIPTION SOFTWARE CUTOVER CHECKLIST Helps Streamlines Implementation! Included or Sold Separately
MS Word DOCUMENTATION describing the organization and usage of the subscription RFP and Evaluation/Comparison matrices.


      (See bottom of this page for pricing information.)


 

      A Detailed & Comprehensive List of:

Subscription System Features

Thousand plus of pre-defined subscription management RFP criteria ensure no important business requirements or software features "slip through the cracks".  All are in a quantitative format that guarantees vendor responses will be meaningful, consistent, and easy to compare. All questions are professionally prepared by application specialists to address BOTH the STANDARD features and EXCEPTION CASE software functions required.

subscription table of content


      Utilize an Extensive List of:

Subscription Management Software Fit/GAP Analysis

Precisely identify, collect, & prioritize all subscription functional and process deficiencies between the software system currently in use and client/company current or projected needs. Easily document the severity, category, and requirements type of missing functionality using GAP analysis, and then calculates a score, for each GAP. The GAP process creates a prioritized, detailed list of subscription management system requirements useful in all later phases of the subscription software evaluation/selection process, i.e., in RFP creation, Software Demonstrations, Price (BAFO) negotiation, and software system implementation. View details at Fit/GAP Analysis Details.

subscription software requirements questions


 

      Identify BOTH Subscription Software Features Availability and Deliverability

Unlike other RFP templates that try (and fail) to gather useful solutions data about complex subscription management system features, RFP Masters are not constrained to the use of summary-level "Yes" or "No" answers. This RFP Master uses a Feature Support Matrix (FSM) that identify BOTH feature AVAILABILITY and DELIVERY Method. This Subscription RFP Master function is useful during both the subscription management software selection AND the system implementation phases of large projects because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.

Sample questions on subscription mobile applications


 

      Determine the Risk & Supportability of Proposed

Subscription Management Software Solutions

Unlike other RFP templates, an subscription software RFP Master template can illustrate potential support problems (and risk) inherent in vendor software proposals. The Feature Support Matrix (FSM) used in each RFP Master categorizes the inherent risk posed for each criteria, and uses that information to calculate the SUPPORTABILITY INDEX for each vendor RFP response. For example, a feature delivered "out of the box" FULLY SUPPORTED is less risky than one delivered through custom programming, even if the programming is free. This RFP Master function is useful during both the software selection AND the implementation phases of a large subscription management system because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.

RFP sample of questions taken from the subscription management dashboards section


 

      Effectively Manage Implementation

Enhancement Cost Tracker

This subscription management RFP template provides an "Enhancement Cost" column for cross-referencing vendor invoices with the estimated cost of each custom custom script and/or source code modification proposed by the vendor. This makes the subscription RFP an ideal tool for managing vendor invoices effectively. The uses of this are many: preventing payments to vendors from exceeding usable system progress, preventing vendor over-billing, and prevents proposed tasks from being omitted, and as an implementation audit tool.
 

Shows questions from coupon and discount processeing section


 

      Workflow Topics Included.

The ability of the proposed software to successfully integrate with existing business process workflows, or implement new workflows, is critical to a achieving the high productivity increases and ROI expected of the new subscription system. This software RFP Master examines all pertinent Workflow features in detail.

typical workflow criteria questions for subscription management


 

      Vendor Response Input Validation.

Vendors must answer each RFP question by choosing from a pre-defined list of possible responses. See below for an example of this drop-down list. This forces all vendors to respond to each subscription management software question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures vendor proposals are easy to compare and evaluate!

Questins form the maintain subscribers/customers section


 

      Color-Coded, "Apples-to-Apples" Comparison of Proposed Systems

Subscription Management System Comparison

These comparison matrices automatically change vendor response cell background color to GREEN, YELLOW, or RED, to reflect how favorable each response is to your needs! Compared to the tedious task of reviewing hundreds of mono-color Yes/No answers, these colored responses allow problem areas to be spotted more easily, and risk assessment is made much more accurate. All required response comparison matrices are included and ready-to-use! Quickly and easily compare subscription software system proposals side-by-side, feature by feature, in detailed comparisons you control! Keep your project on-schedule and under-budget.

compare samples of vendors answers side by side from web portal platform capabilities section


 

      Evaluation Ratios

Use an extensive set of ratio calculations to compare subscription management vendor proposals quickly and efficiently.


 

      WEIGHTED GRADE POINT SCORING

      These comprehensive and CUSTOMIZABLE Weighted Grade Point Scoring functions are used to determine how well MATCHED a vendor subscription management proposal is to your specific prioritized subscription management system requirements


 

      Weighted Grade Score Graph

Compares the Weighted Grade Point Score calculated for each proposed system. This is calculated as follows: The subscription management vendor response to each RFP question is assigned an unweighted "raw" score. This raw score is then multiplied by the weight factor you entered previously (default = 1) for that subscription management software RFP question to calculate the weighted score for each response. All of these individual scores are then totaled for use in this comparison. This score is essentially a measure of how well a subscription software system fits your business and software needs, prioritized by the weight (importance level) you assigned to each question in the RFP. In essence, this score measures the SUITABILITY of each proposed subscription software system to your overall requirements. . NOTE this score measures just software functionality, and does not include any measure of vendor background, expertise, support, or programming ability.


 

      Feature Delivery Method Comparison:

An analysis of how each subscription management vendor is proposing to deliver the system feature/function contained in their subscription proposal. The graph below shows the percentage that is Fully Supported "out-of-the-box", the percentage to be done via Report Writer, a Configuration Parameter, or Third-Party add-in, versus the percentage to be done via Custom Coding (Scripting / Programming). This information is very useful in terms of identifying RISK, since a Fully Supported (and tested) subscription management feature presents far less risk than that same subscription management feature done as a "custom programming" task. Also, see the Supportability Index, which sums up these detail risk factors.


 

      Supportability Index Graph:

The Supportability Index is a forecast of how much subscription software support and maintenance may be required to keep each proposed software system running at full potential over it's lifetime. This score is determined by how much custom coding is required to implement the proposed subscription management software, and which business processes depend on the customized software.


 

      Overall Comparison Graph:

This graph compares both the Weighted Grade (Suitability) Score, Supportability Index, and the Vendor Capabilities Profile side-by-side for easy reference. It is important to see how much custom coding is in a proposed subscription management system that also has a high Weighted Score, along with the Vendor Profile. The more custom code, the higher the risk posed by that subscription system. Therefore, the more custom coding, the more expertise and capabilities a vendor should have.


 

      Vendor Profile Score Graph:

The backgrounds, expertise, capabilities, and certifications of each vendor is obtained in the Vendor Global Issues section of the subscription RFP. The subscription management vendor responses to this section are totaled separately from the software functionality topics, and this data is used to calculate the "Vendor Profile Score". The higher the score, the more CAPABILITIES a vendor is probably going to be.


 

      Cost Savings Analysis:

Calculates and illustrates Yearly Savings, Payback Period, Return on Investment (ROI), Internal Rate of Return (IRR), and other decision making ratios pertinent to a software/platform selection project.



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Purchase and download the subscription management software selection toolkits by clicking the "Add to Cart" button below to use our online order form and Secure Checkout.

 

SUBSCRIPTION MANAGEMENT SOFTWARE REQUEST for PROPOSAL (RFP) TEMPLATE and RESPONSE EVALUATION TOOLKIT

  • 2,300+ Subscription Selection Criteria
  • INCLUDES for FREE the full Requirements Template WITH Fit-GAP Analysis
  • In-Depth, Detailed Request for Proposal (RFP) Template
  • Vendor Input Validation
  • Feature Availability & Delivery Evaluation
  • Vendor RFP Response Evaluation
  • Response Quality Analysis
  • Enhancement / Cost Cross-Reference
  • Weighted Grade Scoring
  • Supportability Index Scoring
  • Optimized RFP Guide
  • RFP Documentation
  • Side-by-Side Response Comparison with Heat Map
  • Vendor Response Quality Ratios
  • Response Evaluation Scorecard
  • 3-D Bar Chart Response Comparison Graphs
  • Evaluation Matrix Documentation
  • View all templates and tool details above
  • FREE LIVE SUPPORT - Chat/Telephone/Email

$499.00 US         (Secure Checkout)
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You may also be interested in an Other RFP Template:

View the complete RFP template List of all available Software Systems.

Just starting a project and need a good system requirements Fit-GAP template?

Obtain a General Fit-GAP template here.

Obtain a Subscription Management Software Requirements checklist with Fit-GAP here.

Looking for a qualified, local system selection consultant? An Infotivity-certified consultant offers the expertise and tools needed to provide valuable advice & services at each step of the subscription management system platform selection process! Let us recommend a certified consultant!


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