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   Software Selection  >  RFP Template  >  Choosing Accounting Software                                                   Frequently Asked Questions  -   RFP Checklist

Accounting RFP / Requirement Checklist with Evaluation Toolkit - (4,254 Criteria)

This RFP Template Master enables you to quickly prepare and electronically distribute a Request for Proposal (RFP) for accounting software. Going one step further, each Accounting Software RFP Template comes with an integrated Comparison and Evaluation Matrix enabling you to quantitatively evaluate vendor proposals to accurately select the best accounting system suited to your firm's needs. The screens shown below show how comprehensive and in-depth an RFP Master set is.

New Feature  New RFP Response FILTERs that make reviewing and evaluating vendor responses to complex RFPs faster, more flexible, and more accurate!  View Details

Accounting Software RFP Master contains a comprehensive electronic Request for Proposal (RFP) PLUS powerful vendor RFP response (proposal) evaluation tools, all in familiar Excel spreadsheet format. Each simplifies and streamlines the many complex tasks required to not only prepare and distribute an RFP electronically, but also to evaluate the vendor responses to that RFP!

This accounting RFP template also includes detailed criteria for Cloud computing, collaboration, and full User cutomization. It is organized to target all lines of business.

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SAVE WEEKS, even MONTHS OF TIME by using thousands of professionally written accounting RFP statements & questions to communicate your software system requirements quickly and accurately. No need to re-invent the wheel.

To view full accounting software RFP question details Click Here!

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IDENTIFY Feature AVAILABILITY & DELIVERABILITY. Unlike other accounting software RFPs, Infotivity RFP Masters automatically collect the information needed to identify BOTH the AVAILABILITY of software features, and their DELIVERABILITY, i.e., HOW those features will be delivered. Each accounting software RFP Master includes a Feature Support Matrix ™ (FSM) to automatically capture this information, which can be used to create very accurate and reliable accounting system implementation schedules. View samples here.
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Determine RISK and SUPPORTABILITY. RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX ™ of each proposed software system. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing support needed to keep each proposed accounting system up and running. Measure the true impact of each system on your business over the long term. View sample here.
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WORKFLOW TOPICS ensure the proposed accounting software can be fully integrated and utilized to enhance business procedures at all levels of the enterprise. View Workflow samples here.
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VENDOR RESPONSE VALIDATION saves time and effort, and reduces errors, when evaluating vendor accounting software proposals. View example here.
For a more detailed description of a vendor RFP response validation Click Here!
EASILY CUSTOMIZED to meet your unique accounting system needs, using basic Excel techniques.
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Included with this accounting RFP are the following evaluation & comparison tools...
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"APPLES-to-APPLES" ACCOUNTING COMPARISON of vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed accounting system features side-by-side faster and more accurately with the fully automated Color Comparison Chart ™ matrix included with this RFP at no extra charge. View a typical accounting comparison here.
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"accounting Response Evaluation Ratios (scores) help you save time. View a typical evaluation ratios here.
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AUTOMATED WEIGHTED GRADE POINT SCORING is a quantitative measure of how well a proposed accounting system matches up to your business priorities. This graph compares the overall total scores for each proposed accounting system. This Score is based on all accounting vendor responses except Pricing and Vendor Background. View sample 3-D Bar Chart comparison here.
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Feature Delivery Methods This graph compares HOW each accounting vendor is planning to deliver the proposed accounting system. The bars show how much of each competing system is going to be delivered Fully Supported "out-of-the-box", how much will be delivered using the Report Writer, a Configuration option or 3rd Party product, and how much is dependant on Custom Programming & Scripting. The scores used in this accounting comparison are based on responses to accounting system questions only, i.e., no vendor, pricing, or support responses are utilized. View sample 3-D Bar Chart comparison here.
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Supportability Index A proposed accounting system could look very good on paper, but once implementation begins the reality could be very different. The ease with which a accounting system can be implemented and maintained over it's expected life is controlled in large part by the amount of custom programming and scripting required to build & maintain the system. The Supportability Index is based on responses to accounting Software System Features only. This graph compares the potential support effort inherent in each proposed accounting system. View sample 3-D Bar Chart comparison here.
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Overall Comparison This graph compares the total Weighted Score of each proposed accounting system along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed accounting system and whether or not the accounting system can indeed be implemented by the proposing accounting vendor successfully. View sample 3-D Bar Chart comparison here.
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Vendor Profile Scores This graph compares a score measuring the background, expertise, capabilities, and other data collected in the Vendor Global Issues section of the accounting RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing accounting vendor. View sample 3-D Bar Chart comparison here.

(See bottom of this page for Free RFP sample and Pricing information.)

A Detailed & Comprehensive List of:

Accounting System Features

Pre-defined accounting RFP criteria ensure no important business requirements or software features "slip through the cracks". All are in a quantitative format that guarantees vendor responses will be meaningful, consistent, and easy to compare. All questions are professionally prepared by application specialists to address BOTH the STANDARD features and EXCEPTION CASE software functions required.

Identify BOTH accounting Software Features Availability and Deliverability

Unlike other accounting software RFPs that try (and fail) to gather useful solutions data about complex accounting system features, RFP Masters are not constrained to the use of summary-level "Yes" or "No" answers. This RFP Master ™ uses a Feature Support Matrix ™ (FSM) that identify BOTH feature AVAILABILITY and DELIVERY Method. This RFP Master function is useful during both the accounting software selection AND the system implementation phases of large projects because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.

Determine the Risk & Supportability of Proposed

Accounting Software Solutions

Unlike other accounting software RFPs, an RFP Master can illustrate potential support problems (and risk) inherent in vendor accounting software proposals. The Feature Support Matrix ™ (FSM) used in each RFP Master ™ categorizes the inherent risk posed for each criteria, and uses that information to calculate the SUPPORTABILITY INDEX ™ for each vendor RFP response. For sample, a feature delivered "out of the box" FULLY SUPPORTED is less risky than one delivered through custom programming, even if the programming is free. This RFP Master function is useful during both the accounting selection AND the implementation phases of a large accounting system because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.

Workflow Topics Included.

The ability of the proposed accounting software system to successfully integrate with existng business process workflows, or implement new workflows, is critical to a achieving the high productivity increases and ROI expected of the new accounting system. This accounting software RFP Master examines all pertinent Workflow features in detail.

Vendor Response Input Validation.

Vendors must answer each accounting RFP question by choosing from a pre-defined list of possible responses. See below for an sample of this drop-down list. This forces all vendors to respond to each accounting software question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures vendor accounting software proposals are easy to compare and evaluate!

Color-Coded, "Apples-to-Apples" Comparison of Proposed Systems

Accounting Comparison

These accounting comparison matrices automatically change vendor response cell background color to GREEN, YELLOW, or RED, to reflect how favorable each response is to your needs! Compared to the tedious task of reviewing thousands of mono-color Yes/No answers, these colored responses allow problem areas to be spotted more easily, and risk assessment is made much more accurate. All required accounting comparison matrices are included and ready-to-use! Quickly and easily compare accounting system proposals side-by-side, feature by feature, in detailed comparisons you control! Keep your accounting software project on-schedule and under-budget.

Evaluation Ratios

Use an extensive set of ratio calculations to compare accounting vendor proposals quickly and efficiently.

Weighted Grade Score Graph

Compares the Weighted Grade Point Score calculated for each proposed accounting system. This is calculated as follows: The accounting vendor response to each RFP question is assigned an unweighted "raw" score. This raw score is then multiplied by the weight factor you entered previously (default = 1) for that accounting RFP question to calculate the weighted score for each response. All of these individual scores are then totaled for use in this comparison. This score is essentially a measure of how well a accounting software system fits your business and software needs, prioritized by the weight (importance level) you assigned to each question in the RFP. In essence, this score measures the SUITABILITY of each proposed accounting software system to your overall requirements. . NOTE this score measures just software functionality, and does not include any measure of vendor background, expertise, support, or programming ability.

Feature Delivery Method Comparison:

An analysis of how each accounting vendor is proposing to deliver the system feature/function contained in their accounting proposal. The graph below shows the percentage that is Fully Supported "out-of-the-box", the percentage to be done via Report Writer, a Configuration Parameter, or Third-Party add-in, versus the percentage to be done via Custom Coding (Scripting / Programming). This information is very useful in terms of identifying RISK, since a Fully Supported (and tested) accounting feature presents far less risk than that same accounting feature done as a "custom programming" task. Also, see the Supportability Index, which sums up these detail risk factors.

accounting Supportability Index Graph:

The Supportability Index is a forecast of how much accounting software support and maintenance may be required to keep each proposed software system running at full potential over it's lifetime. This score is determined by how much custom coding is required to implement the proposed accounting software, and which business processes depend on the customized software.

Overall Comparison Graph:

This graph compares both the Weighted Grade (Suitability) Score, Supportability Index, and the Vendor Capabilities Profile side-by-side for easy reference. It is important to see how much custom coding is in a proposed accounting system that also has a high Weighted Score, along with the Vendor Profile. The more custom code, the higher the risk posed by that accounting system. Therefore, the more custom coding, the more expertise and capabilities a vendor should have.

Vendor Profile Score Graph:

The backgrounds, expertise, capabilities, and certifications of each vendor is obtained in the Vendor Global Issues section of the accounting RFP. The accounting vendor responses to this section are totaled separately from the software functionality topics, and this data is used to calculate the "Vendor Profile Score". The higher the score, the more CAPABILITIES a vendor is probably going to be.

RFP template example

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But you may also be interested in the following RFP Templates:
Accounting Software for Distributors.
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You may also be interested in Accounting Demonstration Script Template

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