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Select Accounting System Software Accurately

An Unbiased Accounting System RFP Template and ALL Needed Software Comparison, Evaluation & Selection - 4,474 Criteria

Contains EVERYTHING needed for accurate accounting software selection! Quickly identify accounting software requirements, distributing a software RFP, evaluate vendor accounting system proposals, and accurately select accounting software. Useful tools included FREE!

Accounting System Selection Made Easier

This Accounting Software RFP & Toolkit includes the up-to-date templates listed below, and provides over 4,474 accounting system selection criteria to make the entire process of choosing accounting software easier, faster, and more accurate:
  • Accounting System Fit/GAP Analysis - Identify ALL crucial accounting SYSTEM requirements and selection issues, including software requirements and ALSO workflow and regulator needs. Accounting Requirements Fit/GAP Analysis

    Today's accounting expert consultants stress that you must first determine your accounting requirements before trying to select accounting software.  But just what does the phrase "determine your accounting software requirements" really mean?  Efficiently managing the accounting environment involves many critical requirements and raises many questions.

    This Requirements Checklist with Fit-GAP analysis will help you identify your company's unique accounting system requirements, and answer many questions crucial to successful accounting system selection and implementation.

    • Identify your organization's unique and hidden accounting requirements. Answer questions such as "How can accounting software best improve my inquiry to cash cycle?" or "How can an accounting system reduce posting errors?", plus many others. All good questions when trying to select accounting software.
    • Identify the RFP questions needed to choose the best accounting software system for your organization.
    • Determine if your current accounting system needs or problems are caused by workflow or software deficiencies.
    • Identify the solution to each workflow issue or accounting software deficiency.
    • Determine the priority of mitigating each need or problem be.

    The Accounting Requirements Checklist with Fit-GAP presents hundreds of operational accounting criteria in a form useful for performing the above, all required to selecting the best accounting software system.

    (View Sample Accounting Software Requirements)

  • Accounting System RFP Template - Use this comprehensive Request for Proposal (RFP) to cut RFP preparation time by up to 90%. Obtain vendor proposals that address your needs.
          Software RFP Features
          ToC & RFP Questions

    Make your accounting software selection project easier! This RFP template enables you to precisely communicate your company's unique accounting requirements to vendors, and then elicit consistent, easily evaluated and compared answers from those vendors about HOW they will provide a accounting system solution tailored to your needs in these areas:

    • Software Configuration
    • Artificial Intelligence (AI)
    • General Ledger
    • Fixed Assets
    • Budgeting
    • Cash Management
    • Financial Reporting
    • Client Web Interface
    • Accounts Payable
    • Accounts Receivable
    • Quote Processing
    • Sales Order Processing
    • Inventory Management
    • Procurement
    • Contract Administration
    • Payroll
    • Payroll Card Processing
    • Business Continuity
    • Comprehensive Vendor Proposal evaluation and comparison templates are included!

    This RFP template for accounting software system selection enables you to quickly and reliably select a accounting software system best for your needs.

    (View Accounting Software RFP Screens}

  • Accounting Software Evaluation and Selection - Easily and accurately compare and evaluate accounting software proposals, then select the accounting system best for your needs! Included with each RFP Template discussed above!  
          Comparison Functions
          Evaluation Samples
          Cost Savings

    This toolkit includes a comprehensive set of vendor RFP response (proposal) evaluation tools that enables you to quickly and accurately compare vendor accounting software system proposals to your company's requirements and to each other. A detailed "side-by-side" response comparison matrix with heat map, scorecard, and 3-D bar Charts are displayed about:

    • Weighted Grade Score
    • Supportability Score
    • Vendor Response Quality Analysis
    • Detailed Heat Map
    • Proposed System Feature Comparison
    • Vendor Capabilities Profile
    • Extensive Financial Ratios
    • Payback Analysis

    This set of vendor response evaluation templates for accounting systems ensures impartial and accurate analysis of all competing vendor accounting software proposals at the weighted grade score, supportability, and financial levels, all to assist you in selecting the best accounting software system for your needs.

    (View Vendor Accounting Software RFP Response Evaluation and Comparison}

  •   Selection Support Tools - Sometimes a project needs special help! When this comes up you will find the following to be very useful:
          Letter Template Collection
          Best & Final Offer Request tools
          Workflow Processing Checklists
          Accounting Software Cutover Checklist
          and full DOCUMENTATION!   View Details

  • New Feature  New RFP Response FILTERs that make reviewing and evaluating vendor responses to a complex RFP faster, more flexible, and more accurate! See how to choose accounting software more effectively.   View Details

Very accurately perform accounting software options by using these state-of-the-art & powerful tools at EACH step needed to effectively select accounting software. Artificial Intelligence (AI) and other emerging requirements for accounting are included!

Reliably choose the BEST accounting software for your company's needs!

Select Accounting System Effectively

This easy-to-use and customization RFP template and matching vendor RFP response evaluation/selection tools reliably chooses accounting software based on thousands of accounting system selection requirements, and will save you time and money during each step of the accounting software selection process.

Accounting Software Selection RFP

Accurately choose the BEST accounting software by querying vendors about all of your firm's specific accounting software needs. Prevent do-overs that waste time and money. Start your project on the right track by using well-focused accounting software choice questions to obtain better, more precise information from vendors, and then evaluate and select accounting system software based on your exact needs.

View Accounting System RFP Samples
Quickly create an RFP tailored to your specific accounting requirements.  Designed by experts to select accounting software, this detailed yet easily customized Request for Proposal template comes pre-loaded with thousands of software selection requirements guaranteedp to address all industry standard and many "exception case" accounting system issues.

(View Accounting System RFP Features)

Select Accounting Software Reliably

Choose accounting software solutions more reliably based on a powerful RFP.  These accounting software evaluation & selection templates use quantitative accounting system criteria and other techniques to enhance the reliability of each step in the software selection process to:

  • Prevent Fatal Omissions - 4,474 criteria ensure all industry standard accounting requirements are addressed.
  • Ensure Accurate Accounting Software Evaluation - "Apples-to-Apples" comparison of accounting systems based on your requirements. Vendor RFP responses can be compared in both detail and graphical forms to ensure accurate accounting system selection.
  • Avoid Mistakes - Obtain accounting software proposals in a consistent, easily compared and evaluated format through the use of built-in, automated vendor input validation.
  • Save Valuable Time - Eliminate wasted time spent manually clarifying, scoring, and evaluating vendor proposals, and quickly choose the best accounting software, all through the use of Automated vendor response scoring that eliminates the need to manually score thousands of vendor replies.
  • Select the best accounting software solution using meaningful, actionable information.
  • EVALUATE ACCOUNTING SOFTWARE RELIABLY! - Accurately Compare and Evaluate Vendor RFP Responses! Accounting Software Response Evaluation Tools are included! A detailed set of ratios, comparisons, and scorecard functions analyze each vendor RFP response to ensure selection of the accounting software proposal best suited to your needs.

(To view accounting software RFP Template and Evaluation Matrix screen samples please scroll down past the detailed requirements list.)


Comprehensive Accounting System Requirements

Eliminate wasted time during the accounting system selection process!  Minimize the risk of picking the wrong system. Reduce the time spent researching and developing requirements from scratch, since all tools are ready-to-use with a list of over 4,474 accounting software requirements (categorized below). Includes Artificial Intelligence (AI) requirements for accounting software!  

This enables you to immediately conduct user needs surveys, query vendors about complex accounting software systems, and conduct effective software demonstrations - everything needed to select accounting software successfully!

Each category shown below contains multiple individual RFP questions.  Click this Link to view the accounting system Table of Contents (TOC) and other examples below it.

accounting software requirements

If you don't see what you need, or have questions about what type of accounting software system is best for your operations, please Contact Us!  We have more than 30 years of direct "hands-on" accounting software selection experience in operations ranging from small manufacturing to Wal-Mart. Our advice and support is always free!

Accounting Software RFP Master contains a comprehensive Request for Proposal (RFP) PLUS powerful vendor RFP response (proposal) evaluation tools, all in familiar Excel spreadsheet format. Each simplifies and streamlines the many complex tasks required to not only prepare and distribute an RFP electronically, but also to evaluate the vendor responses to that RFP!

This accounting system RFP template also includes detailed criteria for Cloud computing, collaboration, and full User cutomization. It is organized to target all lines of business.


RFP Tools for Accounting System Selection

Included with this accounting software RFP are the following functional tools...
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SAVE WEEKS, even MONTHS OF TIME by using thousands of professionally written accounting system RFP statements & questions to communicate your software system requirements quickly and accurately. No need to re-invent the wheel.
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IDENTIFY Feature AVAILABILITY & DELIVERABILITY. Unlike other accounting software RFPs, Infotivity RFP Masters automatically collect the information needed to identify BOTH the AVAILABILITY of software features, and their DELIVERABILITY, i.e., HOW those features will be delivered. Each accounting software RFP Master includes a Feature Support Matrix ™ (FSM) to automatically capture this information, which can be used to create very accurate and reliable accounting system implementation schedules. View samples here.
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Determine RISK and SUPPORTABILITY. RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX ™ of each proposed software system. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing support needed to keep each proposed accounting system up and running. Measure the true impact of each system on your business over the long term. View sample here.
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WORKFLOW TOPICS ensure the proposed accounting software can be fully integrated and utilized to enhance business procedures at all levels of the enterprise. View Workflow samples here.
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VENDOR RESPONSE VALIDATION saves time and effort, and reduces errors, when evaluating vendor accounting software proposals. View example here.
For a more detailed description of a vendor RFP response validation Click Here!
EASILY CUSTOMIZED to meet your unique accounting system needs, using basic Excel techniques.
PROVEN MS EXCEL TECHNOLOGY. Everybody already knows Excel. Save time & effort across the board!
No installation, no learning curve.

Evaluation and Comparision Tools for Accounting System Selection

Also included with this accounting system RFP are the following EVALUATION & COMPARISON Tools...
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"APPLES-to-APPLES" ACCOUNTING COMPARISON of vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed accounting system features side-by-side faster and more accurately with the fully automated Color Comparison Chart ™ matrix included with this RFP at no extra charge. View a typical accounting comparison here.
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"Accounting Response Evaluation Ratios (scores) help you save time. View a typical evaluation ratios here.
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CUSTOMIZABLE WEIGHTED SCORES calculated at the individual software feature level provide the utmost in flexibility for RFP response scoring sub-module capabilities and overall vendor RFP response evaluation. View Weighted Grade Score calculation details here.
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"RESPONSE EVALUATION RATIOS illustrates in detail and in a side-by-side comparison the strengths and weaknesses of each vendor proposal from a practical perspective. Learn HOW each vendor is planning on meeting your needs, and how reliable that approach really is. View a typical evaluation ratios here.
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"SIDE-BY-SIDE COMPARISON OF RESPONSE RATIOS illustrates in detail and in a side-by-side comparison the strengths and weaknesses of each vendor proposal from a practical perspective. Learn HOW each vendor is planning on meeting your needs, and how reliable that approach really is. View a typical evaluation ratios here.
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"IN-DEPTH FINANCIAL ANALYSIS RATIOS provide valuable insight into how proposed software will impact your organization immediately and over the long term. View and compare side=by-side key financial ratios such as Payback Period, Present Value (PV), Net Present Value (NPV), Internal Rate of Return (IRR), and others. View financial analysis ratios here.
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AUTOMATED WEIGHTED GRADE POINT SCORING is a quantitative measure of how well a proposed accounting system matches up to your business priorities. This graph compares the overall total scores for each proposed accounting system. This Score is based on all accounting vendor responses except Pricing and Vendor Background. View sample 3-D Bar Chart comparison here.
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Feature Delivery Methods This graph compares HOW each accounting vendor is planning to deliver the proposed accounting system. The bars show how much of each competing system is going to be delivered Fully Supported "out-of-the-box", how much will be delivered using the Report Writer, a Configuration option or 3rd Party product, and how much is dependant on Custom Programming & Scripting. The scores used in this accounting comparison are based on responses to accounting system questions only, i.e., no vendor, pricing, or support responses are utilized. View sample 3-D Bar Chart comparison here.
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Supportability Index A proposed accounting system could look very good on paper, but once implementation begins the reality could be very different. The ease with which a accounting system can be implemented and maintained over it's expected life is controlled in large part by the amount of custom programming and scripting required to build & maintain the system. The Supportability Index is based on responses to accounting Software System Features only. This graph compares the potential support effort inherent in each proposed accounting system. View sample 3-D Bar Chart comparison here.
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Overall Comparison This graph compares the total Weighted Score of each proposed accounting system along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed accounting system and whether or not the accounting system can indeed be implemented by the proposing accounting vendor successfully. View sample 3-D Bar Chart comparison here.
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Vendor Profile Scores This graph compares a score measuring the background, expertise, capabilities, and other data collected in the Vendor Global Issues section of the accounting RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing accounting vendor. View sample 3-D Bar Chart comparison here.


  The Supporting Documents below are INCLUDED with this accounting Software RFP:

COVER LETTER SAMPLES - Make the task easier with this Accounting System RFP cover letter template collection. Choose from Letter samples designed for all events, such as "RFP Response Request", "Intent to Respond", "No Intent to Respond", "RFP Change Enclosed", "Proposal Rejection" "Finalist Selection", and " Best & Final Offer Request" to meet your unique accounting system needs.
FULL VERSION of the RISK ASSESSMENT MATRIX CHECKLIST focused on accounting system acquisition and implementation projects for working sample "Click Here"
BPR / BPE / WORKFLOW Processing Checklists - Excel-based template for mapping the current "AS-IS" state of an existing customer relationship management business process down to the data element level, a time-saving organizer when developing the new "TO-BE" state, or when trying to determine what is required to implement a new process, or when preparing for data conversion.
The OPTIMIZED RFP GUIDE. Designed to be viewed in a browser off-line, this document outlines the best procedures for creating custom accounting RFP questions. Included or Sold Separately
The Accounting SOFTWARE CUTOVER CHECKLIST Helps Streamlines Implementation! Included or Sold Separately
MS Word DOCUMENTATION describing the organization and usage of the accounting RFP and Evaluation/Comparison matrices.

Large Pictures of Tools for Accounting System Selection

View many large RFP and Evaluation screens starting here. See bottom of this page for Free RFP sample and Pricing information.

Accounting System Features

Pre-defined accounting software RFP criteria ensure no important business requirements or software features "slip through the cracks". All are in a quantitative format that guarantees vendor responses will be meaningful, consistent, and easy to compare. All questions are professionally prepared by application specialists to address BOTH the STANDARD features and EXCEPTION CASE software functions required. Makes selecting accounting software much more reliable!


Accounting Software Feature Availability and Delivery Methods

Unlike other accounting system RFPs that try (and fail) to gather useful solutions data about complex accounting software features, RFP Masters are not constrained to the use of summary-level "Yes" or "No" answers. This RFP Master ™ uses a Feature Support Matrix ™ (FSM) that identify BOTH feature AVAILABILITY and DELIVERY Method. This RFP Master function is useful during both the accounting software selection AND the system implementation phases of large projects because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing. Choose accounting software more effectively!


Accounting Software Solutions

Unlike other accounting software RFPs, an RFP Master can illustrate potential support problems (and risk) inherent in vendor accounting software proposals. The Feature Support Matrix ™ (FSM) used in each RFP Master ™ categorizes the inherent risk posed for each criteria, and uses that information to calculate the SUPPORTABILITY INDEX ™ for each vendor RFP response. For sample, a feature delivered "out of the box" FULLY SUPPORTED is less risky than one delivered through custom programming, even if the programming is free. This RFP Master function is useful during both the accounting selection AND the implementation phases of a large accounting system because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.


Workflow Processing Capabilities

The ability of the proposed accounting software system to successfully integrate with existng business process workflows, or implement new workflows, is critical to a achieving the high productivity increases and ROI expected of the new accounting system. This accounting software RFP Master examines all pertinent Workflow features in detail.


Vendor Response Abilities

Vendors must answer each accounting RFP question by choosing from a pre-defined list of possible responses. See below for an sample of this drop-down list. This forces all vendors to respond to each accounting software question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures vendor accounting software proposals are easy to compare and evaluate!


Accounting Comparison

These accounting comparison matrices automatically change vendor response cell background color to GREEN, YELLOW, or RED, to reflect how favorable each response is to your needs! Compared to the tedious task of reviewing thousands of mono-color Yes/No answers, these colored responses allow problem areas to be spotted more easily, and risk assessment is made much more accurate. All required accounting comparison matrices are included and ready-to-use! Quickly and easily compare accounting system proposals side-by-side, feature by feature, in detailed comparisons you control! Keep your accounting software project on-schedule and under-budget.


Evaluation Ratios

Use an extensive set of ratio calculations to compare accounting vendor proposals quickly and efficiently. This help infore a more accurate accounting software choice!



Use an extensive set of CUSTOMIZABLE Weighted Grade Scoring calculations to evaluate the suitability of vendor proposals to your specific prioritized needs quickly and efficiently.


Evaluation Ratios Side-by-Side Comparison

This scorecard uses an extensive set of ratio calculations to compare vendor proposals quickly and efficiently. This insuresa a very complete accounting system choice!


Cost Savings Analysis.

COST SAVINGS ANALYSIS - Calculates and illustrates Yearly Savings, Payback Period, Return on Imvestment (ROI), Internal Rate of Return (IRR), and other software project decision making ratios.


Weighted Grade Score Graph

Compares the Weighted Grade Point Score calculated for each proposed accounting system. This is calculated as follows: The accounting software vendor response to each RFP question is assigned an unweighted "raw" score. This raw score is then multiplied by the weight factor you entered previously (default = 1) for that accounting system RFP question to calculate the weighted score for each response. All of these individual scores are then totaled for use in this comparison. This score is essentially a measure of how well a accounting software system fits your business and software needs, prioritized by the weight (importance level) you assigned to each question in the RFP. In essence, this score measures the SUITABILITY of each proposed accounting software system to your overall requirements. . NOTE this score measures just software functionality, and does not include any measure of vendor background, expertise, support, or programming ability.


Feature Delivery Method Comparison:

An analysis of how each accounting vendor is proposing to deliver the system feature/function contained in their accounting software system proposal. The graph below shows the percentage that is Fully Supported "out-of-the-box", the percentage to be done via Report Writer, a Configuration Parameter, or Third-Party add-in, versus the percentage to be done via Custom Coding (Scripting / Programming). This information is very useful in terms of identifying RISK, since a Fully Supported (and tested) accounting feature presents far less risk than that same accounting feature done as a "custom programming" task.This is very useful in any accounting software selection effort. Also, see the Supportability Index, which sums up these detail risk factors.


Accounting Supportability Index Graph:

The Supportability Index is a forecast of how much accounting software support and maintenance may be required to keep each proposed software system running at full potential over it's lifetime. This score is determined by how much custom coding is required to implement the proposed accounting software, and which business processes depend on the customized software.


Overall Comparison Graph:

This graph compares the Weighted Grade (Suitability) Score, Supportability Index, and the Vendor Capabilities Profile side-by-side for easy reference. It is important to see how much custom coding is in a proposed accounting system that also has a high Weighted Score, along with the Vendor Profile. The more custom code, the higher the risk posed by that accounting system. Therefore, the more custom coding, the more expertise and capabilities a vendor should have. This is very helpful in all accounting software selection processes.


Vendor Capability Rating

The backgrounds, expertise, capabilities, and certifications of each vendor is obtained in the Vendor Global Issues section of the accounting RFP. The accounting vendor responses to this section are totaled separately from the software functionality topics, and this data is used to calculate the "Vendor Profile Score". The higher the score, the more CAPABILITIES a vendor is probably going to be able to provide.

If you have questions about using the templates above, or how to select accounting software in general, please Contact Us! We have over 30 years direct "hands-on" accounting experience ranging from small operations to Wal-Mart, and our advice & support is always free!    

Accounting Software RFP Sample
free example accounting RFP template

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RFP Toolkit -


Buy just the Accounting Software RFP Template and Vendor Response Evaluation Templates described above. This includes the Accounting Requirements Checklist with Fit-GAP Analysis, Request for Proposal (RFP) Template, and all Vendor Response (Proposal) Weighted Grade Scoring, Supportability, Comparison Matrix, and Financial Ratio calculation tools. Everything needed to plan your new system, identify your true requirements, prepare a meaningful RFP, and select the best Accounting software based on your requirements. This bundle includes ALL the Tools summarized below:

  • No Limit on Vendors, Staff Users, and Projects - 30 Day Guarantee
  • 4,474+ Accounting System Selection Criteria
  • INCLUDED FREE - The Requirements Checklist with Fit-GAP Analysis - with access to well over 3,000 system level criteria
  • All User Needs & System Planning Templates
  • the Requirements Checklist with Fit/GAP Analysis Template
  • Request for Proposal (RFP) Template Toolkit for a Accounting System
    • In-Depth, Detailed Request for Proposal (RFP) Template
    • Vendor Input Validation
    • Feature Availability & Delivery Evaluation
    • Vendor RFP Response Evaluation
    • Response Quality Analysis
    • Enhancement / Cost Cross-Reference
    • Weighted Grade Scoring
    • Supportability Index Scoring
    • Optimized RFP Guide
  • RFP Documentation
  • All Cover Letter, Guide, & Checklist Templates
  • INCLUDES the full Accounting Software Proposal Evaluation, Comparison, & Selection Template Toolkit
    • Side-by-Side Response Comparison with Heat Map
    • Vendor Response Quality Ratios
    • Response Evaluation Scorecard
    • 3-D Bar Chart Response Comparison Graphs
    • Financial Ration Analysis
    • Evaluation Matrix Documentation
  • FREE LIVE SUPPORT - Telephone/Email

    Accounting System RFP Template and Response Evaluation Matrices -

    $479.00 US         (Secure Checkout)    

    If you have any questions about how to right an RFP or select accounting system software, please contact our Qualified Experts for FREE ADVICE!

    Advice & Support from an Accounting Software Selection Expert is Always FREE!

    You may also be interested in an RFP Template for:

    Accounting Software for Distributors.

    Accounting & Business Management Software.

    View the complete RFP template List of all available Accounting Software Systems.

    A Vendor Demonstration Script for Accounting Software is available at:

    Accounting System Demo Script.

    Are you just starting to identify Accounting Software features? Use this list of

    Accounting System Features and Requirements.

    Looking for a qualified, local accounting system selection consultant? An Infotivity-certified consultant offers the expertise and tools needed to provide valuable advice & services at each step of the accounting software selection process! Let us recommend a certified consultant!

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    Requirements Checklist
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    Accounting Software RFP

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