Procurement Software Selection

Select Procurement Purchasing Software Successfully

• 2,236 Unbiased RFP Requirements - No Vendor Influence or Connection
• Save Time Doing Everything Needed to Select the BEST Procurement System
• End-to-End Workflow Process Capabilities - (View Details)
• Vendor Responses Evaluated at BOTH the Functional and Financial Levels
• Evaluation BASED on Your Procurement requiements / levels

Procurement Purchasin RFP Templates

This RFP Template and Evaluation Toolkit enables you to review the following Procurement criteria and functions to select the best system based on your firm's needs: 2,236 Procurement System Features Procurement Artificial Intellegince (AI) functions Report Data and Setup Capabilities Procurement Workflow/BPM Processes (End-to-End if needed) Dashboard Functions / Mobile Apps External Integration ; Unseen "exception case" Supporting Tools and Documents See the above in more detail here: Expanded Features Descriptions.

Select Procurement Software Accurately

Designed specifically for selecting Procurement Purchasin software systems for Procurement System automation, the template-based tools below can save time & money during each step needed to successfully choose Procurement software.  Quickly select the best Procurement Purchasin software system by using these:
RFP Template Capabilities for Procurement System Automation Procurement Software

• Workflow Planning
• Procurement Automation Software Request for Proposal (RFP) Creation
• Vendor Input Validation
• Feature Availability & Delivery Method
• Enhancement/Cost Cross Reference

EVALUATION and COMPARISON Template for Procurement System Automation Systems

• Weighted Grade (Suitability) Scoring
• Supportability Scoring
• Vendor RFP Response (Proposal) Evaluation
• Procurement Automation Response Quality Analysis
• Side-by-Side Response Comparison
• Vendor Response Scorecards
• 3-D Bar Chart Comparisons
• "WHAT-IF" Analysis
• Financial Ratios & Payback Calculator
• Procurement Cutover (Go Live) Checklist
• Workflow Planning Checklist

Actual screens and questions from this Procurement RFP template are shown below to illustrate how it enables you to easily collect the unique metrics needed to successfully identify, select, acquire, and implement the PSA enterprise resource planning software solution best suited to your organization's needs.

 

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  In-Depth Procurement Purchasin RFP Functionality - Obtain Meaningful Responses that are Easily Compared and Evaluated. This RFP Template INCLUDES the following capabilities:

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IDENTIFY FEATURE AVAILABILITY & DELIVERABILITY. Unlike other Procurement RFPs, Infotivity enterprise resource planning RFP Masters automatically collect the information needed to identify BOTH the AVAILABILITY of software features, and their DELIVERABILITY, i.e., HOW those features will be delivered. This Procurement Purchasin RFP collect information which can be used to predect more reliable Procurement implementation schedules.

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Determine RISK and SUPPORTABILITY. Procurement RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX ™ of each proposed Procurement System Automation enterprise resource planning software system. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing support needed to keep each proposed Procurement Purchasin software system up and running. Measure the true impact of each system on your business over the long term.

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ENHANCEMENT COST TRACKING - This Procurement System RFP template feature provides a facility for cross-referencing the cost of specific custom programming and/or scripting tasks with vendor invoices. This enables the RFP to become a very useful implementation cost management/audit tool. Ideal for Earned Value Management (EVM).

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CUSTOMIZABLE WEIGHTED GRADE SCORING - (automatically calculate suitability to unique company needs!) Highly flexible weighted grade score based on user-defined weights down to the detail row and response level is calculated for each RFP question criteria. This user-defined, customizable weighting allows vendor RFP responses to be evaluated based on your company's specific needs priorities. Calculate weighted scores by department, by workflow process, by application, or by activity to calculate a score that reflect the true value and impact of a proposed Procurement Purchasin software system.

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WORKFLOW TOPICS ensure the proposed enterprise resource planning software can be fully integrated and utilized to enhance business procedures at all levels of the enterprise.

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VENDOR RESPONSE VALIDATION saves time and effort, and reduces errors, when evaluating vendor software proposals. View example here.

EASILY CUSTOMIZED to meet your unique enterprise resource planning system needs, using basic Excel techniques.

PROVEN MS EXCEL TECHNOLOGY. Everybody already knows Excel. Save time & effort across the board! No installation, no learning curve.

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  All Vendor Response Evaluation & Comparison tools listed below are INCLUDED with this Procurement Purchasin software RFP. Evaluate Proposed Software Based on Suitability, Quality, Supportability, and Financial Impact.

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"APPLES-to-APPLES" FEATURE COMPARISON of vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed Procurement Purchasin system software features side-by-side faster and more accurately with the fully automated Color Comparison Chart™ matrix included with this RFP at no extra charge. View a typical comparison here.

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"Procurement Purchasin Response Evaluation Ratios (scores) indicate how a vendor is planning to provide the proposed solution, e.g. the pros and cons of a vendor proposal from a practical "is it doable?" perspective. See HOW a vendor is planning to address each of your requirements, and just how reliable it really is.. View a typical evaluation ratios here.

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RESPONSE QUALITY ANALYSIS RATIOS - SIDE-BY-SIDE COMPARISON - (Compare proposal feasibility side-by-side!) Compare the "doability", i.e., the feasibility, of vendor proposals compared to each other in detail. See HOW each vendor is planning to provide the solution to your needs, and if that solution is really viable.

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DETAILED FINANCIAL ANALYSIS RATIOS provide valuable insight into how proposed software will impact your organization immediately and over the long term. View and compare side-by-side key financial ratios such as Payback Period, Present Value (PV), Net Present Value (NPV), Internal Rate of Return (IRR), and others. View financial analysis ratios here.

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AUTOMATED WEIGHTED GRADE POINT SCORING is a quantitative measure of how well a proposed Procurement Purchasin system matches up to your business priorities. This graph compares the overall total scores for each proposed system. This Score is based on all Procurement Purchasin vendor responses except Pricing and Vendor Background. View sample 3-D Bar Chart comparison here.

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Feature Delivery Methods This graph compares HOW each Procurement vendor is planning to deliver the proposed Procurement system for PSA. The bars show how much of each competing system is going to be delivered Fully Supported "out-of-the-box", how much will be delivered using the Report Writer, a Configuration option or 3rd Party product, and how much is dependant on Custom Programming & Scripting. The scores used in this Procurement Purchasin comparison are based on responses to Procurement Purchasin system questions only, i.e., no vendor, pricing, or support responses are utilized. View sample 3-D Bar Chart comparison here.

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Overall Comparison This graph compares the total Weighted Score of each proposed Procurement Purchasin system along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed Procurement Purchasin system and whether or not the Procurement system can indeed be implemented by the proposing Procurement Purchasin vendor successfully. View sample 3-D Bar Chart comparison here.

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Vendor Profile Scores This graph compares a score measuring the background, expertise, capabilities, and other data collected in the Vendor Global Issues section of the Procurement RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing Procurement Purchasin vendor. View sample 3-D Bar Chart comparison here.

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  The Supporting Documents below are INCLUDED with this Procurement Purchasin Software RFP:

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	COVER LETTER SAMPLES - Make the task easier with this Procurement RFP cover letter template collection. Choose from Letter samples designed for all events, such as "RFP Response Request", "Intent to Respond", "No Intent to Respond", "RFP Change Enclosed", "Proposal Rejection" "Finalist Selection", and " Best & Final Offer Request" to meet your unique Procurement system needs.
	FULL VERSION of the RISK ASSESSMENT MATRIX CHECKLIST focused on Procurement system acquisition and implementation projects for working sample "Click Here"
	BPR / BPE / WORKFLOW Processing Checklists - Excel-based template for mapping the current "AS-IS" state of an existing Procurement business process down to the data element level, a time-saving organizer when developing the new "TO-BE" state, or when trying to determine what is required to implement a new process, or when preparing for data conversion.
	The OPTIMIZED RFP GUIDE. Designed to be viewed in a browser off-line, this document outlines the best procedures for creating custom Procurement Procurement RFP questions. Included or Sold Separately
	The Procurement SOFTWARE CUTOVER CHECKLIST Helps Streamlines Implementation! Included or Sold Separately
	MS Word DOCUMENTATION describing the organization and usage of the Procurement RFP and Evaluation/Comparison matrices.

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      (See bottom of this page for pricing information.)

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      A Detailed & Comprehensive List of:

Procurement Automation Procurement Purchasin System Features

      Thousand plus of pre-defined Procurement software RFP criteria ensure no important business requirements or software features "slip through the cracks".  All are in a quantitative format that guarantees vendor responses will be meaningful, consistent, and easy to compare. All questions are professionally prepared by application EXCEPTION CASE software functions required.

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      Identify BOTH Procurement Automation Software Features Availability and Deliverability

Unlike other Procurement Purchasin RFP templates that try (and fail) to gather useful solutions data about complex Procurement system features, RFP Masters are not constrained to the use of summary-level "Yes" or "No" answers. This RFP Master^™ uses a Feature Support Matrix^™ (FSM) that identify BOTH feature AVAILABILITY and DELIVERY Method. This Procurement RFP Master function is useful during both the Procurement software selection AND the system implementation phases of large projects because it enables effective Earned Value Management through detailed cross-referencing of usable Procurement software functionality and vendor invoicing.

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      Determine the Risk & Supportability of Proposed

Procurement Software Solutions for PSA

Unlike other RFP templates, an Procurement software RFP Master template can illustrate potential support problems (and risk) inherent in vendor software proposals. The Feature Support Matrix^™ (FSM) used in each RFP Master^™ categorizes the inherent risk posed for each criteria, and uses that information to calculate the SUPPORTABILITY INDEX^™ for each vendor RFP response. For example, a feature delivered "out of the box" FULLY SUPPORTED is less risky than one delivered through custom programming, even if the programming is free. This RFP Master function is useful during both the software selection AND the implementation phases of a large Procurement system because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.

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      Effectively Manage Implementation

Enhancement Cost Tracker

This Procurement RFP system template provides an "Enhancement Cost" column for cross-referencing vendor invoices with the estimated cost of each custom custom script and/or source code modification proposed by the vendor. This makes the Procurement System automation Procurement RFP an ideal tool for managing vendor invoices effectively. The uses of this are many: preventing payments to vendors from exceeding usable system progress, preventing vendor over-billing, and prevents proposed tasks from being omitted, and as an implementation audit tool.
 

WEIGHTED GRADE POINT SCORING

These comprehensive and CUSTOMIZABLE Weighted Grade Point Scoring functions are used to determine how well MATCHED a vendor proposal is to your specific prioritized requirements.

      Workflow Topics Included.

      The ability of the proposed Procurement software to successfully integrate with existing business process workflows, or implement new workflows, is critical to a achieving the high productivity increases and ROI expected of the new Procurement system. This software RFP Master examines all pertinent Workflow features in detail.

      Vendor Response Input Validation.

      Vendors must answer each RFP question by choosing from a pre-defined list of possible responses. See below for an example of this drop-down list. This forces all vendors to respond to each Procurement software question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures vendor proposals are easy to compare and evaluate!

      Color-Coded, "Apples-to-Apples" Comparison of Proposed Systems

      Evaluation Ratios

      Use an extensive set of ratio calculations to compare Procurement Purchasin vendor proposals quickly and efficiently.

      Weighted Grade Score Graph

      Compares the Weighted Grade Point Score calculated for each proposed Procurement system. This is calculated as follows: The Procurement Purchasin vendor response to each RFP question is assigned an unweighted "raw" score. This raw score is then multiplied by the weight factor you entered previously (default = 1) for that Procurement System enterprise resource planning software RFP question to calculate the weighted score for each response. All of these individual scores are then totaled for use in this comparison. This score is essentially a measure of how well a Procurement Purchasin software system fits your business and software needs, prioritized by the weight (importance level) you assigned to each question in the RFP. In essence, this score measures the SUITABILITY of each proposed Procurement software system to your overall requirements. . NOTE this score measures just software functionality, and does not include any measure of vendor background, expertise, support, or programming ability.

      Feature Delivery Method Comparison:

      An analysis of how each Procurement Purchasin vendor is proposing to deliver the system feature/function contained in their Procurement Purchasin proposal. The graph below shows the percentage that is Fully Supported "out-of-the-box", the percentage to be done via Report Writer, a Configuration Parameter, or Third-Party add-in, versus the percentage to be done via Custom Coding (Scripting / Programming). This information is very useful in terms of identifying RISK, since a Fully Supported (and tested) Procurement Purchasin feature presents far less risk than that same Procurement Purchasin feature done as a "custom programming" task. Also, see the Supportability Index, which sums up these detail risk factors.

      Procurement Supportability Index Graph:

      The Supportability Index is a forecast of how much Procurement Purchasin management software support and maintenance may be required to keep each proposed software system running at full potential over it's lifetime. This score is determined by how much custom coding is required to implement the proposed Procurement Purchasin software, and which business processes depend on the customized software.

      Overall Comparison Graph:

      This graph compares both the Weighted Grade (Suitability) Score, Supportability Index, and the Vendor Capabilities Profile side-by-side for easy reference. It is important to see how much custom coding is in a proposed Procurement Purchasin system that also has a high Weighted Score, along with the Vendor Profile. The more custom code, the higher the risk posed by that Procurement Purchasin system. Therefore, the more custom coding, the more expertise and capabilities a vendor should have.

      Vendor Profile Score Graph:

      The backgrounds, expertise, capabilities, and certifications of each vendor is obtained in the Vendor Global Issues section of the Procurement Purchasin RFP. The Procurement vendor responses to this section are totaled separately from the software functionality topics, and this data is used to calculate the "Vendor Profile Score". The higher the score, the more CAPABILITIES a vendor is probably going to be.

Procurement Automation Software
RFP Sample

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  More Details

Procurement Purchasin SYSTEM REQUEST for PROPOSAL (RFP) and VENDOR RESPONSE EVALUATION TEMPLATES
Download one Zip file containing all the tools listed above, summerized below:

• Unlimited Vendors and Staff Users
• ALL 2,236+ Request for Proposal Criteria
• Requirements Checklist with Fit-GAP Tools
• In-Depth Request for Proposal
• Weighted Grade Scoring
• Supportability Index Scoring
• Side-by-Side Response Comparison with Heat Map
• ALL Vendor Response Evaluation Ratios
• ALL Financial Analysis Ratios
• FULL Response Evaluation Scorecard
• ALL 3-D Bar Chart Comparison Graphs
• FULL Optimized RFP Guide
• ALL BPR/BPE Workflow Checklists
• FULL Cutover (Go Live) Checklist
• ALL Documentation
• View all templates and tools details above
• FREE SUPPORT - Telephone/Email

$599.00 US         (Secure Checkout)

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You may also be interested in an RFP Template for:

Procurement Software Requirements Checklist with Fit-GAP Analysis.

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