Procurement Requirements Checklist

Easily Identify All Procurement/Purchasing Software Requirements, including the HIDDEN ones!

All procurement / purchasing user needs and requirements can be quickly identified using this detailed procurement / purchasing requirements checklist. This checklist utilizes 1,100 of procurement / purchasing criteria in conjunction with full GAP-Fit capabilities to ensure that all the hidden "exception case" requirements lurking in every organization's workflow and operating procedures are also identified.  Good examples are rules that start with "It is always done this way except when...", or that "This particular customer gets an extra 5% off".  This checklist tool is designed to help identify those important but hard-to-find requirements crucial for a new system to be implemented on-time and under-budget.   This purchasing software requirements checklist covers 1,100 procurement / purchasing criteria, tasks, and processes, and is certified to cover all industry standard requirementss.  The main Table of Contents (TOC) shown below illustrates the broad range of requirements included in this interactive tool.

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The "Importance Level" column enables you to easily specify HOW IMPORTANT each requirement is to your company in a consistent and quickly sorted way.  You can choose between the Importance Level options that best fit your project needs. Use 0 - 5, with 0 being not important at all.

The next column to the right, titled "Process (Category)" below, enables you to enter user-defined codes that represent the business functions, processes or procurement / purchasing software modules found in the Business Unit that is the subject of the Fit-GAP Analysis. This allows all Fit-GAP assessment results to be sorted and viewed using any special criteria needed to manage a particular procurement / purchasing project.

 

The next column to the right, titled "GAP Analysis" below, enables you to designate just WHERE, WHEN, and HOW MUCH of a GAP exists between your organization's current procurement / purchasing needs and the purchasing software system currently in use, and just as importantly, WHY. (See HOW Fit-GAP Analysis works and its benefits!)

 

The column titled "Catergories" below, enables you to designate just WHERE a GAP exists, i.e., is it a procurement / purchasing software deficiency or a mortgage point-of-sale workflow/procedural problem. This knowledge is very useful when integrating a new software system with current business processes.

The column titled "REQUIREMENTS TYPE" below, enables you to designate the TYPE of GAP that exists between your organization's current procurement / purchasing needs and and the software and/or the processes currently in use.

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Fit/GAP ANALYSIS - Sorting and Reporting

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Quickly and Easily Sort and View Procurement / Purchasing Fit/GAP assessment entries by industry standard and user-defined assessment code, as shown below. Now you can almost instantly view Fit-GAP assessments sorted by:

• Importance Level (Priority)
• Business Process, Department, Track, or Module
• GAP Size
• GAP Location
• GAP Type

The "Process" column accepts user-defined codes to allow sorting of GAP assessments by any special project need that may come up, all on a mouse click.

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