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Human Resource Information & Payroll Outsourcing

RFP - Example Questions

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This Ready-to-Use RFP Master template queries vendors about 3,716 state-of-the-art criteria essential to the successful evaluation, selection, and implementation of an integrated human resource information system (HRIS) outsource solution.  Updated frequently!

Unlike others, this HR & payroll outsourcing RFP template is not limited to collecting just basic information about vendor background, feature availability, and pricing.  This Business Process Outsourcing RFP template provides very powerful, unique functions for collecting additional information from vendors about proposed HR and payroll outsourcing risk, potential HRIS implementation problems, and on-going support issues as well. This enables Infotivity RFP templates to provide HR outsource evaluation and selection accuracy far beyond that of other RFPs.   (See the optimized RFP Capability Checklist)

Actual screens and questions from this HR & payroll outsourcing RFP and it's matching Vendor RFP Response Evaluation Toolkit are shown below to illustrate how they enable you to easily collect the unique metrics needed to successfully identify, acquire, and implement the human resource (HR) outsourcing solution best suited to your company's needs.

   If you are looking for Human Resource Information & Payroll Outsourcing RFP Click here!

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About this HR Business Process Outsourcing RFP Template:

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    SAVE WEEKS, even MONTHS OF TIME by using thousands of professionally written HR and payroll outsourcing RFP statements & questions to communicate your HR and payroll outsourcing requirements quickly and accurately. No need to re-invent the wheel.
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    IDENTIFY FEATURE AVAILABILITY & DELIVERABILITY. Unlike other outsource HR RFPs, Infotivity RFP Masters automatically collect the information needed to identify BOTH the AVAILABILITY of human resource features, and their DELIVERABILITY, i.e., HOW those outsource features will be delivered. Each HR & payroll outsourcing RFP Master includes a Feature Support Matrix (FSM) to automatically capture this information, which can be used to create very accurate and reliable HR and payroll outsourcing services system implementation schedules.
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    Determine RISK and SUPPORTABILITY. Human Resource Information RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX of each proposed human resources. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing outsourcing support needed to keep each proposed HR and payroll outsourcing services up and running smoothly. Measure the true impact of each hr services on your business over the long term.
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    VENDOR RESPONSE VALIDATION saves time and effort, and reduces errors, when evaluating vendor HR & payroll business process outsourcing proposals.
For a more detailed description of a vendor HR & payroll outsourcing RFP response validation Click Here!
    EASILY CUSTOMIZED to meet your unique human resource & payroll outsourcing service needs, using basic Excel techniques.
    PROVEN MS EXCEL TECHNOLOGY. Everybody already knows Excel. Save time & effort across the board!
    No installation, no learning curve.

Included with this HR & payroll Business Process Outsourcing RFP for Free all evaluation & comparison tools for more detail see below....
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    "APPLES-to-APPLES" COMPARISON of the outsource vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed HR & payroll outsourcing services features side-by-side faster and more accurately with the fully automated Color Comparison Chart matrix included with this RFP at no extra charge.
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    "HRIS Response Evaluation Ratios (scores) help you save time. View a typical evaluation ratios here.
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    AUTOMATED WEIGHTED GRADE POINT SCORING is a quantitative measure of how well a proposed HRIS & payroll system matches up to your business priorities. This graph compares the overall total scores for each proposed human resource & payroll system solution. This Score is based on all HR vendor responses except Pricing and Vendor Background. View sample 3-D Bar Chart comparison here.
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    Feature Delivery Methods This graph compares HOW each HR & payroll vendor is planning to deliver the proposed human resource service. The bars show how much of each competing outsourcing services system is going to be delivered Fully Supported "out-of-the-box", how much will be delivered using the Report Writer, a Configuration option or 3rd Party product, and how much is dependant on Custom Programming & Scripting. The scores used in this HRIS comparison are based on responses to HRIS system questions only, i.e., no vendor, pricing, or support responses are utilized. View sample 3-D Bar Chart comparison here.
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    Supportability Index A proposed human resource & payroll outsourcing could look very good on paper, but once implementation begins the reality could be very different. The ease with which a HRIS & payroll outsourcing services can be implemented and maintained over it's expected term. The Supportability Index is based on responses to HRIS outsourcing Features only. This graph compares the potential support effort inherent in each proposed human resource & payroll solution. View sample 3-D Bar Chart comparison here.
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    Overall Comparison This graph compares the total Weighted Score of each proposed human resource & payroll outsoucing along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed HRIS & payroll outsourcing services and whether or not the HRIS & payroll can indeed be implemented by the proposing vendor successfully. View sample 3-D Bar Chart comparison here.
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    Vendor Profile Scores This graph compares a score measuring the background, expertise, capabilities, and other data collected in the Vendor Global Issues section of the human resource and payroll outsourcing RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing HRIS vendor. View sample 3-D Bar Chart comparison here.

This HR business process outsourcing RFP also has Supporting Documents INCLUDED:

    Cover Letter Samples - Make the task easier with this HR & payroll outsourcing RFP cover letter template collection. Choose from Letter samples designed for all events, such as "RFP Response Request", "Intent to Respond", "No Intent to Respond", "RFP Change Enclosed", "Proposal Rejection" "Finalist Selection", and "Best & Final Offer Request" to meet your unique HR needs.
    Full Version of risk assessment matrix checklist focused on system acquisition and implementation projects for working sample "Click Here"
    the Optimized RFP Guide. Designed to be viewed in a browser off-line, this document outlines the best procedures for creating custom HR and payroll outsourcing RFP questions. Included or Sold Separately
    The System Cutover Checklist Helps Streamlines Implementation! Included or Sold Separately
    MS Word document describing the organization and usage of the HR comparison matrix.

      (See bottom of this page for pricing information for Human Resource & Payroll Outsourcing RFP.)

      A Detailed & Comprehensive List of:

Human Resource Information (HRIS) System Features

      Pre-defined human resource and payroll outsourcing RFP criteria ensure no important business requirements or outsourcing features "slip through the cracks".  All are in a quantitative format that guarantees vendor responses will be meaningful, consistent, and easy to compare. All questions are professionally prepared by application specialists to address BOTH the STANDARD features and EXCEPTION CASE outsourcing functions required.

      Identify BOTH HR & Payroll Outsourcing Features Availability

      Unlike other RFPs that try (and fail) to gather useful solutions data about complex human resource & payroll outsourcing features, RFP Masters are not constrained to the use of summary-level "Yes" or "No" answers. This RFP Master uses a Outsource Feature Support Matrix (FSM) that identify feature AVAILABILITY. This RFP Master function is useful during both the human resource & payroll outsourcing selection AND the system implementation phases of large HR projects because it enables effective Earned Value Management through detailed cross-referencing of usable outsourcing functionality and vendor invoicing.

      Determine the Risk & Supportability of Proposed

HR & Payroll Outsourcing Solutions

      Unlike other HR & Payroll Outsourcing RFPs, an RFP Master can illustrate potential support problems (and risk) inherent in vendor outsourcing proposals. The Feature Support Matrix (FSM) used in each RFP Master categorizes the inherent risk posed for each criteria, and uses that information to calculate the SUPPORTABILITY INDEX for each vendor RFP response. This RFP Master function is useful during both the outsourcing selection AND the implementation phases of a large human resource & payroll system because it enables effective Earned Value Management through detailed cross-referencing of usable outsourcing functionality and vendor invoicing.

      Vendor Response Input Validation.

      Vendors must answer each RFP question by choosing from a pre-defined list of possible responses. See below for an example of this drop-down list. This forces all vendors to respond to each human resource & payroll outsourcing question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures vendor proposals are easy to compare and evaluate!

      Color-Coded, "Apples-to-Apples" Comparison of Proposed Solution

HR & Payroll Outsourcing Comparison

      These comparison matrices automatically change vendor response cell background color to GREEN, YELLOW, or RED, to reflect how favorable each response is to your needs! Compared to the tedious task of reviewing hundreds of mono-color Yes/No answers, these colored responses allow problem areas to be spotted more easily, and risk assessment is made much more accurate. All required response comparison matrices are included and ready-to-use! Quickly and easily compare human resource & payroll outsourcing proposals side-by-side, feature by feature, in detailed HR & Payroll Outsourcing comparisons you control! Keep your project on-schedule and under-budget.

      Evaluation Ratios

      Use an extensive set of ratio calculations to compare HR and payroll vendor proposals quickly and efficiently.

      Weighted Grade Score Graph

      Compares the Weighted Grade Point Score calculated for each proposed human resource & payroll outsourcing solution. This is calculated as follows: The HR and payroll vendor response to each RFP question is assigned an un-weighted "raw" score. This raw score is then multiplied by the weight factor you entered previously (default = 1) for that outsourcing RFP question to calculate the weighted score for each response. All of these individual scores are then totaled for use in this comparison. This score is essentially a measure of how well a HRIS and payroll fits your business and outsourcing needs, prioritized by the weight (importance level) you assigned to each question in the RFP. In essence, this score measures the SUITABILITY of each proposed human resource & payroll outsourcing to your overall requirements. . NOTE this score measures just outsourcing functionality, and does not include any measure of vendor background, expertise, support, or programming ability.

      Feature Delivery Method Comparison:

      An analysis of how each hr & payroll vendor is proposing to deliver the outsourcing solution feature/function contained in their HR & payroll business process outsourcing proposal. The graph below shows the percentage that is Fully Supported, the percentage to be done via Report Writer, a Configuration Parameter, or Third-Party add-in, versus the percentage to be done via Custom Coding (Scripting / Programming). This information is very useful in terms of identifying RISK, since a Fully Supported (and tested) HRIS & payroll feature presents far less risk than that same HRIS feature done as a "custom programming" task. Also, see the Supportability Index, which sums up these detail risk factors.

      HRIS Supportability Index Graph:

      The Supportability Index is a forecast of how much human resource & payroll outsourcing support and maintenance may be required to keep each proposed outsourcing service running at full potential over it's lifetime. This score is determined by how much custom coding is required to implement the proposed HRIS outsourcing, and which business processes depend on the customized outsourcing solution.

      Overall Comparison Graph:

      This graph compares both the Weighted Grade (Suitability) Score, Supportability Index, and the Outsourcing Vendor Capabilities Profile side-by-side for easy reference. It is important to see how much custom coding is in a proposed human resource & payroll outsourcing system that also has a high Weighted Score, along with the Vendor Profile. The more custom code, the higher the risk posed by that HR and payroll solution.

      Vendor Profile Score Graph:

      The backgrounds, expertise, capabilities, and certifications of each vendor is obtained in the Vendor Global Issues section of the HR & Payroll outsourcing RFP. The human resource and payroll vendor responses to this section are totaled separately from the outsourcing functionality topics, and this data is used to calculate the "Vendor Profile Score". The higher the score, the more CAPABILITIES a vendor is probably going to be.

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Human Resource Management & Payroll Outsourcing with 3,716 CRITERIA
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CONCERNED ABOUT THE NEW HEALTHCARE REFORM BILL? - This RFP covers the Patient Protection and Affordable Care Act (PPACA) in depth. It queries vendors in detail about how their HR system will help your organization with its efforts to comply with the Affordable Care Act (ACA) law, regulations, and rules.

Human Resource Management & Payroll Outsourcing with the Affordable Care Act (ACA) questions
$449.00 US      
        If you have questions, please Contact Us!

 Don't see what you need? We can build and HR & payroll outsourcing RFP to meet your needs. We have many application modules. Contact us for a Quote. Reasonable pricing - very fast turn around!

   If you are looking for Human Resource Information Outsourcing with Payroll RFP Click here!

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HR & payroll outsourcing RFP template
Infotivity Technologies, Inc.
Dandridge, TN 37725-1460

E-mail us at info@infotivity.com


   Perfect for human resource information system HRIS outsourcing selection and
HR system implementation, this RFP template for on-premise and/or web based outsourcing.
All human resource & payroll outsourcing advice on comparison and evaluation screens and HTML content is:
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