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Human Resource Information Outsourcing

RFP - Example Questions

Simplifying Outsourcing Selection

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This Ready-to-Use RFP Master template queries vendors about 3,000 state-of-the-art criteria essential to the successful evaluation, selection, and implementation. (HRIS) outsource solution.  Updated frequently!

Unlike others, this HR RFP template is not limited to collecting just basic information about vendor background, feature availability, and pricing.  This RFP template provides very powerful, unique functions for collecting additional information from vendors about proposed HR outsourcing risk and potential HRIS implementation problems as well. This enables Infotivity RFP templates to provide HR outsource evaluation and selection accuracy far beyond that of other RFPs.

Actual screens and questions from this HR RFP and it's matching Vendor RFP Response Evaluation Toolkit are shown below to illustrate how they enable you to easily collect the unique metrics needed to successfully identify, acquire, and implement the human resource (HR) outsourcing solution best suited to your company's needs.

Follow these links if you are looking for an RFI/RFP to:
  • select a Human Resource & Payroll Outsource Provider
  • select a Human Resource Information Payroll, Time & Attendance Outsourcing Provider

    About this HR Business Process Outsourcing RFP Template:

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        SAVE WEEKS, even MONTHS OF TIME by using thousands of professionally written HR outsourcing RFP statements & questions to communicate your HR outsourcing requirements quickly and accurately. No need to re-invent the wheel.
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        IDENTIFY FEATURE AVAILABILITY & Unlike other outsource HR RFPs, Infotivity RFP Masters automatically collect the information needed to identify the AVAILABILITY of human resource outsource features. Each HR RFP Master includes a Feature Support Matrix (FSM) to automatically capture this information, which can be used to create very accurate and reliable HR outsourcing services implementation schedules.
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        Determine RISK and SUPPORTABILITY. Human Resource Information RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX of each proposed human resources. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing outsourcing support needed to keep each proposed HR outsourcing services up and running smoothly. Measure the true impact of each hr services on your business over the long term.
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        VENDOR RESPONSE VALIDATION saves time and effort, and reduces errors, when evaluating vendor HR business process outsourcing proposals.
        EASILY CUSTOMIZED to meet your unique human resource outsourcing service needs, using basic Excel techniques.
        PROVEN MS EXCEL TECHNOLOGY. Everybody already knows Excel. Save time & effort across the board!
        No installation, no learning curve.

    Included with this HR Outsourcing RFP for Free all evaluation & comparison tools for more detail see below....
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        "APPLES-to-APPLES" COMPARISON of the outsource vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed HR services features side-by-side faster and more accurately with the fully automated Color Comparison Chart matrix included with this RFP at no extra charge.
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        "HRIS Response Evaluation Ratios (scores) help you save time. View a typical evaluation ratios here.
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        AUTOMATED WEIGHTED GRADE POINT SCORING is a quantitative measure of how well a proposed HRIS outsourcing service matches up to your business priorities. This graph compares the overall total scores for each proposed human resource service. This Score is based on all HRIS vendor responses except Pricing and Vendor Background. View sample 3-D Bar Chart comparison here.
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        Overall Comparison This graph compares the total Weighted Score of each proposed human resource service along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed HRIS service group.View sample 3-D Bar Chart comparison here.
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        Vendor Profile Scores This graph compares a score measuring the background, expertise, capabilities, and other data collected in the Vendor Global Issues section of the human resource outsourcing RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing HRIS vendor. View sample 3-D Bar Chart comparison here.

    This HR business process outsourcing RFP also has Supporting Documents INCLUDED:

        Cover Letter Samples - Make the task easier with this HR RFP cover letter template collection. Choose from Letter samples designed for all events, such as "RFP Response Request", "Intent to Respond", "No Intent to Respond", "RFP Change Enclosed", "Proposal Rejection" "Finalist Selection", and "Best & Final Offer Request" to meet your unique HR needs.
        Full Version of risk assessment matrix checklist focused on service acquisition and implementation projects for working sample "Click Here"
        the Optimized RFP Guide. Designed to be viewed in a browser off-line, this document outlines the best procedures for creating custom HR outsourcing RFP questions. Included or Sold Separately
        The System Cutover Checklist Helps Streamlines Implementation! Included or Sold Separately
        MS Word document describing the organization and usage of the HR comparison matrix.

          (See bottom of this page for pricing information for Human Resource Outsourcing RFP.)

          A Detailed & Comprehensive List of:

    Human Resource Information (HRIS) System Features

          Pre-defined human resource outsourcing RFP criteria ensure no important business requirements or outsourcing features "slip through the cracks".  All are in a quantitative format that guarantees vendor responses will be meaningful, consistent, and easy to compare. All questions are professionally prepared by application specialists to address BOTH the STANDARD features and EXCEPTION CASE outsourcing functions required.

          Identify BOTH HR Outsourcing Features Availability

          Unlike other RFPs that try (and fail) to gather useful solutions data about complex human resource outsourcing features, RFP Masters are not constrained to the use of summary-level "Yes" or "No" answers. This RFP Master uses a Outsource Feature Support Matrix (FSM) that identify feature AVAILABILITY. This RFP Master function is useful during both the human resource outsourcing selection AND the service implementation phases of large HR projects because it enables effective Earned Value Management through detailed cross-referencing of usable outsourcing functionality and vendor invoicing.

          Determine the Risk & Supportability of Proposed

    HR Outsourcing Solutions

          Unlike other HR Outsourcing RFPs, an RFP Master can illustrate potential support problems (and risk) inherent in vendor outsourcing proposals. The Feature Support Matrix (FSM) used in each RFP Master categorizes the inherent risk posed for each criteria, and uses that information to calculate the SUPPORTABILITY INDEX for each vendor RFP response. This RFP Master function is useful during both the outsourcing selection AND the implementation phases of a large human resource outsourcing service because it enables effective Earned Value Management through detailed cross-referencing of usable outsourcing functionality and vendor invoicing.

          Vendor Response Input Validation.

          Vendors must answer each RFP question by choosing from a pre-defined list of possible responses. See below for an example of this drop-down list. This forces all vendors to respond to each human resource outsourcing question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures HR outsource vendor proposals are easy to compare and evaluate!

          Color-Coded, "Apples-to-Apples" Comparison of Proposed Solution

    HR Outsourcing Comparison

          These comparison matrices automatically change vendor response cell background color to GREEN, YELLOW, or RED, to reflect how favorable each response is to your needs! Compared to the tedious task of reviewing hundreds of mono-color Yes/No answers, these colored responses allow problem areas to be spotted more easily, and risk assessment is made much more accurate. All required response comparison matrices are included and ready-to-use! Quickly and easily compare human resource outsourcing proposals side-by-side, feature by feature, in detailed HR Outsourcing comparisons you control! Keep your project on-schedule and under-budget.

          Evaluation Ratios

          Use an extensive set of ratio calculations to compare vendor hr outsourcing proposals quickly and efficiently.

          Weighted Grade Score Graph

          Compares the Weighted Grade Point Score calculated for each proposed human resource business process outsourcing services. This is calculated as follows: The HR vendor response to each RFP question is assigned an un-weighted "raw" score. This raw score is then multiplied by the weight factor you entered previously (default = 1) for that human resource outsourcing RFP question to calculate the weighted score for each response. All of these individual scores are then totaled for use in this comparison. This score is essentially a measure of how well a HRIS outsourcing fits your business and outsourcing needs, prioritized by the weight (importance level) you assigned to each question in the RFP. In essence, this score measures the SUITABILITY of each proposed human resource outsourcing to your overall requirements. . NOTE this score measures just outsourcing functionality, and does not include any measure of vendor background, expertise, support.

          Overall Comparison Graph:

          This graph compares both the Weighted Grade (Suitability) Score, Supportability Index, and the Vendor Capabilities Profile side-by-side for easy reference. It is important to see how much enhancements is in a proposed human resource outsourcing services that also has a high Weighted Score, along with the Vendor Profile. The more enhancements, the higher the risk posed by that hr business process outsourcing serivces.

          Vendor Profile Score Graph:

          The backgrounds, expertise, capabilities, and certifications of each vendor is obtained in the Vendor Global Issues section of the HRIS outsourcing RFP. The vendor responses to this section are totaled separately from the outsourcing functionality topics, and this data is used to calculate the "HR Vendor Profile Score". The higher the score, the more CAPABILITIES a vendor is probably going to be.

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    Purchase and download the full HRIS Outsourcing RFP Master with over 3,716 criteria by clicking the "Add to Cart" button below to use our online order form and Secure Checkout.

    Human Resource Management Outsourcing with 3,716 CRITERIA
    $379.00 US      
            If you have questions, please Contact Us!

    CONCERNED ABOUT THE NEW HEALTHCARE REFORM BILL? - This RFP covers the Patient Protection and Affordable Care Act (PPACA) in depth. It queries vendors in detail about how their HR system will help your organization with its efforts to comply with the Affordable Care Act (ACA) law, regulations, and rules.

    Human Resource Management with the Affordable Care Act (ACA) questions
    $399.00 US      
            If you have questions, please Contact Us!

     Don't see what you need? We can build and HR RFP to meet your needs. We have many application modules. Contact us for a Quote. Reasonable pricing - very fast turn around!

    Use the links below if you need an RFI/RFP to:
  • select a Human Resource & Payroll Outsourcing Provider
  • choose a Human Resource Information Payroll, Time & Attendance Outsource Provider


    HR RFP template
    Infotivity Technologies, Inc.
    Dandridge, TN 37725-1460

    E-mail us at info@infotivity.com


       Perfect for human resource information system HRIS outsourcing provider selection and
    outsourced HR implementation, this RFP template for outsourced HR services is customizable.
    222 All human resource outsourcing provider selection advice and comparison and evaluation screens and HTML content is:
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