RFP Template Example Features

RFP & Evaluation Templates for Selecting the Best Software

• State-of-the-Art Software Requirements
• Powerful RFP Template
• Vendor RFP Response Evaluation Tools
• Supporting Documents & Templates

  End-to-End (E2E) Business Process evaluation & comparison filters now included!  End redundant activities. Reduce Cycle times. Eliminate workflow bottlenecks. Easily select software based on the TRUE VALUE it delivers!  View Details...

The example RFP features below illustrate how these templates can be used to save time and money at every step in the software selection process, from user needs gathering to RFP processing to system implementation. To view detailed information about a specific RFP & download working samples, please see the RFP Template button at the bottom of this page.

(All RFPs are updated on a monthly basis, and provided with a No Questions Asked, No-Nonsense 30 Day Money-Back Guarantee!)

• Professionally written in a quantitative manner to obtain easily compared and evaluated vendor responses.
  
• Full sentences used throughout to communicate needs criteria as clearly as possible to obtain the best responses.
  
• Reduce time wasted replying to redundant vendor questions caused by unclear questions.
  
• Certified to address all standard application criteria.
  
• Important Exception Cases covered in each application.

(Click thumbnail to view example RFP Table of Contents)

Eliminate the weeks, even months, of time needed to identify software requirements by using the thousands of pre-loaded software criteria as a User Needs Survey. In addition, comprehensive Fit/GAP features are also included with each RFP to efficiently identify, categorize, and prioritze user needs and system requirements. These RFP templates can be used, if needed, as a very accurate user needs assessment tool. Determine the gaps between company needs and the software currently in use with these built-in Fit/GAP tools.

Unlike other RFPs, Infotivity RFP Template Masters automatically collect the information needed to identify BOTH the AVAILABILITY of software features, and their DELIVERABILITY, i.e., HOW those features will be delivered. Each RFP Template Master includes a Feature Support Matrix^™ (FSM) to automatically capture this information, which can be used to create very accurate and reliable software system implementation schedules.

(CRM & Marketing software RFP samples shown)

Enables all RFP templates to cross-reference vendor invoice amounts with the specific features requiring custom scripting and/or source code changes. This enables the RFP become a very accurate cost management and implementation audit tool. Very useful for expediting Earned Value Management (EVM).

RFP Template Masters automatically evaluate vendor response data collected quantitatively to determine the SUPPORTABILITY INDEX^™ of each proposed software system. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing support needed to keep each proposed software system up and running. Measure the true impact of each system on your business over the long term.

(Human Resource Information System RFP examples shown.)

ensure the proposed software can be fully integrated and utilized to enhance business procedures at all levels of the enterprise.

(Workflow RFP Samples Shown)

ensures consistent, easily compared and evaluated vendor responses. This saves time and effort, eliminating errors during the comparison and evaluation of vendor proposals.
Follow this link to see an example RFP screen showing how this works.

Compare vendor RFP responses quickly and accurately using a color-coded comparison matrix that makes comparing complex responses side-by-side easier and less confusing. The matrix shows affirmative responses with green backgrounds, negative with red, and risky responses with yellow. Included with all RFP templates.

(Purchasing Management software samples shown.)

A weighted grade score based on user-defined weights is calculated for each RFP question criteria. This user-defined, customizable weighting allows vendor RFP responses to be evaluated based on your company;s specific needs priorities. Scores can be calculated by business process, by module, or by topic to obtain scores that reflect the true value of a proposed system.

Indicate how a vendor is planning to provide the proposed solution, e.g. the pros and cons of a vendor proposal from a practical "is it doable?" perspective. See HOW a vendor is planning to address each of your requirements, and just how reliable it really is.

Compare the "doability", i.e., the feasibility, of vendor proposals compared to each other in detail. See HOW each vendor is planning to provide the solution to your needs, and if that solution is really viable.

Obtain accurate information about how proposed software will affect your organization immediately and long term into the future. Compare the following key financial ratios side-by-side: Payback Period, Internal Rate of Return (IRR), Present Value (PV), Net Present Value (NPV), and others.

A score based on quantitative data that illustrates the ability of a proposed solution to to address your business needs. This bar-chart graph compares the overall total weighted grade scores of each vendor system proposed.

Compares the methods each vendor is planning to use for providing the proposed solution. The bars show how much each competing proposal relies on "out-of-the-box", Fully Supported functionality, how much functionality is based the Report Writer, the Configuration option, or 3rd Party product, and how much functionality is being delivered via Custom Programming & Scripting.

An RFP response (proposal) may appear to be very good when compared to others, but in many cases the real results are very different.once implementation begins the reality could be totally different. The ease with which a system can be implemented and maintained over it's expected life is controlled in large part by the amount of custom programming and scripting required to build & maintain the system. The Supportability Index is based on responses to Software System Features only.

This chart compares each proposed system using its total Weighted Score, its Supportability Index, and Vendor Profile. Use this to determine the OVERALL RISK of each proposed system and if the system can indeed be implemented as proposed by the vendor successfully.

Compares competing vendor's Profile Score. This is the sum of the scores for background, expertise, experience, capabilities, and other criteria located in the RFP Vendor Global Issues section. The Vendor Profile Score provides a way of quantitatively assessing the overall abilities of each proposing vendor.