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RFP Template, Requirements & Vendor Proposal Evaluation Tools
RFP to Accurately Select a Custom Application Developer!
 

 

 

 

 

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Custom System Development Accuracy

Software Developer Selection RFP & Comparison Tools - 1,251+ Criteria

The best way to identify user needs, determine software requirements, prepare a Custom Software RFP Master template, evaluate vendor responses, & select a custom system development vendor reliably!
 

Software Development Functions

Reliably develop custom software by using the comprehensive criteria groups listed immediately below. Additional system criteria are shown after to insure ALL detailes are addressed.

  •   Project Overview:
  •     Company background.
  •     A Detailed Project Description
  •         Reason Why the New System is Needed.
  •     Development Methodologies Used:
  •         Agile development breaks requirements.
  •         DevOps is a combination of development and operations.
  •         Rapid application development (RAD)
  •         Scaled Agile Framework (SAFe).
  •         Other
  •     Deliverables Services
  •     Project Management
  •         Infrastructure
  •         Functional Design
  •         Product Requirements
  •         Development
  •         QA
  •     Timeline
  •     Suggested Method
  •     Selection Criteria.
  •     Maintainability requirements

Additional custom system development criteria groups are included to insure ALL detailes are addressed as listed below.

 
  In-Depth RFP Functionality - Obtain Meaningful Responses that are Easily Compared and Evaluated. This Custom System RFP Template INCLUDES the following capabilities:

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SAVE WEEKS, EVEN MONTHS OF TIME by using over 1,251+ feature criteria to quickly and accurately identify your exact needs, then simply delete the rest to easily create an unbiased custom software development RFP that best communicates your specific requirements to vendors!  Use this Excel-based, universally understood, and highly customizable template.  In addition, a detailed Feature to Cost Traceability function helps assure a smoother system inplementation and maximum ROI. View typical RFP Table of Contents.
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IDENTIFY FEATURE AVAILABILITY & DELIVERABILITY. Unlike other custom software RFPs, Infotivity RFP Masters template automatically collect the information needed to identify BOTH the AVAILABILITY of software features, and their DELIVERABILITY, i.e., HOW those features will be delivered. Each custom software development RFP Master includes a Feature Support Matrix (FSM) to automatically capture this information, which can be used to create very accurate and reliable Custom software system implementation schedules. View samples here.
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DETERMINE RISK and SUPPORTABILITY. custom software development with eCommerce Software RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX of each proposed software system. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing support needed to keep each proposed custom software development software system up and running. Measure the true impact of each system on your business over the long term.  View sample here.
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CUSTOMIZABLE WEIGHTED GRADE SCORING - Automatically calculate proposal suitability to your unique company needs! This user-defined, customizable weighting allows vendor RFP responses to be evaluated based on your company's specific needs priorities. Calculate weighted scores by department, by workflow process, by application, or by activity to calculate the true score of a proposed custom software development project.
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WORKFLOW TOPICS ensure the proposed Custom software for management can be fully integrated and utilized to enhance business procedures at all levels of the enterprise. View Workflow samples here.
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VENDOR RESPONSE VALIDATION saves time and effort, and reduces errors, when evaluating vendor custom software development software proposals. View example here. For a more detailed description of a vendor RFP response validation Click Here!
EASILY CUSTOMIZED to meet your unique Custom system needs, using basic Excel techniques.
PROVEN MS EXCEL TECHNOLOGY. Everybody already knows Excel. Save time & effort across the board!
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  All Vendor Response Evaluation & Comparison tools listed below are INCLUDED with this custom software development software RFP. Evaluate Proposed Software Based on Suitability, Quality, Supportability, and Financial Impact.
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    "APPLES-to-APPLES" ERP FEATURE COMPARISON of vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed Custom system software features side-by-side faster and more accurately with the fully automated Color Comparison Chart matrix included with this RFP at no extra charge. View a typical comparison here.
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    CUSTOM PROPOSAL RESPONSE EVALUATION RATIOS (scores) indicate how a vendor is planning to provide the proposed solution, e.g. the pros and cons of a vendor proposal from a practical "is it doable?" perspective. See HOW a vendor is planning to address each of your requirements, and just how reliable it really is.. View a typical evaluation ratios here.
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RESPONSE QUALITY ANALYSIS RATIOS - SIDE-BY-SIDE COMPARISON - (Compare proposal feasibility side-by-side!)

Compare the "doability", i.e., the feasibility, of vendor proposals compared to each other in detail. See HOW each vendor is planning to provide the solution to your needs, and if that solution is really viable.

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    AUTOMATED WEIGHTED GRADE POINT SCORING is a quantitative measure of how well a proposed custom software development system matches up to your business priorities. This graph compares the overall total scores for each proposed custom system. This Score is based on all vendor responses except Pricing and Vendor Background. View sample 3-D Bar Chart comparison here.
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    Feature Delivery Methods This graph compares HOW each custom software development vendor is planning to deliver the proposed custom system. The bars show how much of each competing system is going to be delivered Fully Supported "out-of-the-box", how much will be delivered using the Report Writer, a Configuration option or 3rd Party product, and how much is dependant on Custom Programming & Scripting. The scores used in this custom software development and comparison are based on responses to custom system questions only, i.e., no vendor, pricing, or support responses are utilized. View sample 3-D Bar Chart comparison here.
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    Supportability Index A proposed custom system could look very good on paper, but once implementation begins the reality could be very different. The ease with which a custom software development system can be implemented and maintained over it's expected life is controlled in large part by the amount of custom programming and scripting required to build & maintain the system. The Supportability Index is based on responses to Custom Software System Features only. This graph compares the potential support effort inherent in each proposed custom software development software system. View sample 3-D Bar Chart comparison here.
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    Overall Comparison This graph compares the total Weighted Score of each proposed custom software development system along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed custom system and whether or not the custom system can indeed be implemented by the proposing vendor successfully. View sample 3-D Bar Chart comparison here.
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    Vendor Profile Scores This graph compares a score measuring the background, expertise, capabilities, and other data collected in the Vendor Global Issues section of the custom software development and eCommerce RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing custom vendor. View sample 3-D Bar Chart comparison here.


  The Supporting Documents below are INCLUDED with this Custom Software RFP:

COVER LETTER SAMPLES - Make the task easier with this custom software development RFP cover letter template collection. Choose from Letter samples designed for all events, such as "RFP Response Request", "Intent to Respond", "No Intent to Respond", "RFP Change Enclosed", "Proposal Rejection" "Finalist Selection", and " Best & Final Offer Request" to meet your unique custom system needs.
FULL VERSION of the RISK ASSESSMENT MATRIX CHECKLIST focused on custom system acquisition and implementation projects for working sample "Click Here"
BPR / BPE / WORKFLOW Processing Checklists - Excel-based template for mapping the current "AS-IS" state of an existing custom software development business process down to the data element level, a time-saving organizer when developing the new "TO-BE" state, or when trying to determine what is required to implement a new process, or when preparing for data conversion.
The OPTIMIZED RFP GUIDE. Designed to be viewed in a browser off-line, this document outlines the best procedures for creating custom RFP questions. Included or Sold Separately
The SOFTWARE CUTOVER CHECKLIST Helps Streamlines Implementation! Included or Sold Separately
MS Word DOCUMENTATION describing the organization and usage of the tailor-made software RFP and Evaluation/Comparison matrices.


      (See bottom of this page for pricing information.)


 

      A Detailed & Comprehensive List of:

Custom System Features

Thousand plus of pre-defined custom RFP criteria ensure no important business requirements or software features "slip through the cracks".  All are in a quantitative format that guarantees vendor responses will be meaningful, consistent, and easy to compare. All questions are professionally prepared by application specialists to address BOTH the STANDARD features and EXCEPTION CASE software functions required.

custom software development  and eCommerce table of content


 

      Identify BOTH Custom Software Features Availability and Deliverability

Unlike other RFP templates that try (and fail) to gather useful solutions data,/b> about complex custom software development system features, RFP Masters are not constrained to the use of summary-level "Yes" or "No" answers. This RFP Master uses a Feature Support Matrix (FSM) that identify BOTH feature AVAILABILITY and DELIVERY Method. This Custom RFP Master function is useful during both the custom software development software selection AND the system implementation phases of large projects because it enables effective Earned Value Management through detailed cross-referencing of usable custom software functionality and vendor invoicing.

Scheduling functions sample questions


 

      Determine the Risk & Supportability of Proposed

Custom Software Solutions

Unlike other RFP templates, a custom software RFP Master template can illustrate potential support problems (and risk) inherent in vendor software proposals. The Feature Support Matrix (FSM) used in each RFP Master categorizes the inherent risk posed for each criteria, and uses that information to calculate the SUPPORTABILITY INDEX for each vendor RFP response. For example, a feature delivered "out of the box" FULLY SUPPORTED is less risky than one delivered through custom programming, even if the programming is free. This RFP Master function is useful during both the software selection AND the implementation phases of a large custom software because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.

RFP sample of questions taken from the custom software development overall capabilities section


 

      Workflow Topics Included.

The ability of the proposed software development to successfully integrate with existing business process workflows, or implement new workflows, is critical to a achieving the high productivity increases and ROI expected of the new custom software. This software RFP Master examines all pertinent Workflow features in detail.

typical workflow criteria questions for custom


 

      Vendor Response Input Validation.

Vendors must answer each RFP question by choosing from a pre-defined list of possible responses. See below for an example of this drop-down list. This forces all vendors to respond to each custom software development software question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures vendor proposals are easy to compare and evaluate!

compliance issues sample questions from the custom RFP Master template


 

      Color-Coded, "Apples-to-Apples" Comparison of Proposed Systems

Custom Software Comparison

These comparison matrices automatically change vendor response cell background color to GREEN, YELLOW, or RED, to reflect how favorable each response is to your needs! Compared to the tedious task of reviewing hundreds of mono-color Yes/No answers, these colored responses allow problem areas to be spotted more easily, and risk assessment is made much more accurate. All required response comparison matrices are included and ready-to-use! Quickly and easily compare custom software development software system proposals side-by-side, feature by feature, in detailed comparisons you control! Keep your project on-schedule and under-budget.

sample of vendors answers side by side to compare in the matrix


 

      Evaluation Ratios

Use an extensive set of ratio calculations to compare custom system vendor proposals quickly and efficiently.


 

      Weighted Grade Score Graph

Compares the Weighted Grade Point Score calculated for each proposed custom software development project. This is calculated as follows: The custom software development vendor response to each RFP question is assigned an unweighted "raw" score. This raw score is then multiplied by the weight factor you entered previously (default = 1) for that custom software RFP question to calculate the weighted score for each response. All of these individual scores are then totaled for use in this comparison. This score is essentially a measure of how well a custom software system fits your business and software needs, prioritized by the weight (importance level) you assigned to each question in the RFP. In essence, this score measures the SUITABILITY of each proposed custom software system to your overall requirements. . NOTE this score measures just software functionality, and does not include any measure of vendor background, expertise, support, or programming ability.


 

      Feature Delivery Method Comparison:

An analysis of how each custom software development vendor is proposing to deliver the system feature/function contained in their custom proposal. The graph below shows the percentage that is Fully Supported "out-of-the-box", the percentage to be done via Report Writer, a Configuration Parameter, or Third-Party add-in, versus the percentage to be done via Custom Coding (Scripting / Programming). This information is very useful in terms of identifying RISK, since a Fully Supported (and tested) custom feature presents far less risk than that same feature done as a "custom programming" task. Also, see the Supportability Index, which sums up these detail risk factors.


 

      Custom System Supportability Index Graph:

The Supportability Index is a forecast of how much custom software development software support and maintenance may be required to keep each proposed software system running at full potential over it's lifetime. This score is determined by how much custom coding is required to implement the proposed custom software, and which business processes depend on the customized software.


 

      Overall Comparison Graph:

This graph compares both the Weighted Grade (Suitability) Score, Supportability Index, and the Vendor Capabilities Profile side-by-side for easy reference. It is important to see how much custom coding is in a proposed custom system that also has a high Weighted Score, along with the Vendor Profile. The more custom code, the higher the risk posed by that custom software development system. Therefore, the more custom coding, the more expertise and capabilities a vendor should have.


 

      Vendor Profile Score Graph:

The backgrounds, expertise, capabilities, and certifications of each vendor is obtained in the Vendor Global Issues section of the Custom Develetment RFP. The vendor responses to this section are totaled separately from the software functionality topics, and this data is used to calculate the "Vendor Profile Score". The higher the score, the more CAPABILITIES a vendor is probably going to be.


 


Custom System Development
RFP Sample

free example custom system RFP template

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Purchase and download the full Custom System Development RFP Template by clicking the "Add to Cart" button below to use our online order form and Secure Checkout.
 

Custom Software Development RFP Template Collection

Request for Proposal (RFP) and Vendor Response Evaluation Template Custom System
  • Unlimited Vendors and Staff Users
  • ALL 1,251+ Request for Proposal Criteria
  • In-Depth Request for Proposal
  • Weighted Grade Scoring
  • Supportability Index Scoring
  • Side-by-Side Response Comparison with Heat Map
  • ALL Vendor Response Evaluation Ratios
  • ALL Financial Analysis Ratios
  • FULL Response Evaluation Scorecard
  • ALL 3-D Bar Chart Comparison Graphs
  • FULL Optimized RFP Guide
  • ALL BPR/BPE Workflow Checklists
  • FULL Cutover (Go Live) Checklist
  • ALL Documentation
  • FREE SUPPORT - Telephone/Email
  • UNLIMITED Staff Users
  • Distribute RFP to UNLIMITED Vendors
  • Use in UNLIMITED Number of Projects

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