rfp_checklist.gif

Human Resource, Payroll, Time & Attendance Software/Outsourcing

RFP - Example Questions

   This Ready-to-Use RFP Master with over 3,816 criteria is focused on selecting human resource, payroll, time and attendance system software/outsourcing solutions, and provides benefits that go far beyond those of traditional RFPs that are limited to asking vendors Yes/No about the availability of HR, payroll, T&A software/outsourcing features. Specialized for use in complex information system environments, this RFP Master collects information from vendors about all aspects of the human resource, payroll, time and attendance software/outsourcing implementation project they are proposing.
   Actual screens and questions from this RFP are shown below to illustrate how it enables you to easily collect the unique metrics needed to successfully identify, acquire, and implement the time & attendance, payroll and human resource software/outsourcing solution best suited to your company's needs. This RFP contains questions that query vendors about SaaS, Cloud Computing, Outsourcing, Voice Technology, and other emerging capabilities to ensure the optimum fit to your current and future requirements.

Click to Enlarge
    SAVE WEEKS, even MONTHS OF TIME by using thousands of professionally written HR, payroll, T&A software/outsourcing RFP statements & questions to communicate your HR, payroll, T&A software/outsourcing system requirements quickly and accurately. No need to re-invent the wheel. View typical RFP Table of Contents.

For more criteria detail information Click Here!

Click to Enlarge
    "APPLES-to-APPLES" COMPARISON of vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed HR, payroll, T&A system software/outsourcing features side-by-side faster and more accurately with the fully automated Color Comparison Chart matrix included with this RFP at no extra charge. View a typical comparison here.
Click to Enlarge
    IDENTIFY Feature AVAILABILITY & DELIVERABILITY. Unlike other RFPs, Infotivity RFP Masters automatically collect the information needed to identify BOTH the AVAILABILITY of software/outsourcing features, and their DELIVERABILITY, i.e., HOW those features will be delivered. Each RFP Master includes a Feature Support Matrix (FSM) to automatically capture this information, which can be used to create very accurate and reliable human resource, payroll, time & attendance software/outsourcing system implementation schedules. View samples here.
Click to Enlarge
    Determine RISK and SUPPORTABILITY. RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX of each proposed software/outsourcing system. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing support needed to keep each proposed HR, payroll, T&A software/outsourcing system up and running. Measure the true impact of each system on your business over the long term.  View sample here.
Click to Enlarge
    AUTOMATED WEIGHTED GRADE POINT SCORING is a quantitative measure of how well a proposed software/outsourcing system matches up to your business priorities. This graph compares the overall total scores for each proposed system. This Score is based on all vendor responses except Pricing and Vendor Background. View sample 3-D Bar Chart comparison here.
Click to Enlarge
    Supportability Index A proposed human resource, payroll, time and attendance system could look very good on paper, but once implementation begins the reality could be very different. The ease with which a system can be implemented and maintained over it's expected life is controlled in large part by the amount of custom programming and scripting required to build & maintain the system. The Supportability Index is based on responses to Software/Outsourcing System Features only. This graph compares the potential support effort inherent in each proposed system. View sample 3-D Bar Chart comparison here.
Click to Enlarge
    EVALUATION RATIOS our RFP with Extended Analysis also calculate many vendor response (proposal) evaluation ratios enabling a very detailed review of each vendor RFP response (proposal).View example here.
Click to Enlarge
    WORKFLOW TOPICS ensure the proposed human resource, payroll, time and attendance software/outsourcing can be fully integrated and utilized to enhance business procedures at all levels of the enterprise. View Workflow samples here.
Click to Enlarge
    VENDOR RESPONSE VALIDATION saves time and effort, and reduces errors, when evaluating vendor HR, payroll, T&A software/outsourcing proposals. View example here.
    EASILY CUSTOMIZED to meet your unique human resource, payroll, time and attendance system needs, using basic Excel techniques.
    PROVEN MS EXCEL TECHNOLOGY. Everybody already knows Excel. Save time & effort across the board!
    No installation, no learning curve.


      (See bottom of this page for Free RFP sample and Pricing information.)


      A Detailed & Comprehensive List of:

Time & Attendance, Payroll and Human Resource System Features

      3,816 pre-defined human resource, payroll, time and attendance RFP criteria ensure no important business requirements or software/outsourcing features "slip through the cracks".  All are in a quantitative format that guarantees vendor responses will be meaningful, consistent, and easy to compare. All questions are professionally prepared by application specialists to address BOTH the STANDARD features and EXCEPTION CASE software/outsourcing functions required. For more criteria detail information Click Here!


      Identify BOTH HR, payroll, T&A Software/Outsourcing Features Availability and Deliverability

      Unlike other RFPs that try (and fail) to gather useful solutions data about complex human resource, payroll, time and attendance system features, RFP Masters are not constrained to the use of summary-level "Yes" or "No" answers. This RFP Master uses a Feature Support Matrix (FSM) that identify BOTH feature AVAILABILITY and DELIVERY Method. This RFP Master function is useful during both the human resource, payroll, time & attendance software/outsourcing selection AND the system implementation phases of large projects because it enables effective Earned Value Management through detailed cross-referencing of usable software/outsourcing functionality and vendor invoicing.


      Determine the Risk & Supportability of Proposed

HR, payroll, T&A Software/Outsourcing Solutions

      Unlike other RFPs, an RFP Master can illustrate potential support problems (and risk) inherent in vendor software/outsourcing proposals. The Feature Support Matrix (FSM) used in each RFP Master categorizes the inherent risk posed for each criteria, and uses that information to calculate the SUPPORTABILITY INDEX for each vendor RFP response. For example, a feature delivered "out of the box" FULLY SUPPORTED is less risky than one delivered through custom programming, even if the programming is free. This RFP Master function is useful during both the software/outsourcing selection AND the implementation phases of a large human resource, payroll, time and attendance system because it enables effective Earned Value Management through detailed cross-referencing of usable software/outsourcing functionality and vendor invoicing.


      Weighted Grade Score Graph

      Compares the Weighted Grade Point Score calculated for each proposed system. This is calculated as follows: The vendor response to each RFP question is assigned an unweighted "raw" score. This raw score is then multiplied by the weight factor you entered previously (default = 1) for that RFP question to calculate the weighted score for each response. All of these individual scores are then totaled for use in this comparison. This score is essentially a measure of how well a human resource, payroll, time and attendance software/outsourcing system fits your business and software/outsourcing needs, prioritized by the weight (importance level) you assigned to each question in the RFP. In essence, this score measures the SUITABILITY of each proposed software/outsourcing system to your overall requirements. . NOTE this score measures just software/outsourcing functionality, and does not include any measure of vendor background, expertise, support, or programming ability.


      Supportability Index Graph:

      The Supportability Index is a forecast of how much software/outsourcing support and maintenance may be required to keep each proposed HR, payroll, T&A system running at full potential over it's lifetime. This score is determined by how much custom coding is required to implement the proposed human resource, payroll, time and attendance software/outsourcing, and which business processes depend on the customized software/outsourcing.


      Color-Coded, "Apples-to-Apples" Comparison of Proposed Systems

HR, payroll, T&A Software/Outsourcing Comparison

      These comparison matrices automatically change vendor response cell background color to GREEN, YELLOW, or RED, to reflect how favorable each response is to your needs! Compared to the tedious task of reviewing hundreds of mono-color Yes/No answers, these colored responses allow problem areas to be spotted more easily, and risk assessment is made much more accurate. All required response comparison matrices are included and ready-to-use! Quickly and easily compare human resource, payroll, time and attendance software/outsourcing system proposals side-by-side, feature by feature, in detailed comparisons you control! Keep your project on-schedule and under-budget.


      Evaluation Ratios

      The Screen below describes all of the Vendor RFP Response evaluation ratios automatically calculated in our software/outsourcing RFP Masters:


      Workflow Topics Included.

      The ability of the proposed software/outsourcing to successfully integrate with existng business process workflows, or implement new workflows, is critical to a achieving the high productivity increases and ROI expected of the new HR, payroll, T&A system. This RFP Master examines all pertinent Workflow features in detail.


      Vendor Response Input Validation.

      Vendors must answer each RFP question by choosing from a pre-defined list of possible responses. See below for an example of this drop-down list. This forces all vendors to respond to each enterprise/business, web, and customer relationship management software/outsourcing question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures vendor proposals are easy to compare and evaluate!


DOWNLOAD a FREE SAMPLE RFP HERE! This live working Human Resource Information, Payroll, Time & Attendance system RFP sample has been ZIPPED for fast download.  Although not required, we recommend you SAVE it to your hard drive, then UNZIP the RFP, prior to use.

This RFP contains optional requirements criteria for complying with the Affordable Care Act (ACA). Purchase and download the full HRIS, Payroll, Time & Attendance Software/Outsourcing RFP Master by clicking the "Add to Cart" button below to use our online order form and Secure Checkout.


RFP Master for Human Resource, Payroll, Time & Attendance Software/Outsourcing - $479.00 US         (Secure Checkout)
        If you have questions, please Contact Us!






All wording and HTML about human resources outsourcing with payroll, time & attendance comparison, evaluation and solutions is:

COPYRIGHT © 1993 - 2013 Infotivity Technologies, Inc.
All Rights Reserved Supportability Index, Color Comparison, Suitability Analysis, Ready-to-Use RFP, RFP Master
Ready-to-Use RFP, and INFORequestor are trademark of Infotivity Technologies, Inc. All other trademarks are the property of their respective owners