Templates for Software Selection Request for Proposal RFP Home

Software Demonstration Script


Demo Script Features for Choosing Software Accurately





  Software Selection Home > RFP Template List > Demonstration (Presentation) Scripts

Demonstration Script Purpose

Obtaining accurate software selection decision-making information from a vendor software demonstration (demo) requires much more than investigating software feature availability. A comprehensive software demonstration script should be used to insure the presentation shows solutions to the following:

  • WORKFLOW BOTTLENECKS - How many are eliminated by the proposed software solution?
  • TRANSACTION PROCESSING - Where, How, and Why does the vendor system improve transaction processing?
  • INFORMATION RETRIEVAL - How does the software improve inquiry and reporting capabilities?
  • ADAPTABILITY - How easily can the software be adapted to changing business needs? Preferably through a demonstration.
To be effective, a demonstration script (a.k.a. a demo script) should require vendors to show how their proposed software increases PRODUCTIVITY in a meaningful, measurable way.

Demonstration Script Functions

Infotivity software demonstration (demo) scripts ensure vendor demonstrations are meaningful by requiring each vendor demonstration to follow your pre-designated tasks. This makes software weaknesses much more visible.

Each demonstration is graded using consistent criteria, enabling truly quantitative comparisons. Infotivity demo-scripts enable each member of your acquisition team to accurately assess and record, in real-time, how well the software being demonstrated meets their needs for Functionality, Productivity, Adaptability, and Risk. Weighted Grade Scores are calculated based on your customized priorities. Actual screen captures are shown below to illustrate how these demo scripts analyze software demonstrations:

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ENSURE CONSISTENT DEMONSTRATIONS AT THE DETAIL LEVEL by using hundreds of professionally written software demonstration tasks. No need to re-invent the wheel. View a typical Demo Master Table of Contents.  Note: Enterprise Resource Planning (ERP) w/CMMS example shown, Customer Relationship Management & others available.
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EASILY ENTER SUITABILITY ASSESSMENTS . Demo Masters enable users to CONSISTENTLY enter their assessment of USABILITY and SUITABILITY quantitatively and enter it in real-time during a software demonstration (presentation). View example here.  Note: Enterprise Resource Planning (ERP) demo script shown.
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AUTOMATED WEIGHTED GRADE POINT SCORING quantitatively CALCULATES how well SUITED each proposed software system is to your firm's ACTUAL business and system PRIORITIES, completely USER DEFINED. View sample analysis here.  (Time and Attendance example shown.)
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RADAR Chart Use CONCURRENT Radar Charting to COMPARE how well suited each proposed software system is to your firm's business and system requirements compared to other competing products. View example analysis here.  (Time and Attendance presentation script shown)
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"APPLES-to-APPLES" COMPARISON of vendor software demonstrations is assured through extensive use of consistent evaluation standards and input validation. View a typical comparison here.
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DETAILED PROCESS EVALUATION Accurately ANALYZE and COMPARE how well suited the demonstrated software system's sub-processes are to your firm's business and system requirements at the PROCEDURAL ;LEVEL. View sample analysis here.
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A Detailed List of:

Software Demonstration Topics

Hundreds of pre-defined demonstration topic criteria help ensure each software demonstration follows the same sequence of tasks, making vendor demos easier to compare. All questions have been professionally prepared by application specialists.


Software Solutions

Unlike other demo scripts, a Demo Master enables the user to consistently enter their ASSESSMENT of the software being demonstrated. This function utilizes standard evaluation metrics to cross-reference the complexity of a given task back to a quantitative value. level.

Customizable Weighted Grade Scores.

Automatically generate a weighted grade point score, based on your actual priorities, that ranks how well suited each demonstrated software system is to your organization's needs. You can view scores in detail as shown below.


NEW - RADAR CHARTS for each vendor response that illustrate which system is best for your needs! You can view scores in detail as shown below.

"Apples-to-Apples" Demo Evaluation

Consistent Evaluation Criteria

Quickly and easily evaluate large-scale software system demonstrations feature by feature, at the FUNCTIONALITY, PRODUCTIVITY, ADAPTABILITY, and RISK levels! Ensure unbiased, accurate, and consistent assessment of all demos.


NEW - Generate DETAILED ANALYSIS REPORTS for each vendor response that illustrate which system is best for your needs! You can view scores in detail as shown below.

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"The scenarios found in the demo script, along with Infotivity's help, led to the successful outcome of our ERP software selection project."
      - Diane H., Natural Cosmetics Mfr.

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