Project Management (PM) Software
RFP Screens & Sample Questions
Software Selection > RFP Templates > Project Management Software
This unbiased, easily customized RFP Template contains over 2,200 Project Management (PM) software requirements that will enable you to select the PM software solution best for your organization's needs. This in-depth requirements checklist addresses all industry standard PM software criteria plus the parameters needed to ensure flexibility over time. All RFP questions are in clear quantitative format, and extensive capabilities are provided to ensure all vendor PM software responses are obtained in a format that can be quickly compared "Apples-to-Apples", and evaluated very accurately, all based on your organization's actual project management requirements and goals.
In addition, this RFP comes with a comprehensive set of project management software comparison & evaluation matrices, known collectively as the Evaluation Toolkit. It provides many tools for comparing, evaluating, and analyzing proposed project management software features and all related PM system implementation activities, from all perspectives, i.e., suitability for use, feasibility and supportability, and its financial impact on your organization, to provide you with the information needed to select project management software software that best meets your needs.
Sample RFP questions and screen captures are shown below to illustrate the many features and capabilities of this project management software RFP and the Evaluation Toolkit included with it. These are grouped by functional category for both the RFP and the Evaluation Toolkit. Please select your category of interest below to view detailed information about that category. Easily select project management software solution best suited to your company's needs!
EVALUATION TOOLS INCLUDED:
|EXTREMELY EASY TO CUSTOMIZE! Use basic Excel commands to quickly tailor the RFP to communicate your unique project management system needs. Nothing to learn.|
| PROVEN MS EXCEL TECHNOLOGY. Everybody already knows Excel. Save time & effort across the board!
No installation, no learning curve. Do not make a vendor learn a new system just to respond to your RFP!
| USEFUL DURING ALL PHASES OF SOFTWARE SELECTION.The above capabilities enable this RFP and Evaluation tools to be used in many ways that save time
and money, and help achieve better results, during a all phases of a project management software selection and implementation project.
A Detailed & Comprehensive List of:
Identify BOTH PM Software Features Availability and Deliverability
Unlike other RFPs that try (and fail) to gather useful solutions data about complex project management system features, RFP Masters are not constrained to the use of summary-level "Yes" or "No" answers. This RFP Master uses a Feature Support Matrix (FSM) that identify BOTH feature AVAILABILITY and DELIVERY Method. This RFP Master function is useful during both the project management software selection AND the system implementation phases of large projects because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.
Determine the Risk & Supportability of Proposed
Uswer Defined Weighted Grade Score
Compares the Weighted Grade Point Score calculated for each proposed system. This is calculated as follows: The vendor response to each RFP question is assigned an unweighted "raw" score. This raw score is then multiplied by the weight factor you entered previously (default = 1) for that RFP question to calculate the weighted score for each response. All of these individual scores are then totaled for use in this comparison. This score is essentially a measure of how well a project management software system fits your business and software needs, prioritized by the weight (importance level) you assigned to each question in the RFP. In essence, this score measures the SUITABILITY of each proposed software system to your overall requirements. NOTE this score measures just software functionality, and does not include any measure of vendor background, expertise, support, or programming ability.
Color-Coded, "Apples-to-Apples" Comparison of Proposed Systems
Workflow Topics Included.
The ability of the proposed software to successfully integrate with existng business process workflows, or implement new workflows, is critical to a achieving the high productivity increases and ROI expected of the new PM system. This RFP Master examines all pertinent Workflow features in detail.
Vendor Response Input Validation.
Vendors must answer each RFP question by choosing from a pre-defined list of possible responses. See below for an example of this drop-down list. This forces all vendors to respond to each project management (PM) software question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures vendor proposals are easy to compare and evaluate!
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Project Management Software RFP with Response Evaluation Toolkit
Includes the RFP, All Evaluation Tools & All Supporting Documents
Unlimited Staff Use - Unlimited Vendors - Unlimited Project Usage
$299.00 (Secure Checkout)
Includes All RFP and Comparison & Evaluation Tools
All Support FREE of Charge
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