Human Resource (HR) Software Evaluation & Selection: Human Resource Information (HRIS) System

This Ready-to-Use RFP Master^™ template queries vendors about 3,651 state-of-the-art criteria essential to the successful evaluation, selection, and implementation of an integrated human resource information system (HRIS) solution. Updated frequently!

Unlike others, this RFP template is not limited to collecting just basic information about vendor background, feature availability, and pricing. This RFP template provides very powerful, unique functions for collecting additional information from vendors about proposed HR system risk, potential HRIS implementation problems, and on-going support issues as well. This enables Infotivity RFP templates to provide HR system evaluation and selection accuracy far beyond that of other RFPs. (See the optimized RFP Capability Checklist)

Actual screens and questions from this HRIS RFP and it's matching Vendor RFP Response Evaluation Toolkit are shown below to illustrate how they enable you to easily collect the unique metrics needed to successfully identify, acquire, and implement the human resource (HR) software solution best suited to your company's needs. This RFP contains questions that query vendors about SaaS, Cloud Computing, Voice Technology, and other emerging capabilities to ensure the optimum fit to your current and future requirements.

Download a Free RFP Sample at the bottom of this page.

If you are looking for Human Resource Information Software with Payroll RFP Click here!

If you are looking for Human Resource Information Software with Payroll, Time & Attendance RFP Click Here!

About this RFP Template:

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SAVE WEEKS, even MONTHS OF TIME by using thousands of professionally written HR software RFP statements & questions to communicate your HR software system requirements quickly and accurately. No need to re-invent the wheel.
To view the detail RFP Question Criteria Category list Click Here!
To view the Main HRIS RFP Capabilities Detail Click Here!

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IDENTIFY Feature AVAILABILITY & DELIVERABILITY. Unlike other RFPs, Infotivity RFP Masters automatically collect the information needed to identify BOTH the AVAILABILITY of software features, and their DELIVERABILITY, i.e., HOW those features will be delivered. Each RFP Master includes a Feature Support Matrix^™ (FSM) to automatically capture this information, which can be used to create very accurate and reliable engineer-to-order software system implementation schedules.

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Determine RISK and SUPPORTABILITY. RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX^™ of each proposed software system. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing support needed to keep each proposed HR software system up and running. Measure the true impact of each system on your business over the long term.

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WORKFLOW TOPICS ensure the proposed human resource software can be fully integrated and utilized to enhance business procedures at all levels of the enterprise.

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VENDOR RESPONSE VALIDATION saves time and effort, and reduces errors, when evaluating vendor HR software proposals.

About the included Vendor RFP Response Evaluation Toolkit:

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"APPLES-to-APPLES" COMPARISON of vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed HR system software features side-by-side faster and more accurately with the fully automated Color Comparison Chart^™ matrix included with this RFP at no extra charge.

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EVALUATION RATIOS our RFP with Extended Analysis also calculate many vendor response (proposal) evaluation ratios enabling a very detailed review of each vendor RFP response (proposal).

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AUTOMATED WEIGHTED GRADE POINT SCORING is a quantitative measure of how well a proposed HR software system matches up to your business priorities. This graph compares the overall total scores for each proposed system. This Score is based on all vendor responses except Pricing and Vendor Background.

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Feature Delivery Methods This graph compares HOW each vendor is planning to deliver the proposed human resource system. The bars show how much of each competing system is going to be delivered Fully Supported "out-of-the-box", how much will be delivered using the Report Writer, a Configuration option or 3rd Party product, and how much is dependant on Custom Programming & Scripting. The scores used in this comparison are based on responses to software system questions only, i.e., no vendor, pricing, or support responses are utilized.

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Supportability Index A proposed human resource system could look very good on paper, but once implementation begins the reality could be very different. The ease with which a system can be implemented and maintained over it's expected life is controlled in large part by the amount of custom programming and scripting required to build & maintain the system. The Supportability Index is based on responses to Software System Features only. This graph compares the potential support effort inherent in each proposed system.

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Overall Comparison This graph compares the total Weighted Score of each proposed system along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed HR system and whether or not the system can indeed be implemented by the proposing vendor successfully.

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Vendor Profile Scores This graph compares a score measuring the background, expertise, capabilities, and other data collected in the Vendor Global Issues section of the RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing vendor.

EASILY CUSTOMIZED to meet your unique human resource system needs, using basic Excel techniques.

PROVEN MS EXCEL TECHNOLOGY. Everybody already knows Excel. Save time & effort across the board!
No installation, no learning curve.

(See bottom of this page for pricing information & Human Resource RFP Sample.)

A Detailed & Comprehensive List of:

Human Resource Information (HRIS) System Features
Pre-defined human resource RFP criteria ensure no important business requirements or software features "slip through the cracks". All are in a quantitative format that guarantees vendor responses will be meaningful, consistent, and easy to compare. All questions are professionally prepared by application specialists to address BOTH the STANDARD features and EXCEPTION CASE software functions required.
For partial Human Resource Information System criteria detail information Click Here!

Identify BOTH HR Software Features Availability and Deliverability

Unlike other RFPs that try (and fail) to gather useful solutions data about complex human resource system features, RFP Masters are not constrained to the use of summary-level "Yes" or "No" answers. This RFP Master^™ uses a Feature Support Matrix^™ (FSM) that identify BOTH feature AVAILABILITY and DELIVERY Method. This RFP Master function is useful during both the human resource software selection AND the system implementation phases of large projects because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.

Determine the Risk & Supportability of Proposed

HR Software Solutions
Unlike other RFPs, an RFP Master can illustrate potential support problems (and risk) inherent in vendor software proposals. The Feature Support Matrix^™ (FSM) used in each RFP Master^™ categorizes the inherent risk posed for each criteria, and uses that information to calculate the SUPPORTABILITY INDEX^™ for each vendor RFP response. For example, a feature delivered "out of the box" FULLY SUPPORTED is less risky than one delivered through custom programming, even if the programming is free. This RFP Master function is useful during both the software selection AND the implementation phases of a large human resource system because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.

Weighted Grade Score Graph

Compares the Weighted Grade Point Score calculated for each proposed system. This is calculated as follows: The vendor response to each RFP question is assigned an unweighted "raw" score. This raw score is then multiplied by the weight factor you entered previously (default = 1) for that RFP question to calculate the weighted score for each response. All of these individual scores are then totaled for use in this comparison. This score is essentially a measure of how well a human resource software system fits your business and software needs, prioritized by the weight (importance level) you assigned to each question in the RFP. In essence, this score measures the SUITABILITY of each proposed software system to your overall requirements. . NOTE this score measures just software functionality, and does not include any measure of vendor background, expertise, support, or programming ability.

Feature Delivery Method Comparison:

An analysis of how each vendor is proposing to deliver the software feature/function contained in their proposal. The graph below shows the percentage that is Fully Supported "out-of-the-box", the percentage to be done via Report Writer, a Configuration Parameter, or Third-Party add-in, versus the percentage to be done via Custom Coding (Scripting / Programming). This information is very useful in terms of identifying RISK, since a Fully Supported (and tested) feature presents far less risk than that same feature done as a "custom programming" task. Also, see the Supportability Index, which sums up these detail risk factors.

Supportability Index Graph:

The Supportability Index is a forecast of how much software support and maintenance may be required to keep each proposed HR system running at full potential over it's lifetime. This score is determined by how much custom coding is required to implement the proposed human resource software, and which business processes depend on the customized software.

Overall Comparison Graph:

This graph compares both the Weighted Grade (Suitability) Score, Supportability Index, and the Vendor Capabilities Profile side-by-side for easy reference. It is important to see how much custom coding is in a proposed system that also has a high Weighted Score, along with the Vendor Profile. The more custom code, the higher the risk posed by that system. Therefore, the more custom coding, the more expertise and capabilities a vendor should have.

Vendor Profile Score Graph:

The backgrounds, expertise, capabilities, and certifications of each vendor is obtained in the Vendor Global Issues section of the RFP. The vendor responses to this section are totaled separately from the software functionality topics, and this data is used to calculate the "Vendor Profile Score". The higher the score, the more CAPABILITIES a vendor is probably going to be.

Color-Coded, "Apples-to-Apples" Comparison of Proposed Systems

HR Software Comparison
These comparison matrices automatically change vendor response cell background color to GREEN, YELLOW, or RED, to reflect how favorable each response is to your needs! Compared to the tedious task of reviewing hundreds of mono-color Yes/No answers, these colored responses allow problem areas to be spotted more easily, and risk assessment is made much more accurate. All required response comparison matrices are included and ready-to-use! Quickly and easily compare human resource software system proposals side-by-side, feature by feature, in detailed comparisons you control! Keep your project on-schedule and under-budget.

Evaluation Ratios

The Screen below describes all of the Vendor RFP Response evaluation ratios automatically calculated in our software RFP Masters:

Workflow Topics Included.

The ability of the proposed software to successfully integrate with existng business process workflows, or implement new workflows, is critical to a achieving the high productivity increases and ROI expected of the new HR system. This RFP Master examines all pertinent Workflow features in detail.

Vendor Response Input Validation.

Vendors must answer each RFP question by choosing from a pre-defined list of possible responses. See below for an example of this drop-down list. This forces all vendors to respond to each human resource software question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures vendor proposals are easy to compare and evaluate!

DOWNLOAD a FREE SAMPLE RFP HERE! This live working Human Resource Information system RFP sample has been ZIPPED for fast download. Although not required, we recommend you SAVE it to your hard drive, then UNZIP the RFP, prior to use.

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Purchase and download the full HRIS Software RFP Master with over 3,651 criteria by clicking the "Add to Cart" button below to use our online order form and Secure Checkout.

Human Resource Management Software with 3,651 CRITERIA
$259.00 US
If you have questions, please Contact Us!

Don't see what you need? We can build and HR RFP to meet your needs. We have many application modules. Contact us for a Quote. Reasonable pricing - very fast turn around!

   If you are looking for Human Resource Information Software with Payroll RFP Click here!
   If you are looking for Human Resource Information Software with Payroll, Time & Attendance RFP Click Here!

Infotivity Technologies, Inc.
Dandridge, TN 37725-1460
USA
865-397-1830

E-mail us at info@infotivity.com

   Perfect for HRIS software selection and HR system implementation, these RFP templates for on-premise and/or web based software, for example, HR system selection or online maintenance management software, CAFM, master data management, HR system evaluation, or warehouse management. All ERP software advice, ERP implementation tips, ERP/CRM advice, example rfp , document management systems, web based document management software, online document management software, web based document management web based maintenance management software, ERP selection, SaaS, business process mapping, HRIS software evaluation,master data management, request for proposal template, sample RFP, erp system implementation, decision matrix and RFP software screens and HTML content are:
Copyright © 1993 - 2011 Infotivity Technologies, Inc.
Excel is a trademark of Microsoft Corp.
RFP template, RFP sample format, Ready-to-Use RFP, RFP Master, RFP Toolkit,
Demo Masters and Demo-Script Template are trademarks of Infotivity Technologies, Inc.

Click Thumbnail to Enlarge	SAVE WEEKS, even MONTHS OF TIME by using thousands of professionally written HR software RFP statements & questions to communicate your HR software system requirements quickly and accurately. No need to re-invent the wheel. To view the detail RFP Question Criteria Category list Click Here! To view the Main HRIS RFP Capabilities Detail Click Here!
Click Thumbnail to Enlarge	IDENTIFY Feature AVAILABILITY & DELIVERABILITY. Unlike other RFPs, Infotivity RFP Masters automatically collect the information needed to identify *BOTH* the AVAILABILITY of software features, and their DELIVERABILITY, i.e., HOW those features will be delivered. Each RFP Master includes a Feature Support Matrix^™ (FSM) to automatically capture this information, which can be used to create very accurate and reliable engineer-to-order software system implementation schedules.
Click Thumbnail to Enlarge	Determine RISK and SUPPORTABILITY. RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX^™ of each proposed software system. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing support needed to keep each proposed HR software system up and running. Measure the true impact of each system on your business over the long term.
Click Thumbnail to Enlarge	WORKFLOW TOPICS ensure the proposed human resource software can be fully integrated and utilized to enhance business procedures at all levels of the enterprise.
Click Thumbnail to Enlarge	VENDOR RESPONSE VALIDATION saves time and effort, and reduces errors, when evaluating vendor HR software proposals.

Click Thumbnail to Enlarge	"APPLES-to-APPLES" COMPARISON of vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed HR system software features side-by-side faster and more accurately with the fully automated Color Comparison Chart^™ matrix included with this RFP at no extra charge.
Click Thumbnail to Enlarge	EVALUATION RATIOS our RFP with Extended Analysis also calculate many vendor response (proposal) evaluation ratios enabling a very detailed review of each vendor RFP response (proposal).
Click Thumbnail to Enlarge	AUTOMATED WEIGHTED GRADE POINT SCORING is a quantitative measure of how well a proposed HR software system matches up to your business priorities. This graph compares the overall total scores for each proposed system. This Score is based on all vendor responses except Pricing and Vendor Background.
Click Thumbnail to Enlarge	Feature Delivery Methods This graph compares HOW each vendor is planning to deliver the proposed human resource system. The bars show how much of each competing system is going to be delivered Fully Supported "out-of-the-box", how much will be delivered using the Report Writer, a Configuration option or 3rd Party product, and how much is dependant on Custom Programming & Scripting. The scores used in this comparison are based on responses to software system questions only, i.e., no vendor, pricing, or support responses are utilized.
Click Thumbnail to Enlarge	Supportability Index A proposed human resource system could look very good on paper, but once implementation begins the reality could be very different. The ease with which a system can be implemented and maintained over it's expected life is controlled in large part by the amount of custom programming and scripting required to build & maintain the system. The Supportability Index is based on responses to Software System Features only. This graph compares the potential support effort inherent in each proposed system.
Click Thumbnail to Enlarge	Overall Comparison This graph compares the total Weighted Score of each proposed system along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed HR system and whether or not the system can indeed be implemented by the proposing vendor successfully.
Click Thumbnail to Enlarge	Vendor Profile Scores This graph compares a score measuring the background, expertise, capabilities, and other data collected in the Vendor Global Issues section of the RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing vendor.
	EASILY CUSTOMIZED to meet your unique human resource system needs, using basic Excel techniques.
	PROVEN MS EXCEL TECHNOLOGY. Everybody already knows Excel. Save time & effort across the board! No installation, no learning curve.

Human Resource Information System

RFP - Example Questions

Human Resource Information (HRIS) System Features

HR Software Solutions

HR Software Comparison