Selecting Software - RFP templates

RFP Templates for
Selecting Software

These fully customizable, Ready-to-Use RFP Master^™ template are focused on selecting enterprise software system solutions, and provide benefits that go far beyond those of traditional RFPs limited to simply asking vendors about the availability of software features . Specialized for use in complex information system environments, RFP Masters collect information from vendors about all aspects of the enterprise-wide software implementation project being planned.
Actual screens and questions taken from an RFP Master^™ are shown below to illustrate how RFP Masters enable you to easily collect and evaluate the unique metrics needed to successfully identify, acquire, and implement the enterprise-wide software solution best suited to your company's needs. (Click thumbnails to enlarge)

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SAVE WEEKS, even MONTHS OF TIME by using thousands of professionally written software RFP statements & questions to communicate your software system requirements quickly and accurately. No need to re-invent the wheel. View typical RFP Table of Contents. (Enterprise Content Management shown.)
For view more screens and questions on enterprise content management Click Here!

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"APPLES-to-APPLES" COMPARISON of vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed system software features side-by-side faster and more accurately with the fully automated Color Comparison Chart^™ matrix included with this RFP at no extra charge. View a typical comparison here. (Accounting & Business Management software shown.)
For view more screens and questions on accounting and business management Click Here!

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IDENTIFY Feature AVAILABILITY & DELIVERABILITY. Unlike other RFPs, Infotivity RFP Masters automatically collect the information needed to identify BOTH the AVAILABILITY of software features, and their DELIVERABILITY, i.e., HOW those features will be delivered. Each RFP Master includes a Feature Support Matrix^™ (FSM) to automatically capture this information, which can be used to create very accurate and reliable software system implementation schedules. View samples here. (CRM, Sales Order Entry & Inventory Management software shown)
For view more screens and questions on CRM, order entry and inventory management Click Here!

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Determine RISK and SUPPORTABILITY. RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX^™ of each proposed software system. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing support needed to keep each proposed software system up and running. Measure the true impact of each system on your business over the long term. View sample here. (Human Resource Information System shown.)
For view more screens and questions on HRIS Click Here!

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AUTOMATED WEIGHTED GRADE POINT SCORING quantitatively identifies how well SUITED each proposed software system is to your firm's business and system requirements, in detail or 3-D Bar Chart form. View sample 3-D Bar Chart comparison here.

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WORKFLOW TOPICS ensure the proposed software can be fully integrated and utilized to enhance business procedures at all levels of the enterprise. View WorkFlow samples here.
For view more screens and questions on workflow Click Here!

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VENDOR RESPONSE VALIDATION saves time and effort, and reduces errors, when evaluating vendor software proposals. View CRM example here.
For view more screens and questions on CRM Click Here!

EASILY CUSTOMIZED to meet your unique enterprise content management system needs, using basic Excel techniques.

PROVEN MS EXCEL TECHNOLOGY. Everybody already knows Excel. Save time & effort across the board!
No installation, no learning curve.

Click here to review RFP List!

A Detailed & Comprehensive List of:
Software Requirements
Thousands of pre-defined enterprise web content management RFP criteria ensure no important business requirements or software features "slip through the cracks". All are in a quantitative format that guarantees vendor responses will be meaningful, consistent, and easy to compare. All questions are professionally prepared by application specialists to address BOTH the STANDARD features and EXCEPTION CASE software functions required.

Identify BOTH Software Features Availability and Deliverability
Unlike other RFPs that try (and fail) to gather useful solutions data about complex software system features, RFP Masters are not constrained to the use of summary-level "Yes" or "No" answers. Each RFP Master^™ uses a Feature Support Matrix^™ (FSM) that identifies BOTH feature AVAILABILITY and DELIVERY Method. This RFP Master function is useful during both the software selection AND the implementation phases of large projects because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.

Determine the Risk & Supportability of Proposed
Software Solutions
Unlike other RFPs, an RFP Master can illustrate potential support problems (and risk) inherent in vendor software proposals. The Feature Support Matrix^™ (FSM) used in each RFP Master^™ categorizes the inherent risk posed for each criteria, and uses that information to calculate the SUPPORTABILITY INDEX^™ for each vendor RFP response. For example, a feature delivered "out of the box" FULLY SUPPORTED is less risky than one delivered through custom programming, even if the programming is free. This RFP Master function is useful during both the software selection AND the implementation phases of a large system because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.

Customizable Weighted Scoring.
Automatically generate a weighted grade point "Suitability" score, based on your actual priorities, that ranks how well suited each proposed software system is to your organization's needs. You can then compare Suitability scores in detail or in 3-D Bar Chart form, as shown below.

"Apples-to-Apples" Comparison of Proposed Systems
Fast, Color-Coded Software Comparison
These comparison matrices automatically change vendor response cell background color to GREEN, YELLOW, or RED, to reflect how favorable each response is to your needs! Compared to the tedious task of reviewing hundreds of mono-color Yes/No answers, these colored responses allow problem areas to be spotted more easily, and risk assessment is made much more accurate. All required response comparison matrices are included and ready-to-use! Quickly and easily compare large-scale software system proposals side-by-side, feature by feature, in detailed comparisons you control! Keep your project on-schedule and under-budget.

Workflow Topics Included.
The ability of the proposed software to successfully integrate with existing business process work flows, or implement new workflows, is critical to a achieving the high productivity increases and ROI expected of the new system. This RFP Master examines all pertinent Workflow features in detail.

Vendor Response Input Validation.
Vendors must answer each RFP question by choosing from a pre-defined list of possible responses. See below for an example of this drop-down list. This forces all vendors to respond to each enterprise/business, web, and content management software question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures vendor proposals are easy to compare and evaluate!

Click here to review RFP List!

All Request for Proposal (RFP) writing and accounting software advice & tips warehouse management software
system planning, RFP Response Writing, Document Management Software tips software comparison,
software evaluation spreadsheet Accounting Software, Customer Relationship Management Software Document Management Software selection ERP Software,
software acquisition management, electronic document management software selection tips enterprise content management software consulting
ERP software advice ERP/CRM advice, web based document management software, online document management software,
web based document management software content, and RFP software screens and HTML content is:
COPYRIGHT © 1993 - 2010 Infotivity Technologies, Inc.
All Rights Reserved Supportability Index, Color Comparison, Suitability Analysis, Ready-to-Use RFP, RFP Master
Ready-to-Use RFP, and INFORequestor are trademark of Infotivity Technologies, Inc. All other trademarks are the property of their respective owners

Click to Enlarge	SAVE WEEKS, even MONTHS OF TIME by using thousands of professionally written software RFP statements & questions to communicate your software system requirements quickly and accurately. No need to re-invent the wheel. View typical RFP Table of Contents. (Enterprise Content Management shown.) For view more screens and questions on enterprise content management Click Here!
Click to Enlarge	"APPLES-to-APPLES" COMPARISON of vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed system software features side-by-side faster and more accurately with the fully automated Color Comparison Chart^™ matrix included with this RFP at no extra charge. View a typical comparison here. (Accounting & Business Management software shown.) For view more screens and questions on accounting and business management Click Here!
Click to Enlarge	IDENTIFY Feature AVAILABILITY & DELIVERABILITY. Unlike other RFPs, Infotivity RFP Masters automatically collect the information needed to identify *BOTH* the AVAILABILITY of software features, and their DELIVERABILITY, i.e., HOW those features will be delivered. Each RFP Master includes a Feature Support Matrix^™ (FSM) to automatically capture this information, which can be used to create very accurate and reliable software system implementation schedules. View samples here. (CRM, Sales Order Entry & Inventory Management software shown) For view more screens and questions on CRM, order entry and inventory management Click Here!
Click to Enlarge	Determine RISK and SUPPORTABILITY. RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX^™ of each proposed software system. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing support needed to keep each proposed software system up and running. Measure the true impact of each system on your business over the long term. View sample here. (Human Resource Information System shown.) For view more screens and questions on HRIS Click Here!
Click to Enlarge	AUTOMATED WEIGHTED GRADE POINT SCORING quantitatively identifies how well SUITED each proposed software system is to your firm's business and system requirements, in detail or 3-D Bar Chart form. View sample 3-D Bar Chart comparison here.
Click to Enlarge	WORKFLOW TOPICS ensure the proposed software can be fully integrated and utilized to enhance business procedures at all levels of the enterprise. View WorkFlow samples here. For view more screens and questions on workflow Click Here!
Click to Enlarge	VENDOR RESPONSE VALIDATION saves time and effort, and reduces errors, when evaluating vendor software proposals. View CRM example here. For view more screens and questions on CRM Click Here!
	EASILY CUSTOMIZED to meet your unique enterprise content management system needs, using basic Excel techniques.
	PROVEN MS EXCEL TECHNOLOGY. Everybody already knows Excel. Save time & effort across the board! No installation, no learning curve.