RFP Masters™
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RFP Masters™ |
Use this comprehensive RFP template and vendor response evaluation toolkit to save time, reduce cost, and ensure selection of the best Time & Attendance software for your firm's needs. Eliminate the weeks of time needed to identify software requirements by using this proven, standard RFP containing hundreds of detailed criteria. In addition, this RFP identifies Earned Value Management points that can reduce implementation costs up to 35%.
Quickly view quantitative, "apples-to-aples" comparison and custom weighted score analysis using the vendor response (proposal) evaluation tools included in this RFP Master & Toolkit, as shown below.
Much more than simply a list of software features, each RFP Master contains key EXCEPTION CASE questions to help ensure the highest ROI and usability levels are attainable by the selected software, plus sections that investigate vendor background, scalability, support, pricing, and more. All are in familiar Excel spreadsheet format. Each streamlines the many complex tasks required to not just distribute an electronic RFP, but also to efficiently evaluate the vendor responses to that RFP! Enjoy the benefits of:
Thousands of pre-configured RFP statements and questions in quantitative format. Why reinvent the wheel? View typical RFP questions. (T&A software topics shown)
A Feature Support Matrix (FSM) to collect the data needed to reliably assess the RISK inherent in each proposal. An FSM identifies not only which functions are available, but HOW they will be delivered. A feature available "out of the box" is less risky than one available only through custom programming, even if the programming is free. View sample here.
RFPs with full vendor response input validation that ensures "apples-to-apples" comparison of vendor proposals. Enjoy detailed comparisons, and more accurate scoring, with far less work. Keep you project on-schedule and under-budget. View typical Drop-Down List here.
Automated Weighted Grade Point Scoring to quantitatively identify how well each proposed system suits your prioritized requirements, in detail or 3-D Bar Chart form. Easily tailored to your priorities and adaptable to RFP questions you might want to add. View sample 3-D Bar Chart comparison here. (T&A software topics shown)
Quickly comparing any number of vendor proposals side-by-side at the detailed feature level, limited only by Excel's capabilities.View typical Response Comparison here.
Fully and easily customizable using standard Excel techniques.
Proven Excel technology. Everybody already knows Excel. Save time & effort across the board! No installation, no learning curve. On the flip-side, why force vendors to download special software, or learn new software, or be chained to the Web, just for an RFP? You do not want vendors to "PASS" on your RFP.
Thousands of pre-loaded RFP questions ensure no important requirements "slip through the cracks". All questions are in quantitative format that ensures all vendor responses will be concise and easy to compare. All are professionally prepared by application specialists to address BOTH the STANDARD features and EXCEPTION CASE software functions required by a specific software application type.
Obtain vendor responses that are more useful than simplistic "Yes" or "No" answers. All RFP Masters use a Feature Support Matrix (FSM) that identifies feature AVAILABILITY, RISK, and HOW each feature will be delivered. For example, a feature delivered "out of the box" is less risky than one delivered through custom programming, even if the programming is free. This RFP Master tool is useful during both the software selection AND the implementation phases of a large software system because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.
Vendors must answer each RFP question by choosing from a pre-defined list of possible responses. See line #351 for a typical example of this drop-down list of possible answers. This forces all vendors to respond in a consistent, standard manner. Eliminate the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures vendor proposals are easy to compare and evaluate!
Automatically generate a weighted grade point "Suitability" score, based on your actual priorities, that ranks how well each proposed system fits your organizational needs. You can then compare Suitability scores in detail or in 3-D Bar Chart form, as shown below.
Quickly compare proposals side-by-side, feature by feature, in detailed comparisons you control!
