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ERP Outsource MFG System

RFP - Example Questions

Simplifying ERP Software Selection

ERP RFP Templates Home  >  Request for Proposal (RFP) List  >  ERP Selection  >  ERP RFP for Companies that Outsource MFG

This Ready-to-Use RFP Template Master for ERP with Outsourced Manufacturing queries vendors about more than 5,000 state-of-the-art criteria essential to the successful evaluation, selection, and implementation of an integrated enterprise resoucre planning system (ERP) software solution for companies that outsource their manufacturing.  Updated frequently!

Unlike others, this outsource manufacturing ERP RFP template is not limited to collecting just basic information about vendor background, feature availability, and pricing.  This ERP RFP template provides very powerful, unique functions for collecting additional information from vendors about proposed ERP software system risk, potential implementation problems, and on-going support issues as well. This enables Infotivity Outsource MFG ERP RFP templates to provide ERP system evaluation and selection accuracy far beyond that of other RFPs.   (See the optimized ERP RFP Capability Checklist)

Actual screens and questions from this outsource manufacturing ERP RFP and it's matching Vendor RFP Response Evaluation Toolkit are shown below to illustrate how they enable you to easily collect the unique metrics needed to successfully identify, acquire, and implement the enterprise resoucre planning (ERP) software solution best suited to your company's outsourcing needs.


About this RFP Template:

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    SAVE WEEKS, even MONTHS OF TIME by using thousands of professionally written ERP software RFP statements & questions to communicate your ERP software system requirements quickly and accurately. No need to re-invent the wheel.

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Webutation

Referred by:

Microsoft - since 2008 in -
Step by step: A Guide to Business Solution Selection

New York State Government Finance Officers' Association (NYS GFOA) - since
2006 in Suggested ERP RFP Outline

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    IDENTIFY FEATURE AVAILABILITY & DELIVERABILITY. Unlike other ERP RFPs, Infotivity outsource mfg ERP RFP Masters automatically collect the information needed to identify BOTH the AVAILABILITY of software features, and their DELIVERABILITY, i.e., HOW those features will be delivered. Each outsource mfg ERP RFP Master includes a Feature Support Matrix (FSM) to automatically capture this information, which can be used to create very accurate and reliable software system implementation schedules.
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    Determine RISK and SUPPORTABILITY. Outsource Manufacturing Enterprise Resource Planning System RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX of each proposed system for professional service. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing support needed to keep each proposed ERP software system up and running. Measure the true impact of each system on your business over the long term.
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    WORKFLOW TOPICS ensure the proposed enterprise resoucre planning software can be fully integrated and utilized to enhance business procedures at all levels of the enterprise.
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    VENDOR RESPONSE VALIDATION saves time and effort, and reduces errors, when evaluating vendor ERP proposals for companies that outsource manufacturing.
For a more detailed description of a vendor ERP RFP response validation Click Here!
    EASILY CUSTOMIZED to meet your unique outsource mfg enterprise resoucre planning system needs, using basic Excel techniques.
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    No installation, no learning curve.

Included with this ERP RFP template are all the evaluation & comparison tools listed below.
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    "APPLES-to-APPLES" COMPARISON of vendor ERP RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed outsource mfg ERP system software features side-by-side faster and more accurately with the fully automated Color Comparison Chart matrix included with this ERP RFP at no extra charge.
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    "Enterprise Resource Planning Response Evaluation Ratios (scores) help you save time. View typical evaluation ratios here.
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    AUTOMATED WEIGHTED GRADE POINT SCORING is a quantitative measure of how well a proposed enterprise resoucre planning system matches up to your outsourcing manufacturing priorities. This graph compares the overall total scores for each proposed ERP system. This Score is based on all ERP vendor responses except Pricing and Vendor Background. View sample 3-D Bar Chart comparison here.
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    Feature Delivery Methods This graph compares HOW each vendor is planning to deliver the proposed enterprise resoucre planning system. The bars show how much of each competing system is going to be delivered Fully Supported "out-of-the-box", how much will be delivered using the Report Writer, a Configuration option or 3rd Party product, and how much is dependant on Custom Programming & Scripting. The scores used in this ERP comparison are based on responses to ERP system questions only, i.e., no vendor, pricing, or support responses are utilized. View sample 3-D Bar Chart comparison here.
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    Supportability Index A proposed outsource mfg enterprise resoucre planning system could look very good on paper, but once implementation begins the reality could be very different. The ease with which a ERP system can be implemented and maintained over it's expected life is controlled in large part by the amount of custom programming and scripting required to build & maintain the system. The Supportability Index is based on responses to ERP Software System Features only. This graph compares the potential support effort inherent in each proposed enterprise resoucre planning system. View sample 3-D Bar Chart comparison here.
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    Overall Comparison This graph compares the total Weighted Score of each proposed outsource mfg enterprise resoucre planning system along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed ERP system and whether or not the ERP system can indeed be implemented by the proposing professional services ERP vendor successfully. View sample 3-D Bar Chart comparison here.
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    Vendor Profile Scores This graph compares a score measuring the background, expertise, capabilities, and other data collected in the Vendor Global Issues section of the ERP RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing professional services vendor. View sample 3-D Bar Chart comparison here.


This ERP RFP for companies that outsource mfg also has Supporting Documents INCLUDED:

    COVER LETTER SAMPLES - Make the task easier with this outsource mfg ERP software RFP cover letter template collection. Choose from Letter samples designed for all events, such as "RFP Response Request", "Intent to Respond", "No Intent to Respond", "RFP Change Enclosed", "Proposal Rejection" "Finalist Selection", and "Best & Final Offer Request" to meet your unique.
    BPE/BPR/WORKFLOW Checklists - An ideal template for mapping the current "AS-IS" state of an existing process down to the data element level, a time-saving organizer when developing the new "TO-BE" state or determining what is required to implement a new ERP process, or preparing for data conversion.


      (See bottom of this page for pricing information & Enterprise Resource Planning RFP.)


      A Detailed & Comprehensive List of:

Enterprise Resource Planning (ERP) System Features for Companies Outsource MFG

      Pre-defined enterprise resoucre planning RFP criteria ensure no important business requirements or software features "slip through the cracks".  All are in a quantitative format that guarantees vendor responses will be meaningful, consistent, and easy to compare. All questions are professionally prepared by application specialists to address BOTH the STANDARD features and EXCEPTION CASE software system functions required.

erp tabel of content for companies outsource mfg


      Identify BOTH ERP Software Features Availability and Deliverability

      Unlike other ERP RFPs that try (and fail) to gather useful solutions data about complex enterprise resoucre planning system features, outsource mfg ERP RFP Masters are not constrained to the use of summary-level "Yes" or "No" answers. This RFP Master uses a Feature Support Matrix (FSM) that identify BOTH feature AVAILABILITY and DELIVERY Method. This ERP RFP Master function is useful during both the enterprise resoucre planning software selection AND the system implementation phases of large software system projects because it enables effective Earned Value Management through detailed cross-referencing of usable software system functionality and vendor invoicing.

sample ERP rfp question for companies that outsource manufacturing


      Determine the Risk & Supportability of Proposed

ERP Software Solutions

      Unlike other ERP RFPs, an outsource mfg ERP RFP Master can illustrate potential support problems (and risk) inherent in vendor software proposals. The Feature Support Matrix (FSM) used in each RFP Master categorizes the inherent risk posed for each criteria, and uses that information to calculate the SUPPORTABILITY INDEX for each ERP vendor RFP response. For example, a feature delivered "out of the box" FULLY SUPPORTED is less risky than one delivered through custom programming, even if the programming is free. This RFP Master function is useful during both the software selection AND the implementation phases of a large enterprise resoucre planning system because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.

outsource manufacturing questions that is used in this ERP RFP


      Workflow Topics Included.

      The ability of the proposed software to successfully integrate with existing business process workflows, or implement new workflows, is critical to a achieving the high productivity increases and ROI expected of the new outsource mfg ERP system. This RFP Master examines all pertinent Workflow features in detail.

Shown RFP sample workflow questions for companies that outsource manufacturing


      Vendor Response Input Validation.

      ERP Vendors must answer each RFP question by choosing from a pre-defined list of possible responses. See below for an example of this drop-down list. This forces all vendors to respond to each enterprise resoucre planning software question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures ERP vendor proposals are easy to compare and evaluate!

Show example of the drop down list for outsource manufacturing companies rfp


      Color-Coded, "Apples-to-Apples" Comparison of Proposed ERP Systems

ERP Software Comparison for Companies that Outsourced MFG

      These comparison matrices automatically change vendor response cell background color to GREEN, YELLOW, or RED, to reflect how favorable each response is to your needs! Compared to the tedious task of reviewing hundreds of mono-color Yes/No answers, these colored responses allow problem areas to be spotted more easily, and risk assessment is made much more accurate. All required response comparison matrices are included and ready-to-use! Quickly and easily compare enterprise resoucre planning software system proposals side-by-side, feature by feature, in detailed comparisons you control! Keep your ERP project on-schedule and under-budget.

demostrates how to compare ERP vendor rfp response side-by-side


      Evaluation Ratios

      Use an extensive set of ratio calculations to compare ERP vendor proposals quickly and efficiently.


      Weighted Grade Score Graph

      Compares the Weighted Grade Point Score calculated for each proposed enterprise resoucre planning system. This is calculated as follows: The ERP vendor response to each RFP question is assigned an un-weighted "raw" score. This raw score is then multiplied by the weight factor you entered previously (default = 1) for that ERP RFP question to calculate the weighted score for each response. All of these individual scores are then totaled for use in this comparison. This score is essentially a measure of how well a outsource mfg ERP software system fits your business and software needs, prioritized by the weight (importance level) you assigned to each question in the RFP. In essence, this score measures the SUITABILITY of each proposed enterprise resoucre planning software system to your overall requirements. . NOTE this score measures just software functionality, and does not include any measure of vendor background, expertise, support, or programming ability.


      Feature Delivery Method Comparison:

      An analysis of how each ERP vendor is proposing to deliver the system feature/function contained in their ERP proposal. The graph below shows the percentage that is Fully Supported "out-of-the-box", the percentage to be done via Report Writer, a Configuration Parameter, or Third-Party add-in, versus the percentage to be done via Custom Coding (Scripting / Programming). This information is very useful in terms of identifying RISK, since a Fully Supported (and tested) ERP feature presents far less risk than that same ERP feature done as a "custom programming" task. Also, see the Supportability Index, which sums up these detail risk factors.


      Outsource Manufacturing ERP Supportability Index Graph:

      The Supportability Index is a forecast of how much enterprise resoucre planning support and maintenance may be required to keep each proposed software system running at full potential over it's lifetime. This score is determined by how much custom coding is required to implement the proposed ERP software for companies that outsurce manufacturing (MFG), and which business processes depend on the customized system.


      Overall Comparison Graph:

      This ERP graph compares both the Weighted Grade (Suitability) Score, Supportability Index, and the Vendor Capabilities Profile side-by-side for easy reference. It is important to see how much custom coding is in a proposed enterprise resoucre planning system that also has a high Weighted Score, along with the Vendor Profile. The more custom code, the higher the risk posed by that ERP system. Therefore, the more custom coding, the more expertise and capabilities a ERP vendor should have.


      Vendor Profile Score Graph:

      The vendor backgrounds, expertise, capabilities, and certifications is obtained in the Vendor Global Issues section of the RFP. The enterprise resoucre planning vendor responses to this section are totaled separately from the system functionality topics, and this data is used to calculate the "Vendor Profile Score". The higher the score, the more CAPABILITIES a ERP vendor is probably going to be.


Purchase and download the full ERP Software RFP for Companies Outsource Mfg Master with over 5,000 criteria by clicking the "Add to Cart" button below to use our online order form and Secure Checkout.

Enterprise Resource Planning Management Software for Companies outsource manufacturing RFP Toolkit
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Enterprise Resource Planning Management Software for Companies outsource manufacturing RFP Toolkit includes HR RFP
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ERP RFP template
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   Perfect for enterprise resoucre planning system ERP software selection and
ERP system implementation, this RFP template for on-premise and/or web based software.
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