Software System Evaluation, Comparison, Selection, and Implementation Toolkits

Actual system evaluation ratios and comparison charts included with the RFP are shown below to illustrate how it enables you to successfully identify, evaluate, acquire, and implement the software solution best suited to your company's needs. (Click thumbnails to enlarge) --

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"APPLES-to-APPLES" COMPARISON of vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed system software features side-by-side faster and more accurately with the fully automated Color Comparison Chart^™ matrix included with this RFP at no extra charge. View a typical comparison here.

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AUTOMATED WEIGHTED GRADE POINT SCORING is a quantitative measure of how well a proposed software system matches up to your business priorities. This graph compares the overall total scores for each proposed system. This Score is based on all vendor responses except Pricing and Vendor Background. View sample 3-D Bar Chart comparison here.

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Feature Delivery Methods This graph compares HOW each vendor is planning to deliver the proposed system. The bars show how much of each competing system is going to be delivered Fully Supported "out-of-the-box", how much will be delivered using the Report Writer, a Configuration option or 3rd Party product, and how much is dependant on Custom Programming & Scripting. The scores used in this comparison are based on responses to software system questions only, i.e., no vendor, pricing, or support responses are utilized. View sample 3-D Bar Chart comparison here.

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Supportability Index A proposed system could look very good on paper, but once implementation begins the reality could be very different. The ease with which a system can be implemented and maintained over it's expected life is controlled in large part by the amount of custom programming and scripting required to build & maintain the system. The Supportability Index is based on responses to Software System Features only. This graph compares the potential support effort inherent in each proposed system. View sample 3-D Bar Chart comparison here.

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Overall Comparison This graph compares the total Weighted Score of each proposed system along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed system and whether or not the system can indeed be implemented by the proposing vendor successfully. View sample 3-D Bar Chart comparison here.

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Vendor Profile Scores This graph compares a score measuring the background, expertise, capabilities, and other data collected in the Vendor Global Issues section of the RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing vendor. View sample 3-D Bar Chart comparison here.

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Weighted Grade Score Graph

Compares the Weighted Grade Point Score calculated for each proposed system. This is calculated as follows: The vendor response to each RFP question is assigned an unweighted "raw" score. This raw score is then multiplied by the weight factor you entered previously (default = 1) for that RFP question to calculate the weighted score for each response. All of these individual scores are then totaled for use in this comparison. This score is essentially a measure of how well a proposed software system fits your business and software needs, prioritized by the weight (importance level) you assigned to each question in the RFP. In essence, this score measures the SUITABILITY of each proposed software system to your overall requirements. . NOTE this score measures just software functionality, and does not include any measure of vendor background, expertise, support, or programming ability.

PLEASE NOTE: The placeholder column titles "Vendor Proposal A". "Proposal B", and so on are replaced with the actual names of the systems being comared during actual use.

Feature Delivery Method Comparison:

An analysis of how each vendor is proposing to deliver the software feature/function contained in their proposal. The graph below shows the percentage that is Fully Supported "out-of-the-box", the percentage to be done via Report Writer, a Configuration Parameter, or Third-Party add-in, versus the percentage to be done via Custom Coding (Scripting / Programming). This information is very useful in terms of identifying RISK, since a Fully Supported (and tested) feature presents far less risk than that same feature done as a "custom programming" task. Also, see the Supportability Index, which sums up these detail risk factors.

Supportability Index Graph:

The Supportability Index is a forecast of how much software support and maintenance may be required to keep each proposed system running at full potential over it's lifetime. This score is determined by how much custom coding is required to implement the proposed software, and which business processes depend on the customized software.

Overall Comparison Graph:

This graph compares both the Weighted Grade (Suitability) Score, Supportability Index, and the Vendor Capabilities Profile side-by-side for easy reference. It is important to see how much custom coding is in a proposed system that also has a high Weighted Score, along with the Vendor Profile. The more custom code, the higher the risk posed by that system. Therefore, the more custom coding, the more expertise and capabilities a vendor should have.

Vendor Profile Score Graph:

The backgrounds, expertise, capabilities, and certifications of each vendor is obtained in the Vendor Global Issues section of the RFP. The vendor responses to this section are totaled separately from the software functionality topics, and this data is used to calculate the "Vendor Profile Score". The higher the score, the more CAPABILITIES a vendor is probably going to be.

"Apples-to-Apples" Comparison of Proposed Systems

Color Coded Software Comparison
These comparison matrices automatically change vendor response cell background color to GREEN, YELLOW, or RED, to reflect how favorable each response is to your needs! Compared to the tedious task of reviewing hundreds of mono-color Yes/No answers, these colored responses allow problem areas to be spotted more easily, and risk assessment is made much more accurate. All required response comparison matrices are included and ready-to-use! Quickly and easily compare software system proposals side-by-side, feature by feature, in detailed comparisons you control! Keep your project on-schedule and under-budget.

PLEASE NOTE: The placeholder column titles "Vendor Proposal A". "Proposal B", and so on are replaced with the actual names of the systems being comared during actual use.

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Click to Enlarge	"APPLES-to-APPLES" COMPARISON of vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed system software features side-by-side faster and more accurately with the fully automated Color Comparison Chart^™ matrix included with this RFP at no extra charge. View a typical comparison here.
Click to Enlarge	AUTOMATED WEIGHTED GRADE POINT SCORING is a quantitative measure of how well a proposed software system matches up to your business priorities. This graph compares the overall total scores for each proposed system. This Score is based on all vendor responses except Pricing and Vendor Background. View sample 3-D Bar Chart comparison here.
Click to Enlarge	Feature Delivery Methods This graph compares HOW each vendor is planning to deliver the proposed system. The bars show how much of each competing system is going to be delivered Fully Supported "out-of-the-box", how much will be delivered using the Report Writer, a Configuration option or 3rd Party product, and how much is dependant on Custom Programming & Scripting. The scores used in this comparison are based on responses to software system questions only, i.e., no vendor, pricing, or support responses are utilized. View sample 3-D Bar Chart comparison here.
Click to Enlarge	Supportability Index A proposed system could look very good on paper, but once implementation begins the reality could be very different. The ease with which a system can be implemented and maintained over it's expected life is controlled in large part by the amount of custom programming and scripting required to build & maintain the system. The Supportability Index is based on responses to Software System Features only. This graph compares the potential support effort inherent in each proposed system. View sample 3-D Bar Chart comparison here.
Click to Enlarge	Overall Comparison This graph compares the total Weighted Score of each proposed system along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed system and whether or not the system can indeed be implemented by the proposing vendor successfully. View sample 3-D Bar Chart comparison here.
Click to Enlarge	Vendor Profile Scores This graph compares a score measuring the background, expertise, capabilities, and other data collected in the Vendor Global Issues section of the RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing vendor. View sample 3-D Bar Chart comparison here.
	EASILY CUSTOMIZED to meet your unique system needs, using basic Excel techniques.
	PROVEN MS EXCEL TECHNOLOGY. Everybody already knows Excel. Save time & effort across the board! No installation, no learning curve.

System Evaluation & Implementation Tools

Color Coded Software Comparison