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Not for Profit Accounting System

Simplifying Software Selection

This RFP / Requirement checklist with evaluation toolkit has over 4,131 Criteria which is focused on selecting not for profit accounting system solutions, and provides capabilities that go far beyond those of a traditional RFP limited to asking vendors simple Yes/No questions about software features. Specialized for use in complex information system environments, this RFP Master collects information from vendors about all apects of the non profit accounting software implementation project they are proposing.
Actual screens and questions from this RFP are shown below to illustrate how it enables you to easily collect the unique metrics needed to successfully identify, acquire, and implement the not for profit accounting software solution best suited to your company's needs. (Click thumbnails to enlarge) This RFP also includes questions on cloud computing and voice technology.

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SAVE WEEKS, even MONTHS OF TIME by using 4,131 of professionally written non profit accounting RFP statements & questions to communicate your not for profit accounting system requirements quickly and accurately. No need to re-invent the wheel. View typical RFP Table of Contents.

Follow this link to view a detailed list of not-for-profit accounting software requirements features!

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IDENTIFY Feature AVAILABILITY & DELIVERABILITY. Unlike other Nonprofit Accounting Software RFPs, Infotivity RFP Masters automatically collect the information needed to identify BOTH the AVAILABILITY of software features, and their DELIVERABILITY, i.e., HOW those features will be delivered. Each Not for Profit Accounting Software RFP Master includes a Feature Support Matrix ™ (FSM) to automatically capture this information, which can be used to create very accurate and reliable accounting software system implementation schedules. View samples here.
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Determine RISK and SUPPORTABILITY. Not for Profit Accounting Software RFP Masters automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX ™ of each proposed software system. This index ranks the potential support problems inherent in each not for profit accounting software proposal. Accurately compare the amount of ongoing support needed to keep each proposed not for profit accounting system up and running. Measure the true impact of each system on your business over the long term. View sample here.
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WORKFLOW TOPICS ensure the proposed accounting software for nonprofit can be fully integrated and utilized to enhance business procedures at all levels of the enterprise. View Workflow samples here.
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VENDOR RESPONSE VALIDATION saves time and effort, and reduces errors, when evaluating vendor not for profit accounting proposals. View example here.
For a more detailed description of a vendor RFP response validation Click Here!
EASILY CUSTOMIZED to meet your unique nonprofit accounting system needs, using basic Excel techniques.
PROVEN MS EXCEL TECHNOLOGY. Everybody already knows Excel. Save time & effort across the board!
No installation, no learning curve.

  All Vendor Response Evaluation & Comparison tools listed below are INCLUDED with this Not for Profit accounting software RFP. Evaluate Proposed Software Based on Suitability, Quality, Supportability, and Financial Impact.
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"APPLES-to-APPLES" COMPARISON of vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed nonprofit accounting system software features side-by-side faster and more accurately with the fully automated Color Comparison Chart ™ matrix included with this RFP at no extra charge. View a typical comparison here.
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    "Not for Profit accounting Response Evaluation Ratios (scores) indicate how a vendor is planning to provide the proposed solution, e.g. the pros and cons of a vendor proposal from a practical "is it doable?" perspective. See HOW a vendor is planning to address each of your requirements, and just how reliable it really is.. View a typical evaluation ratios here.
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    RESPONSE QUALITY ANALYSIS RATIOS - SIDE-BY-SIDE COMPARISON - (Compare proposal feasibility side-by-side!)

Compare the "doability", i.e., the feasibility, of vendor proposals compared to each other in detail. See HOW each vendor is planning to provide the solution to your needs, and if that solution is really viable.

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    AUTOMATED WEIGHTED GRADE POINT SCORING is a quantitative measure of how well a proposed Not for Profit accounting system matches up to your business priorities. This graph compares the overall total scores for each proposed Not for Profit accounting system. This Score is based on all Not for Profit accounting vendor responses except Pricing and Vendor Background. View sample 3-D Bar Chart comparison here.
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    Feature Delivery Methods This graph compares HOW each Not for Profit accounting vendor is planning to deliver the proposed Not for Profit accounting system. The bars show how much of each competing system is going to be delivered Fully Supported "out-of-the-box", how much will be delivered using the Report Writer, a Configuration option or 3rd Party product, and how much is dependant on Custom Programming & Scripting. The scores used in this Not for Profit accounting comparison are based on responses to Not for Profit accounting system questions only, i.e., no vendor, pricing, or support responses are utilized. View sample 3-D Bar Chart comparison here.
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    Supportability Index A proposed Not for Profit accounting system could look very good on paper, but once implementation begins the reality could be very different. The ease with which a Not for Profit accounting system can be implemented and maintained over it's expected life is controlled in large part by the amount of custom programming and scripting required to build & maintain the system. The Supportability Index is based on responses to Not for Profit accounting Software System Features only. This graph compares the potential support effort inherent in each proposed Not for Profit accounting software system. View sample 3-D Bar Chart comparison here.
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    Overall Comparison This graph compares the total Weighted Score of each proposed Not for Profit accounting system along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed Not for Profit accounting system and whether or not the Not for Profit accounting system can indeed be implemented by the proposing Not for Profit accounting vendor successfully. View sample 3-D Bar Chart comparison here.
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    Vendor Profile Scores This graph compares a score measuring the background, expertise, capabilities, and other data collected in the Vendor Global Issues section of the NFP accounting RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing Not for Profit accounting vendor. View sample 3-D Bar Chart comparison here.


  The Supporting Documents below are INCLUDED with this Not for Profit accounting Software RFP:

COVER LETTER SAMPLES - Make the task easier with this NFP accounting RFP cover letter template collection. Choose from Letter samples designed for all events, such as "RFP Response Request", "Intent to Respond", "No Intent to Respond", "RFP Change Enclosed", "Proposal Rejection" "Finalist Selection", and " Best & Final Offer Request" to meet your unique NFP accounting system needs.
FULL VERSION of the RISK ASSESSMENT MATRIX CHECKLIST focused on NFP accounting system acquisition and implementation projects for working sample "Click Here"
BPR / BPE / WORKFLOW Processing Checklists - Excel-based template for mapping the current "AS-IS" state of an existing NFP accounting business process down to the data element level, a time-saving organizer when developing the new "TO-BE" state, or when trying to determine what is required to implement a new process, or when preparing for data conversion.
The OPTIMIZED RFP GUIDE. Designed to be viewed in a browser off-line, this document outlines the best procedures for creating custom NFP accounting RFP questions. Included or Sold Separately
The NFP accounting SOFTWARE CUTOVER CHECKLIST Helps Streamlines Implementation! Included or Sold Separately
MS Word DOCUMENTATION describing the organization and usage of the NFP accounting RFP and Evaluation/Comparison matrices.


      (See bottom of this page for pricing information.)


A Detailed & Comprehensive List of:

Not for Profit Accounting System Features

With over 4,131 pre-defined nonprofit accounting RFP criteria ensure no important business requirements or software features "slip through the cracks". All are in a quantitative format that guarantees vendor responses will be meaningful, consistent, and easy to compare. All questions are professionally prepared by application specialists to address BOTH the STANDARD features and EXCEPTION CASE software functions required. For more criteria detail information Click Here!


Identify BOTH NFP Accounting Software Features Availability and Deliverability

Unlike other RFPs that try (and fail) to gather useful solutions data about complex accounting system features, Not for Profit Accouting Software RFP Masters are not constrained to the use of summary-level "Yes" or "No" answers. This RFP Master ™ uses a Feature Support Matrix ™ (FSM) that identify BOTH feature AVAILABILITY and DELIVERY Method. This Nonprofit accounting system RFP Master function is useful during both the accounting software selection AND the system implementation phases of large projects because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.


Determine the Risk & Supportability of Proposed

Accounting Software Solutions

Unlike other not for profit accounting RFPs, an RFP Master can illustrate potential support problems (and risk) inherent in vendor nonprofit accounting software proposals. The Feature Support Matrix ™ (FSM) used in each RFP Master ™ categorizes the inherent risk posed for each criteria, and uses that information to calculate the SUPPORTABILITY INDEX ™ for each vendor RFP response. For example, a feature delivered "out of the box" FULLY SUPPORTED is less risky than one delivered through custom programming, even if the programming is free. This RFP Master function is useful during both the software selection AND the implementation phases of a large nonprofit accounting system because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.


Workflow Topics Included.

The ability of the proposed nonprofit accounting software to successfully integrate with existng business process workflows, or implement new workflows, is critical to a achieving the high productivity increases and ROI expected of the new non profit accounting system. This Not for Profit Accounting RFP Master examines all pertinent Workflow features in detail.


Vendor Response Input Validation.

Vendors must answer each RFP question by choosing from a pre-defined list of possible responses. See below for an example of this drop-down list. This forces all vendors to respond to each enterprise/business, web, and accounting software question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! Ensures vendor nonprofit accounting proposals are easy to compare and evaluate!


Color-Coded, "Apples-to-Apples" Comparison of Proposed Systems

NonProfit Accounting Software Comparison

These nonprofit accounting comparison matrices automatically change vendor response cell background color to GREEN, YELLOW, or RED, to reflect how favorable each response is to your needs! Compared to the tedious task of reviewing thousands of mono-color Yes/No answers, these colored responses allow problem areas to be spotted more easily, and risk assessment is made much more accurate. All required response comparison matrices are included and ready-to-use! Quickly and easily compare not for profit accounting system proposals side-by-side, feature by feature, in detailed comparisons you control! Keep your project on-schedule and under-budget.
To view all evaluation & comparison tools included with this nonprofit accounting software RFP Click Here!


      Evaluation Ratios

      Use an extensive set of ratio calculations to compare Not for Profit accounting vendor proposals quickly and efficiently.


      ECOMMERCE WEIGHTED GRADE POINT SCORING

      These comprehensive and CUSTOMIZABLE Weighted Grade Point Scoring functions are used to determine how well MATCHED a Not for Profit accounting vendor proposal is to your specific prioritized Not for Profit accounting requirements


      Weighted Grade Score Graph

      Compares the Weighted Grade Point Score calculated for each proposed NFP Accounting system. This is calculated as follows: The Not for Profit accounting vendor response to each RFP question is assigned an unweighted "raw" score. This raw score is then multiplied by the weight factor you entered previously (default = 1) for that Not for Profit accounting software RFP question to calculate the weighted score for each response. All of these individual scores are then totaled for use in this comparison. This score is essentially a measure of how well a Not for Profit accounting software system fits your business and software needs, prioritized by the weight (importance level) you assigned to each question in the RFP. In essence, this score measures the SUITABILITY of each proposed NFP Accounting software system to your overall requirements. . NOTE this score measures just software functionality, and does not include any measure of vendor background, expertise, support, or programming ability.


      Feature Delivery Method Comparison:

      An analysis of how each Not for Profit accounting vendor is proposing to deliver the system feature/function contained in their Not for Profit accounting proposal. The graph below shows the percentage that is Fully Supported "out-of-the-box", the percentage to be done via Report Writer, a Configuration Parameter, or Third-Party add-in, versus the percentage to be done via Custom Coding (Scripting / Programming). This information is very useful in terms of identifying RISK, since a Fully Supported (and tested) Not for Profit accounting feature presents far less risk than that same Not for Profit accounting feature done as a "custom programming" task. Also, see the Supportability Index, which sums up these detail risk factors.


      NFP Accounting Software Supportability Index Graph:

      The Supportability Index is a forecast of how much NFP accounting software support and maintenance may be required to keep each proposed software system running at full potential over it's lifetime. This score is determined by how much custom coding is required to implement the proposed Not for Profit accounting software, and which business processes depend on the customized software.


      Overall Comparison Graph:

      This graph compares both the Weighted Grade (Suitability) Score, Supportability Index, and the Vendor Capabilities Profile side-by-side for easy reference. It is important to see how much custom coding is in a proposed Not for Profit accounting system that also has a high Weighted Score, along with the Vendor Profile. The more custom code, the higher the risk posed by that Not for Profit accounting system. Therefore, the more custom coding, the more expertise and capabilities a vendor should have.


      Vendor Profile Score Graph:

      The backgrounds, expertise, capabilities, and certifications of each vendor is obtained in the Vendor Global Issues section of the NFP Accounting RFP. The vendor responses to this section are totaled separately from the software functionality topics, and this data is used to calculate the "Vendor Profile Score". The higher the score, the more CAPABILITIES a vendor is probably going to be.



RFP Master for NFP Accounting Software - $299.00 US   (Secure Checkout)
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