Templates for Software Selection

(Requirements & Tools for Software Evaluation, Comparison, & Demonstration)
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Looking for unbiased evaluation and selection templates & tools to make the best software selection? Those listed below will save time and $$ at each step of selecting the best software.

These Tools and Templates will help you choose the best software quickly and accurately.  Included are extensive, state-of-the-art requirements criteria and in-depth software evaluation & selection tools (scorecards) that streamline each step of the software selection process. Everyhting needed to select the software best for your organization is available:

The Key to Accurate Software Selection

If you don't query vendors in detailed about how their solutions address ALL your requirements, then how do you really know which is the best choice? There isn't enough time to see everything in one, two, or even three software demonstrations! Many questions go unanswered. This fact is why experts say "Investigate ALL requirements before selecting software". Just as the correct key is needed to unlock a door, a DETAILED requirements list or RFP is the key to successful software selection.

FREE Selection Readiness Assessment Checklist

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USE THIS FREE TOOL to start your software selection process on the right path! This tool analyzes over 200 criteria that control a selection project's success or failure, and is ideal for project planning and change management.  Use this checklist to ensure all resources needed to select the best software for your organization's requirements are in place!  This helps improve the results of any software evaluation and selection effort.
 

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Quickly Identify Requirements in Detail

The following tools are helpful if you are just starting to plan a new software selection project and want to ensure that all user and software requirements are identified.

Need to identify user needs? Send this detailed software requirements checklist to all users, then let them identify what is and is not important to them. This helps focus software selection efforts more precisely. These detailed checklists & templates act as a "memory joggers" to help users remember the time-wasting issues they face daily. These requirements checklists are the most detailed in the industry, and quickly become a software selection guide that helps prevent crucial needs from slipping through the cracks.

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REQUIREMENTS CHECKLISTS, PROJECT SCOPE, & JUSTIFICATION - Starting to plan a new system?  These tools can guide the way to success!  Use this collection of detailed software planning, justification, and selection templates to determine the optimum project scope, then use an in-depth user requirements checklist with easy-to-use GAP-Fit Analysis to identify ALL requirements and potential sources of savings before new software is selected.
 

  • Uncover Hidden Requirememnts - Use a comprehensive requirements list to quickly and thoroughly conduct in-depth software requirements identification and gathering activities to ensure all business and user needs are addressed. Use the button below to see how detailed they are.

View a list of the software system planning tools.
 
              

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Request for Proposal Tools - RFP Templates

Accurately choose the right software! Prevent expensive do-overs and other time-wasters by using these in-depth requirements templates. Now you can put your project on the fast track to success by using certified software selection questions to elicit better, more precise information from vendors, and by evaluating and selecting software based on your exact needs. The selection templates below can be used individually or as an integrated group.

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Designed specifically for selecting software, these extremely detailed Request for Proposals templates enable the creation of an RFP tailored precisely to your needs.  Available for over 100 application areas, each of these highly customizable RFP Templates is pre-loaded with thousands of software selection requirements guaranteed to address all industry standard and many "exception case" issues. And each comes with a matching software evaluation matrix (scorecard). Organized by business process, these RFP templates can be used as detailed user requirements checklists in addition to eliciting proposals from vendors in any software acquisition project. View RFP functionality & questions at the example RFP Templates page, or this link for ERP selection tools.
  • Avoid Fatal Omissions - These specialized Request for Proposal templates contains a highly detailed collection of system requirements and Cloud/Web-based SaaS operational & security evaluation questions to investigate all aspects of a proposed solution.
  • Prevent False Starts when evaluating, selecting, and implementing Cloud-based or On-Premise systems. A comprehensive set of ratios, scorecard, and comparison functions for software RFP response evaluation ensures thorough investigation of all vendor system proposals.

To obtain RFP templates and examples please view the RFP applicable to your desired application.
 
              View List of RFP Templates

INCLUDED with All RFP Templates Above: (SAVE $169.00!)

Software Selection Templates

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System Evaluation and Selection Toolkit - Comparing and evaluating vendor responses (proposals) to an RFP can be very time consuming. Now you can make the vendor proposal evaluation and selection process faster, more accurate, and more consistent!  These tools and templates provide weighted grade scoring, functionality heat maps, detailed side-by-side comparisons, and response quality analysis ratios. Vendor RFP responses are scored at all levels - functionality, operational, and financial. This ensures the best software is chosen, i.e., an optimized software selection that fits both your requirements and budget.
 

Review all software evaluation and selection tools.
 
              

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The following tools are helpful if you have already issued a Request for Proposal (RFP), identified a vendor short list, and are now looking for ways to conduct consistent software demonstrations to ensure the best software is selected:

Software Demonstration Script Templates

DEMONSTRATION SCRIPTS - Ensure all vendor demonstrations consistently address your organization's needs as identified in your Request for Proposal (RFP). Each Demo Script Template enables all software selection team members to score each individual demonstration based on his or her priorities. Easily compare the scores of demonstrated software, whether it be on-premise or web based. See examples and read details at Demonstration Script template capabilities.

  • Ensure each demonstration stays on schedule and covers everything the IT and End-User team needs to see in the time allotted. These templates are ideal for managing on-site demos lasting several days involving multiple user groups. Investigate proposed software weaknesses uncovered in each vendor RFP response (proposal) to your Request for Proposal documents.
  • Ensures all vendor presentations are performed consistently, with all functionality demonstrated in the same order in the same amount of time.
  • Detailed Analysis and Evaluation functions identify each demonstrated product's strengths and weaknesses. Ensure the best selection decision is made.

To obtain Demo Scripts and samples please click this button to view the one applicable to your planned application.
 
              View Demo Tools

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The Software Evaluator

This template is very useful if you already have a short list of software products and now need a way of consistently gathering and evaluating meaningful information about each. It is also extremely useful at a trade show, since it enables you to quickly and consistently collect detailed software information from many vendors in real time at a trade show.

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software requirements matrix
Interactive Software Evaluator - Ideal for making your final software selection decision by collecting and analyzing software features information using a customizable Software Features Matrix that evaluates entries in REAL-TIME!

For more information about the Software Evaluator use this button:
 
              View Evaluator

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Maximize Software Selection Team Productivity

Free requirements lists, RFI/RFP sample templates, and examples provided by vendors are notoriously biased. Don't waste many hours of time trying to search them out on the Web, then manually trying to paste them together just to produce an incomplete requirements checklist. And don't waste even more time manually preparing and evaluating an old-fashioned paper-based RFP Request for Proposal, or installing then learning new RFP software

Each detailed Infotivity Request for Proposal template and matching requirements checklist is a fully integrated, ready-to-use RFP, complete with a matching decision matrix toolkit for vendor response evaluation that streamlines the tasks involved in identifying your business needs, mapping each business process, then selecting and implementing the software system best suited to your firm's prioritized needs.  Ensure a more productive process for requirements gathering then evaluating and selecting software is put into place.

Enjoy Faster System Payback

Why settle for using just RFP examples?  Used around the world since 1989, all Infotivity RFP Template Masters contain comprehensive criteria for selecting software, are fully CUSTOMIZABLE, and are guaranteed (certified) to address all industry standard criteria. In addition, all RFPs query vendors with questions about real world software requirements using quantitative software selection techniques as outlined by the Carnegie Mellon Software Engineering Institute (SEI) and CMMI Institute.

Click here to view real-world RFP Templates with detailed RFP questions for your desired application. Follow this link for ERP software selection.

Each Request for Proposal template comes complete with a comprehensive software proposal evaluation matrix to help ensure your process mapping, system planning, system comparison, response evaluation, and system acquisition decisions are based on ALL the critical requirements needed for successful system selection and implementation, whether it be a traditional on-premise software or Web/Cloud-based Software as a Service (SaaS). Use the above requirements checklist, RFP templates, evaluation matrices, and other in-depth tools for selecting software to make the BEST decisions possible. All products are covered by our 30 Day, 100% Money Back Guarantee, and telephone support is always FREE!

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All content about Request for Proposal templates, criteria, RFP templates, software selection tools, examples, and evaluation tools are:
Copyright © 1993 - 2014 Infotivity Technologies, Inc.
Excel is a trademark of Microsoft Corp.
Ready-to-Use RFP, RFP Template Master, Demo Masters, Example RFP
Demo-Script Template, and IT RFP Template are trademarks of Infotivity Technologies, Inc..

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"The detailed requirements we found in the RFP template for process manufacturing ERP, as well as Infotivity's effective help, enabled the successful outcome of our ERP software selection project."
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