RFP Templates for Software Selection

(with Response Comparison Tools & Evaluation Scorecard)
Request for Proposal Home

Need unbiased request for proposal (RFP) templates & response evaluation tools to select software with? These will save time during each step of selecting software optimized for your needs.

Unlike other RFPs, all Infotivity RFP Templates come with Software Proposal Evaluation tools that help you quickly and accurately complete each step of the software selection process. This includes detailed user needs gathering surveys, GAP/Fit analysis, RFP templates, response scorecard, and software selection tools needed to efficiently perform ALL steps required to successfully select the best software solution for your needs:

The Key to Accurate Software Selection

If you don't query vendors in a consistent, detailed format about how their potential solutions address ALL your requirements, then how do you really know which is the best choice? There isn't enough time during a demo. The answer is simple - you don't. This fact is why many industry experts say "Investigate ALL requirements before selecting software". It is also why many implementations fail. Just as the correct key is needed to unlock a door, a DETAILED request for proposal (RFP) is the key is to a successful software selection.

Quickly Identify Requirements in Detail

One of the best way to quickly identify user needs is to send the software features found in an Infotivity RFP template to potential users, and then let them identify what is and is not important to them. Infotivity RFP Templates are an excellent sources for these types of user requirements checklists. These detailed checklists also provide the benefit of acting as a "memory jogger" to help users remember the time-wasting issues they face daily in their jobs. Infotivity RFP templates are the most detailed in the industry, and can used as a software selection guide to help prevent crucial needs from slipping through the cracks.

User Needs Survey - FREE!


Start the software selection process on the right path! This FREE user needs gathering tool requires no training or prior knowledge of software features. The survey questions enable all users to easily record the problems they encounter on a daily/weekly/monthly basis, and estimate how much time is wasted on each. This user needs assessment tool automatically calculates the TOTAL time wasted so you have reliable data for customizing your RFP, and for making accurate SAVINGS and PRODUCTIVITY estimates. This helps improve the results of any software evaluation and selection effort.

Learn more about and DOWNLOAD this free user requirements survey:


Software Planning Guide


PROJECT SCOPE, REQUIREMENTS CHECKLISTS & JUSTIFICATION - Starting to plan a new system?  These tools can guide the way to success!  Use this collection of detailed software planning, justification, and selection templates to determine the optimum project scope, then use an in-depth user requirements checklist to uncover the Hidden & Exception requirements in existing business processes.  Use these checklists to verify that a software proposal addresses ALL potential sources of savings before it is selected. Helps focus your RFP criteria weighting to reflect your actual priorities. Ideal for use by a business owner, analyst or software consultant.

View a list of the software system planning tools.


Request for Proposal Tools - RFP Templates

Eliminate expensive do-overs and other time-wasters by using an in-depth template. Now you can put your project on the fast track to success by using better, more accurate information to request a vendor proposal more tailored to your needs, and when evaluating and selecting software. The templates below can be used individually or as an integrated group.

Designed specifically for selecting software, these highly customizable and extremely detailed Request for Proposals templates enable the creation of an RFP tailored precisely to your needs.  Available for over 100 application areas, each of these RFP Master Templates is pre-loaded with thousands of software selection requirements guaranteed to address all industry standard and many "exception case" issues. And each comes with a matching software evaluation matrix (scorecard). Organized by business process, these RFP templates can be used as detailed user requirements checklists in addition to eliciting proposals from vendors in any software acquisition project. View RFP functionality & questions at the example RFP Templates page, or this link for ERP selection tools.
  • Uncover Hidden Requirements - Use a detailed Request for Proposal (RFP) template to quickly and thoroughly conduct in-depth software requirements identification and gathering activities to ensure all business and user needs are addressed.
  • Avoid Fatal Omissions - These specialized Request for Proposal templates contains a highly detailed collection of system requirements and Cloud/Web-based SaaS operational & security evaluation questions to investigate all aspects of a proposed application solution.
  • Prevent False Starts when evaluating, selecting, and implementing Cloud-based or On-Premise systems. A comprehensive scorecard for software RFP response evaluation ensures thorough investigation of all vendor system proposals.

To obtain RFP templates and samples please view the RFP applicable to your desired application.
              View List of RFP Templates


The following tools are helpful if you have already issued a Request for Proposal (RFP), and are now looking for ways to accurately and efficiently compare and evaluate a vendor RFP response, (a proposal) or conduct consistent software demonstrations to ensure the best software is selected:

Software Demonstration Script Templates

DEMONSTRATION SCRIPTS - Ensure all vendor demonstrations consistently address your organization's needs as identified in your Request for Proposal (RFP). Each Demo Script Template enables all software selection team members to score each demonstration based on his or her priorities. Compares the scores of demonstrated software, whether it be on-premise or web based. View details and examples for Demonstration Script template capabilities.

To obtain Demo Scripts and samples please click this button to view the one applicable to your planned application.
              View Demo Tools


Maximize Software Selection Team Productivity

Free requirements lists or RFP samples provided by vendors are notoriously biased. Don't waste many hours of time trying to search them out on the Web, then manually trying to paste them together just to produce an incomplete requirements checklist. And don't waste even more time manually preparing and evaluating an old-fashioned paper-based RFP Request for Proposal, or installing then learning new RFP software

Each detailed Infotivity Request for Proposal template and matching requirements checklist is a fully integrated, ready-to-use RFP, complete with a matching decision matrix toolkit for vendor response evaluation that streamlines the tasks involved in identifying your business needs, mapping each business process, then selecting and implementing the software system best suited to your firm's prioritized needs.  Ensure a more productive process for requirements gathering then evaluating and selecting software is put into place.

Enjoy Faster System Payback

Why settle for using just RFP samples?  Used around the world since 1989, all Infotivity RFP Template Masters contain comprehensive criteria for selecting software, are fully CUSTOMIZABLE, and are guaranteed (certified) to address all industry standard criteria. In addition, all RFPs query vendors with questions about real world software requirements using quantitative software selection techniques as outlined by the Carnegie Mellon Software Engineering Institute (SEI) and CMMI Institute.

Click here to view real-world RFP Templates with detailed RFP questions for your desired application. Follow this link for ERP software selection.

Each Request for Proposal template comes complete with a comprehensive software proposal evaluation matrix to help ensure your process mapping, system planning, system comparison, response evaluation, and system acquisition decisions are based on ALL the critical requirements needed for successful system selection and implementation, whether it be a traditional on-premise software or Web/Cloud-based Software as a Service (SaaS). Use the above requirements checklist, RFP templates, evaluation matrices, and other in-depth tools for selecting software to make the BEST decisions possible. All products are covered by our 30 Day, 100% Money Back Guarantee, and telephone support is always FREE!

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